At a Glance
- Tasks: Manage office operations and deliver a welcoming front-of-house experience.
- Company: Join a dynamic team in a vibrant Manchester Hub.
- Benefits: Full-time role with competitive salary and opportunities for growth.
- Other info: Great location with access to transport, restaurants, and coffee shops.
- Why this job: Be the heart of the office and make a real impact every day.
- Qualifications: Experience in office support and strong organisational skills required.
The predicted salary is between 30000 - 40000 £ per year.
Join our Team and be the heart of our Manchester Hub. We’re looking for a highly organized, proactive, and personable Office Support Assistant / Manager & Receptionist to join our team. This is a dynamic, dual‑role position where no two days are the same—you’ll be at the centre of our operations, ensuring the office runs smoothly while delivering a first‑class front‑of‑house experience.
If you thrive in a fast‑paced environment, enjoy working with a variety of people, and take pride in creating an efficient and welcoming workplace, we’d love to hear from you.
You’ll work closely with colleagues across the business as well as external contractors, playing a key role in supporting both day‑to‑day operations and wider facilities initiatives. This is a full‑time, office‑based role located in our central Manchester office, working Monday to Friday, 8:30am–5:00pm. Some flexibility is required to support on‑site events. We also require travel to our Bolton office at least once a month (expenses paid). The role follows a ‘business smart’ dress code.
Our new Manchester Hub is in a great location with access to great public transport links and many restaurants/coffee shops on the doorstep!
Office Management- Oversee the smooth day‑to‑day running of the office
- Manage office supplies, including stationery and catering
- Liaise with external vendors (building management, cleaning, catering, security)
- Coordinate maintenance and repairs for office equipment and facilities
- Ensure health & safety standards are consistently met
- Assist in the organisation of internal meetings, internal events, and team activities
- Manage incoming and outgoing mail and deliveries
- Deliver a professional and welcoming reception experience for all visitors
- Act as the first and main point of contact for guests, creating a positive first impression ensuring that visitors are attended to promptly
- Manage meeting room bookings and ensure rooms are fully prepared and presentable
- Keep meeting spaces clean, organised, and well‑stocked
- Handle incoming calls with professionalism and efficiency
- Coordinate meeting logistics, including catering when required
- Support the executive and team support colleagues based in the Manchester office with tasks such as travel arrangements, meetings and events as required
- Support project coordination and track tasks and deadlines
- Prepare, format, and edit reports, documents, and presentations
- Assist with regular reporting and general administrative tasks
- Support contractor and supplier management with Group Operations Team
- Assist with small projects and office improvements
- Contribute to monthly reporting with the Group Operations Team
- Maintain facilities and health & safety documentation including ensuring we have Personal evacuation plans in place, monitor risk and desk assessments, recording and reporting accidents via internal channels, ensuring suitable number of fire wardens and first aiders working with our Group Operations Team
- Conduct weekly checks to ensure all signs, onboarding materials, visual displays relating to H&S are up to date for Manchester and two Bolton offices (next to each other)
- Act as lead H&S Representative for the Manchester office and help support Bolton H&S matters
- Collect and record sustainability data
- Ensure compliance with company policies and procedures
- Managing car parking for Bolton with the on ground team
- Remote support for our Bolton office with a visit to the office at least once a month (note reception/H&S/Car park duties in Bolton are covered by another team)
- Previous experience in office support, reception, facilities, or a similar role
- Exceptional organisational skills with the ability to multitask and prioritise
- Strong communication skills—both written and verbal
- Confident using Microsoft Office (Word, Excel, PowerPoint, Outlook)
- High attention to detail and strong problem‑solving ability
- A calm, resilient approach under pressure
- Confidence interacting with colleagues, clients, and suppliers at all levels
- An interest in Health & Safety (e.g. risk assessments, first aid, fire safety)
- Discretion and professionalism when handling confidential information
- A proactive, flexible, and “can‑do” attitude
- GCSEs (or equivalent) in Maths and English
- Be a key part of a collaborative and supportive team
- Gain exposure to a wide range of business functions
- Develop your skills across office management, facilities, and administration
- Work in a varied and engaging role where you can make a real impact
Office Manager in Manchester employer: K3 Advisory Group
Join our vibrant Manchester Hub, where you'll be at the heart of a dynamic team that values collaboration and support. As an Office Manager, you'll enjoy a fast-paced work environment with opportunities for personal growth and skill development, all while being surrounded by a welcoming culture and excellent local amenities. With a focus on employee well-being and a commitment to creating a positive workplace, this role offers a unique chance to make a meaningful impact in your career.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager in Manchester
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Office Manager role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for those interviews! Research the company and think about how your skills match their needs. Practise common interview questions, especially around office management and customer service, so you can shine when it counts.
✨Tip Number 3
Show off your personality! When you get the chance to meet potential employers, be yourself. A friendly, proactive attitude goes a long way in making a great first impression—especially in a front-of-house role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Office Manager in Manchester
Some tips for your application 🫡
Show Your Organisational Skills:In your application, highlight your exceptional organisational skills. We want to see how you can juggle multiple tasks and keep everything running smoothly, just like you would in the role!
Be Personable and Professional:Since you'll be the first point of contact for visitors, make sure your application reflects your friendly and professional attitude. Share examples of how you've created a welcoming environment in previous roles.
Tailor Your Application:Don’t just send a generic application! Tailor your CV and cover letter to match the job description. We love seeing candidates who take the time to connect their experience with what we’re looking for.
Apply Through Our Website:Make it easy for us to find your application by applying through our website. It’s straightforward and ensures your application gets to the right place quickly!
How to prepare for a job interview at K3 Advisory Group
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Office Manager role. Familiarise yourself with the job description and think about how your previous experience aligns with the responsibilities listed. This will help you articulate your fit for the position clearly.
✨Showcase Your Organisational Skills
As an Office Manager, being organised is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past. Use specific scenarios to demonstrate your ability to prioritise and multitask effectively, which is crucial for this dynamic role.
✨Practice Your Communication Skills
Strong communication is essential for this position. During the interview, be ready to discuss how you've interacted with various stakeholders, from colleagues to external vendors. Practising clear and confident responses will help you make a great first impression.
✨Emphasise Your Problem-Solving Ability
In a fast-paced environment, challenges will arise. Be prepared to share examples of how you've tackled problems in previous roles. Highlight your calm and resilient approach under pressure, as well as your proactive attitude towards finding solutions.
