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- Tasks: Support the Group Data Protection Officer with administrative tasks and coordinate data protection initiatives.
- Company: Join K3 Capital Group, a dynamic Private Equity owned advisory firm with a global presence.
- Benefits: Enjoy a 12-month FTC with opportunities for training and professional development.
- Why this job: Be part of a growing team focused on data privacy in a regulated environment.
- Qualifications: 1+ years in admin or operations; familiarity with MS Office and SharePoint is a plus.
- Other info: Ideal for those interested in privacy and compliance; training provided.
The predicted salary is between 30000 - 42000 £ per year.
Group Data Protection Operations Assistant
Reporting Line: Group Data Protection Office (GDPO)
Location: London / South or Manchester / Northwest
K3 Capital Group is a Private Equity owned Advisory and Professional Services organisation that provides a wide range of solutions to SME and Mid-market Corporate clients. The group consists of 20 businesses and has offices across the UK and in several International territories. The group is dynamic in nature and growing continually both organically and through acquisition.
Job Summary:
The Data Protection Operations Executive plays a vital administrative and coordination role within the Group Data Protection Office. Reporting to the Group Data Protection Officer (GDPO), this role supports the Group Data Protection Team to deliver its mandate the delivery and maintenance of the Group’s data protection framework. The ideal candidate will bring strong organisational skills, attention to detail, and a proactive approach to helping ensure smooth and efficient operation of data privacy initiatives across a global and regulated business environment.
Key Responsibilities:
Administrative Support
- Provide day-to-day administrative support to the Group Data Protection Officer, including if required diary management, meeting scheduling, and follow-up coordination.
- Assist in preparing reports, presentations, and documentation for internal stakeholders, committees, and regulatory purposes.
- Organise and maintain the Group Data Protection SharePoint site and documentation libraries.
Project & Documentation Coordination
- Records Management
- Understand and document how the business handles personal data across all different business areas, including HR, Customer Services, Marketing and Digital in order to effectively support records management activities.
- Supporting Privacy Champions across the business to ensure the Records of Processing is updated.
- Managing personal data risks and the remediation activity
- Track and coordinate status updates across ongoing data protection projects, including data mapping, policy updates, and training rollouts.
- Maintain records of processing activities (ROPA) and support updates as needed.
- Subject Access Requests
- Working with business areas across Quantuma to respond to requests in their business area.
- Develop templates and tools to improve the process and simplify our ways of working.
- Supporting specialist Privacy lawyers on complex requests.
- Proactive handling of data privacy issues and ensuring the right actions are delivered in a timely manner.
Policy & Process Maintenance
- Assist in formatting and circulating policies, procedures, and guidance documents.
- Support document version control and internal communications for policy updates.
- Help collate and monitor training completion data across the Group.
Monitoring & Reporting
- Monitor KPI\’s and effectiveness measures and controls.
- Carry out effectiveness testing on data protection processes.
- Delivering privacy-focussed audit’s across business areas.
- Support the logging and monitoring of data protection queries, incidents, and escalations.
- Prepare summary logs and dashboards on team activity for reporting to the GDPO or Risk leadership.
- Help coordinate responses to internal audit or assurance requests.
Stakeholder Coordination
- Act as a central triage point of contact for routine privacy-related queries and direct them to the appropriate team members.
- Support engagement with internal business units, especially during training campaigns, policy rollouts, or project implementations.
- Assist with logistics for training sessions, workshops, and internal awareness initiatives.
Training and Awareness
- Developing and delivering privacy-focussed online and face to face training and awareness to employees at all levels of the business.
- Work with business areas to understand their training needs.
- Develop engaging and innovative training materials and awareness campaigns.
Skills and Attributes for Success
- Highly organised, efficient with excellent attention to detail.
- Strong written and verbal communication skills.
- Comfortable working with confidential and sensitive data.
- Ability to manage multiple tasks and meet deadlines.
- Proactive, reliable, and eager to learn.
Qualifications & Experience:
- 1+ years of administrative, operations, compliance, or governance support experience.
- Familiarity with MS Office (Word, Excel, PowerPoint, Outlook) and SharePoint.
- Interest in privacy, risk management, or regulatory compliance (experience not required but beneficial).
Desirable Qualifications:
- Basic awareness of GDPR, PECR, or other privacy frameworks (training can be provided).
- Willingness to work toward a data protection certification such as IAPP Foundation or BCS/ISEB.
Registered address:
KBS House
5 Springfield Court
Summerfield Road
Bolton
BL3 2NT
Registered number: 06102618
A list of Directors is available for inspection at the registered address.
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Group Data Protection Operations Assistant (12 months FTC) employer: K3 Capital Group
Contact Detail:
K3 Capital Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Group Data Protection Operations Assistant (12 months FTC)
✨Tip Number 1
Familiarise yourself with the key responsibilities of the role. Understanding the day-to-day tasks, such as administrative support and project coordination, will help you demonstrate your relevant skills during any discussions or interviews.
✨Tip Number 2
Network with professionals in the data protection field. Engaging with current employees or industry experts can provide insights into the company culture and expectations, which can be invaluable when preparing for interviews.
✨Tip Number 3
Showcase your organisational skills by discussing any relevant experiences where you managed multiple tasks or projects. This will highlight your ability to handle the fast-paced environment described in the job listing.
✨Tip Number 4
Stay updated on data protection regulations like GDPR. Even if you don't have extensive experience, demonstrating a proactive interest in privacy frameworks can set you apart from other candidates.
We think you need these skills to ace Group Data Protection Operations Assistant (12 months FTC)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative support, compliance, or governance. Emphasise any familiarity with data protection frameworks or privacy regulations, even if it's basic.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention specific skills that align with the job description, such as organisational skills and attention to detail, and provide examples of how you've demonstrated these in previous roles.
Showcase Communication Skills: Since strong written and verbal communication skills are essential for this role, consider including a brief section in your application that highlights your experience in preparing reports, presentations, or training materials.
Highlight Proactivity: The job requires a proactive approach, so be sure to mention instances where you took initiative in past roles. This could include improving processes, managing projects, or coordinating with teams to achieve goals.
How to prepare for a job interview at K3 Capital Group
✨Showcase Your Organisational Skills
As the role requires strong organisational abilities, be prepared to discuss specific examples of how you've successfully managed multiple tasks or projects in the past. Highlight any tools or methods you use to stay organised.
✨Demonstrate Attention to Detail
Since attention to detail is crucial for this position, consider bringing along a sample of your work that showcases your meticulousness. During the interview, mention instances where your attention to detail made a significant impact.
✨Familiarise Yourself with Data Protection Regulations
Even if you don't have extensive experience, showing a basic understanding of GDPR and other privacy frameworks can set you apart. Brush up on key concepts and be ready to discuss why data protection is important in today's business environment.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills in real-world situations. Think about potential data privacy issues that could arise and how you would handle them, demonstrating your proactive approach to managing risks.
