Relocation Accounting Co-Ordinator in Guildford

Location – Guildford

Job type – Full-time

Hours of work – Monday to Friday 8.30am – 5.30pm (40 hours per week)

Contract type – Fixed-Term - 6 months (Maternity Cover)

Hybrid working – Starting Five days in the office per week and working towards Two office days per week during three-month probationary period, subject to management discretion.

Reporting to: Relocation Accounting – Operations Lead

The Role:

K2 Corporate Mobility offers its clients a cutting-edge cloud platform that delivers proven solutions focused on the optimisation of recurring relocation related expenses. The role of Relocation Accounting Co-ordinator (RAC) plays a key role in the Professional Services team by ensuring the highest quality of work is being delivered on time and to client expectations. The RAC role is to offer support to the RA Operations Lead by assisting with the execution and delivery of the global RA (Relocation Accounting) service. The successful candidate will be an integral part of the continued growth and development of our unique and innovative products and services within this exciting area of business and the industry as a whole.

Main Duties and Responsibilities:

• Ensure timely delivery of data to K2’s RA’s partner for tracking and reporting.
• Reconcile between different technology platforms to ensure all relevant data is being captured and accurate.
• Ability to work on own initiative and investigate discrepancies within large data sets.
• Assist in delivery of the funding process for all clients i.e. the process for requesting money from the client to make approved client disbursements.
• Assist with the setup of new clients across all technology platforms ensuring all personnel have been provided with the relevant access.
• Ensure clients are correctly invoiced for all costs paid on their behalf, ensuring the applicable fees have been applied and all relevant fields updated in the system.
• Assist in the client’s data acquisition process and resolve data integrity issues.
• Perform extensive data validation/quality assurance analysis within large datasets.
• Ensure Implementation Project Management is updated on actions and deliverables during any implementation.
• Assist in pre-go-live user acceptance testing (UAT) and respond quickly to issues that arise.
• Ensure all regulatory requirements are met.
• Establish a high level of credibility and manage strong internal and external working relationships.
• Approving and processing of expenses in-line with policy guidelines.
• Manage rent, deposit, tuition and ad-hoc payments, including ongoing monthly rental payments for assignees, predominantly for key complex clients, which may require external/client interaction.
• Reconcile costs to ensure accurate capturing of spend data for reporting and billing purposes.
• Prepare and deliver client reporting including Adhoc at agreed intervals.
• Perform other duties as assigned.
• Diary management and prioritisation of daily workload.
• Demonstrates a sense of ownership and responsibility.
• Works closely with the Operations Lead to seek and implement opportunities to streamline processes and enhance efficiency.

Experience: Skills /Abilities & Knowledge

• Proven ability to manage and complete complex tasks to a high level of accuracy and under pressure.
• Excellent analytical, problem-solving, and troubleshooting skills.
• Strong focus on accuracy, with the ability to spot errors and inconsistencies in expense submissions and reporting.
• Accurate administration skills.
• Strong attention to detail, self-motivation, and solution-orientation.
• Ability to manage workload efficiently.
• Exceptional written and verbal communication skills.
• Excellent customer service skills.
• Confident interpersonal skills.
• Financial accounting knowledge.
• Experience of multi-currency and cross border payments.
• Ability to proactively liaise with the third-party vendors and assignees.
• Organizing and prioritizing daily/weekly tasks.
• Attention to detail and accuracy.
• Ability to meet deadlines.
• Team player.
• Adaptable to change and works well under pressure.
• Advanced skills in Microsoft Office Excel.
• Microsoft Office Suite proficiency.

Other Information

• Equal Opportunities: K2 has a strong commitment to achieving equality of opportunity and expects all employees to implement and promote this in their own work.
• Health and Safety: K2 is committed to a healthy and safe working environment. We expect all employees to implement and promote its policy in all aspects of their work.
• Reasonable Adjustments: Please contact the HR team at hr@k2group.com if you need reasonable adjustments to participate in the recruitment process.
• All candidates require proof that they have the right to work in the UK. Satisfactory references will be required and undertake a pre-employment health check.