HR Coordinator in London

K-People Europe is a London based recruitment consultancy and we’ve been recruiting top talents for our clients in UK & Europe since 2007. Our client, an industry leading global energy solutions provider, is looking for a HR Coordinator to support the HR function across the full employee lifecycle. This role will also support employee relations matters, office coordination, and employee engagement activities, ensuring a compliant and positive working environment.

Key Responsibilities

• Employee Relations (Core Focus)
  • Act as the first point of contact for employee relations queries.
  • Coordinate and support disciplinary, grievance, and performance management processes.
  • Manage absence cases, including return-to-work interviews and ongoing case tracking.
  • Support Performance Improvement Plans (PIP), performance-related processes, and redundancy processes, including consultation preparation and documentation.
  • Provide first-line HR advice to managers in line with UK employment law and company policies.
  • Ensure the consistent, fair, and compliant application of HR policies and procedures.
• Recruitment & Onboarding
  • Coordinate end-to-end recruitment processes (job posting, screening, interview scheduling).
  • Liaise with recruitment agencies and candidates.
  • Prepare offer letters and contracts.
  • Manage onboarding process including pre-employment checks (e.g. right to work, references, drug & alcohol testing).
• HR Administration
  • Maintain accurate employee records and HR systems.
  • Support benefits administration.
  • Manage HR documentation (contracts, letters, policies).
  • Track probation periods and coordinate review processes.
• Employee Engagement & Office Support
  • Coordinate employee engagement initiatives and company events (e.g. Christmas parties, internal events).
  • Support internal communications and employee experience initiatives.
  • Provide general office coordination support as required.
• Compliance & Reporting
  • Ensure compliance with UK employment law and internal policies.
  • Support HR reporting, audits, and documentation.
  • Assist with HR projects and process improvements.
• Ad-hoc Duties
  • Provide support on ad-hoc HR and office-related tasks as required.
  • Respond flexibly to urgent or unexpected issues.
  • Assist with additional duties as needed to support the HR function and wider business operations.

Requirements

• Minimum 3–5 years’ experience in HR Administration / HR Coordinator role in UK.
• Practical exposure to Employee Relations processes (e.g. absence, disciplinaries, grievances).
• Understanding of UK employment law.
• Strong organisational and administrative skills.
• Excellent communication skills (written and verbal).
• Ability to handle confidential and sensitive information.
• Proficiency in Microsoft Office (especially Excel).

Conditions

• Job type: full-time & permanent.
• Job location: New Malden (1min from New Malden railway station).
• Working hours: 8am~5pm (including 1 hour lunch break).
• Basic salary: 30~38K.
• 25 days annual leave + Bank Holidays.
• Free Parking.
• Company Pension.
• Health and Life Insurance Allowance.
• Hybrid working: 2 days per week WFH (after probation).

Before you apply

• HR work experience in UK is essential.
• The right candidate must be eligible to work full-time in UK immediately without any visa restriction. If you’re on any visa permitting full-time work in UK, please indicate your visa status in your CV and when it expires.
• Please send your CV in MS Word format.
• ONLY right candidates will be contacted, and if your application is successful, we’ll contact you within 5 working days.