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- Tasks: Support senior professionals with admin tasks, office management, and corporate access.
- Company: Join a leading global investment management firm in the heart of London.
- Benefits: Enjoy a dynamic work environment with opportunities for growth and development.
- Why this job: Be part of a fast-paced team that values initiative and professionalism.
- Qualifications: 5-10 years in financial services; strong communication and organisational skills required.
- Other info: Ideal for proactive individuals who thrive in a confidential and entrepreneurial setting.
The predicted salary is between 36000 - 60000 £ per year.
Our client, a leading global investment management firm, is seeking a high-performing, detail-oriented Executive Assistant / Office Manager to support senior professionals in its London office. The ideal candidate is proactive, highly organized, and capable of wearing multiple hats - seamlessly balancing administrative, operational, and investor-facing responsibilities.
- Executive Support: Provide high-level administrative support to investment professionals, including calendar management, travel coordination, and expense processing. Serve as a gatekeeper and liaison, ensuring efficient and professional communication both internally and externally. Anticipate needs and take initiative to streamline day-to-day workflows.
- Office Management: Oversee daily operations of a small but growing London office. Coordinate vendor relationships, supply management, facilities upkeep, and basic IT/troubleshooting support in coordination with global teams. Manage onboarding logistics for new hires and liaise with global HR and operations teams.
- Corporate Access & Event Coordination: Serve as a key liaison between investment professionals and external management teams to ensure efficient access to corporate insights. Provide support for internal investor events, team offsites, and ad hoc strategic meetings.
Requirements:
- 5–10 years of experience in a fast-paced financial services or professional services environment; prior investment firm experience preferred.
- Proven ability to support senior-level professionals with discretion and professionalism.
- Strong written and verbal communication skills.
- Familiarity with corporate access, investor relations, or capital markets logistics is a plus.
- Self-starter with exceptional organizational skills and attention to detail.
- Comfortable in a lean, entrepreneurial, and highly confidential environment.
Please apply directly with CV attached to be considered!
Executive Assistant / Office Manager / Corporate Access employer: JW Michaels & Co.
Contact Detail:
JW Michaels & Co. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant / Office Manager / Corporate Access
✨Tip Number 1
Network with professionals in the investment management sector. Attend industry events or webinars to connect with people who work in similar roles. This can help you gain insights into the company culture and potentially get a referral.
✨Tip Number 2
Research the specific investment firm thoroughly. Understand their values, recent news, and key players within the organisation. This knowledge will allow you to tailor your conversations and demonstrate your genuine interest during any interviews.
✨Tip Number 3
Prepare to discuss your experience in managing multiple tasks and supporting senior professionals. Think of specific examples where you've successfully balanced administrative duties and operational responsibilities, as this is crucial for the role.
✨Tip Number 4
Showcase your organisational skills by creating a detailed plan for how you would manage the office operations and support the team. Presenting a proactive approach can set you apart from other candidates and demonstrate your readiness for the role.
We think you need these skills to ace Executive Assistant / Office Manager / Corporate Access
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in executive support and office management. Emphasise your ability to manage calendars, coordinate travel, and handle expense processing, as these are key responsibilities for the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive nature and organisational skills. Mention specific examples of how you've streamlined workflows or improved office operations in previous roles to demonstrate your fit for the position.
Highlight Communication Skills: Since strong written and verbal communication skills are essential, ensure your application reflects this. Use clear and professional language throughout your CV and cover letter, and consider including examples of successful communication with senior professionals.
Showcase Relevant Experience: If you have experience in financial services or investment firms, make it prominent in your application. Detail your familiarity with corporate access and investor relations, as this will strengthen your candidacy for the role.
How to prepare for a job interview at JW Michaels & Co.
✨Showcase Your Organisational Skills
As an Executive Assistant, being organised is key. Prepare examples of how you've successfully managed multiple tasks or projects simultaneously in previous roles. This will demonstrate your ability to handle the diverse responsibilities outlined in the job description.
✨Demonstrate Discretion and Professionalism
Since you'll be supporting senior professionals, it's crucial to convey your understanding of confidentiality and professionalism. Share experiences where you had to manage sensitive information or navigate complex situations with tact.
✨Familiarise Yourself with Corporate Access
Understanding corporate access and investor relations can set you apart. Research the firm’s approach to these areas and be ready to discuss how your background aligns with their needs, especially if you have relevant experience in capital markets.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities. Think of scenarios where you had to troubleshoot issues or improve workflows. Be ready to explain your thought process and the outcomes of your actions.
