Group Billing Coordinator (Maternity Cover) in Guildford

Location: Guildford, England, UK

Job type: Full-Time

Hours of work: Monday to Friday 8.30am–5.30pm (40 hours per week)

Contract type: Fixed-Term (Maternity Cover)

Hybrid working: Two days office, three days remote (upon successful completion of probation). Full-time in the office for the first 3 months.

Closing Date: 13 February 2026

About K2: K2 Corporate Mobility is an independent global mobility expert providing comprehensive services to corporate clients relocating their employees. We manage and broker services through our global partner network and strive to be a true business partner, an extension of our clients' HR function. We provide one accountable point of contact for HR teams and assignees throughout international relocations. Headquartered in Guildford, UK, K2 serves every location worldwide via our regional hubs located in North America, South America, Europe, Scandinavia, Middle East, Africa, Asia and Australia. Managing a global network of over 1000 specialist approved partners worldwide, K2 specializes in delivering an extraordinarily high standard of service on every assignment.

The Role: The Group Billing Coordinator is responsible for raising sales invoices from each of K2's seven global trading companies for various corporate clients. This is a key role in the business as it’s an integral facet of the Company cashflow plus the Coordinator will directly communicate with clients and build valuable working relationships across the client portfolio and worldwide K2 businesses.

Main Duties and Responsibilities:

• Creating sales invoices from K2's Ascent operating software.
• Managing the timely flow of files being passed for billing (invoices and pro-formas) ensuring accuracy and compliance standards are consistently maintained.
• Working with clients and colleagues in Operations and Account Management to ensure delivery of efficiency and service excellence.
• Research and resolve invoice discrepancies and respond to enquiries within specified time frames.
• Building and developing excellent working relations with key clients and with all K2 colleagues.
• Provide supporting documentation for clients and auditors.
• Proactively review pending billing regularly to ensure invoices are being raised at the earliest opportunity.
• Comply with information security regulations, principles and obligations in line with ISO with emphasis on continued learning as technology changes.
• Maintain software and data encryption in line with compliance and relevant data protection laws globally to ensure the safety and accountability of all the data we handle.
• Demonstrate Environmental, Social and Corporate Governance compliance by helping to reduce business greenhouse gas emission, waste and increase recycling in your office.
• Share ideas with your sustainability champ to help your office reduce its carbon footprint.

Experience: Skills / Abilities & Knowledge:

• Knowledge of billing and the contributory operations function.
• Experience of and/or desire to understand commercial drivers and operations of a worldwide business.
• Knowledge of general accounting procedures.
• Knowledge of accounting software (X3 ideal but not necessary).
• Experience of working with various (major) currencies.
• Excellent customer service skills.
• Knowledge of sales tax (VAT, GST etc.).
• Strong interpersonal skills and ability to work with many international cultures and personalities.
• Organizing and prioritizing all tasks; balance of self-motivated and team player.
• Ability to meet daily / weekly / monthly deadlines.
• Attention to detail and accuracy.
• Adaptable to change and works well under pressure.
• Excellent Excel and MS Office skills.
• Team player.
• Can do attitude and ability to learn quickly.
• Have reliable transportation to and from the office.
• Global travel when required.

Accountability For Office & Personal H&S:

• Complying to GDPR & ISO.
• Complying to relevant legislation.

Other Information:

• K2 has a strong commitment to achieving equality of opportunity and expects all employees to implement and promote this in their own work.
• K2 is committed to a healthy and safe working environment and expects all its employees to implement and promote its policy in all aspects of their work.
• Please contact the recruitment lead HR team if you need reasonable adjustments to participate in the recruitment process.
• All candidates require proof that they have the right to work in the relevant office location.
• Satisfactory pre-employment checks and references will be required.

We look forward to hearing from you.