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- Tasks: Join us as an Office Administrator, supporting multiple departments and keeping everything organized.
- Company: K2 Recruitment Ltd connects talent with busy companies, ensuring smooth operations.
- Benefits: Earn £27,000-£28,000 per year, enjoy 22 days holiday plus bank holidays.
- Why this job: Be a key player in a dynamic environment, enhancing your organizational skills and gaining valuable experience.
- Qualifications: Must have strong organizational skills, attention to detail, and experience in administration.
- Other info: Work Monday to Friday, 09:00-17:00 in Kidlington.
The predicted salary is between 22700 - 28000 £ per year.
Job Title: Office Administrator
Location: Kidlington, Oxfordshire
About Us:
Electrogenic is a world-leading EV powertrain OEM, renowned for our technology and our elegant re-powering of classic cars. We develop cutting-edge EV technology for our global partner-installers, for vehicle manufacturers, and the defence sector. In the UK, we also offer bespoke conversion services. The business is continuing to expand, creating opportunities across the business.
Developing EV powertrain technology, manufacturing “drop-in” EV powertrain kits and carrying out bespoke car conversions requires a range of capabilities, experience and specialist roles. The key is teamwork and we are looking for focussed people with a positive outlook who can carry out their unique roles within the company while supporting, and being supported by, the wider team. Electrogenic is a growing business with plenty of scope for career progression.
Your Role:
The Office Administrator is pivotal to our growth strategy and is an on-site position. This versatile role demands excellent organisational skills, a knack for problem-solving, and a proactive approach to managing office operations, facilities, and providing administrative support to our senior leadership team.
Key Responsibilities:
Office Management:
- Oversee daily office operations, including visitor management, workspace organisation, supplies, equipment, and services.
- Be the welcoming face of Electrogenic, ensuring a positive experience for all visitors.
- Organize team events and meetings, travel and other logistics
- Provide administrative support to the senior leadership team, including calendar management, meeting scheduling, and coordinating complex travel arrangements.
- Prepare and distribute reports, meeting minutes, and presentations for the senior leadership team as needed.
- Assist with onboarding new employees.
- Distribute team communications through appropriate channels.
- Manage company vehicles (tax, MOTs, log books, etc.)
Facilities Management:
- Build and maintain relationships with vendors and contractors for facility maintenance, repairs, cleaning, and renovations.
- Coordinate facility-related projects.
- Administer emergency preparedness procedures, including evacuation plans, first aid provisions, and safety drills.
- Manage on-site security processes, including key and alarm systems.
- Carry out the administration for the company’s compliance with health and safety regulations and standards.
- Conduct regular risk assessments and implement measures to enhance workplace safety and employee well-being.
Requirements:
- Proven experience in administrative and facilities management.
- Ability to prioritise and meet deadlines effectively.
- Excellent written and verbal communication skills.
- High attention to detail.
- Ability to continuously improve processes.
- Comfortable working in a fast-paced environment.
- Proficiency in MS Office Suite (Excel, Word, Teams, etc.).
Desirable Experience:
- Working in a start- up business and/or automotive
- Familiarity with business tools such as Asana, Jira, etc.
If you\’re ready to make a meaningful impact and support the future of sustainable automotive technology, apply now to become part of the innovative team at Electrogenic!
Office Administrator employer: Electrogenic
Contact Detail:
Electrogenic Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator
✨Tip Number 1
Familiarize yourself with the specific software and tools mentioned in the job description, especially Microsoft Office packages like Word, Excel, and Outlook. Being proficient in these applications will not only help you stand out but also demonstrate your readiness for the role.
✨Tip Number 2
Highlight any previous experience you have in administration roles, particularly those that involved data entry and record-keeping. Be prepared to discuss specific examples of how you maintained accurate records and managed databases in your past positions.
✨Tip Number 3
Showcase your organizational skills by preparing a brief plan on how you would manage daily office operations. This could include strategies for tracking employee hours, managing supplies, or ensuring compliance with documentation standards.
✨Tip Number 4
Since communication is key in this role, practice articulating your thoughts clearly and concisely. You might even want to prepare a few scenarios where you successfully communicated with team members or resolved issues in a previous job.
We think you need these skills to ace Office Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your organisational skills and attention to detail. Include specific examples from previous roles that demonstrate your ability to manage records and databases effectively.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the Office Administrator role. Mention how your experience aligns with the duties listed in the job description, such as data entry and maintaining accurate records.
Showcase IT Skills: Since the role requires proficiency in Microsoft Office, be sure to mention your experience with Word, Excel, and Outlook. You could even provide examples of how you've used these tools in past positions.
Proofread Your Application: Before submitting your application, carefully proofread all documents. Ensure there are no spelling or grammatical errors, as this reflects your attention to detail, which is crucial for the role.
How to prepare for a job interview at Electrogenic
✨Showcase Your Organisational Skills
Since the role requires excellent organisational skills, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Highlight how you kept everything on track and met deadlines.
✨Demonstrate Attention to Detail
The job emphasizes strong attention to detail. Be ready to discuss specific instances where your meticulous nature helped avoid errors or improved processes. You might even want to bring a sample of your work that showcases this skill.
✨Familiarize Yourself with Microsoft Office
As proficiency in Microsoft Office is essential, brush up on your skills in Word, Excel, and Outlook. Consider preparing a few examples of how you've used these tools effectively in previous roles, especially for data entry and record-keeping.
✨Prepare for Communication Scenarios
Good communication skills are crucial for this position. Think about times when you had to communicate complex information clearly, whether in writing or verbally. Practice articulating these scenarios to demonstrate your capability in this area.
