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- Tasks: Support the CEO with strategic admin tasks and manage complex scheduling across time zones.
- Company: Join Kabuni, an innovative AI sports coaching platform transforming athlete training.
- Benefits: Competitive salary, equity opportunities, and a dynamic startup environment.
- Other info: Flexible hybrid working model with significant growth potential.
- Why this job: Be the right hand to a visionary CEO and shape the future of sports coaching.
- Qualifications: 5+ years in a senior admin role, ideally supporting C-suite executives.
The predicted salary is between 50000 - 60000 £ per year.
Location: UK (London-based, able to commute to London meetings at least 2 days/week)
Reporting To: CEO
This is a fast-paced startup role with ambitious growth targets and meaningful equity upside, but it demands comfort with ambiguity and rapid change. Supporting a visionary CEO as Kabuni scales from early-stage to significant global presence — the role will evolve as fast as the business does.
Kabuni is an AI sports coaching platform dedicated to unlocking the true potential of every athlete. Starting with cricket, Kabuni gives players instant, personalised coaching using biomechanics, elite data, and multimodal AI — making professional-grade feedback accessible to the 99%, not just academy-trained athletes.
The Executive Assistant to the CEO at Kabuni is a pivotal role providing high-touch, strategic administrative support to the CEO as the business scales from early stage to significant growth. You will be the CEO's right hand — managing a complex diary across multiple time zones, coordinating with investors, partners, and high-profile sports personalities, and ensuring the CEO's time is focused on the highest-impact activities.
- Interact with high-profile stakeholders (investors, sports personalities, board members) with professionalism and poise, building trust through reliable, discreet support.
- Manage complex scheduling, travel arrangements, and correspondence with precision, anticipating needs before they arise.
- Understand that supporting the CEO effectively enables the entire organisation to move faster and achieve more.
- Proactively manage the CEO's time to protect wellbeing and maintain balance, even during high-intensity periods.
- Build the administrative and operational foundations that enable the CEO to scale their impact as the company grows.
Executive Diary Management: Expert-level calendar management across multiple time zones (UK, India, US), prioritising competing demands and protecting the CEO's focus time.
Travel & Logistics Coordination: Complex international travel arrangements including visa coordination, multi-leg itineraries, and accommodation for high-profile engagements.
Professional, polished communication with investors, board members, sports personalities, and partners on behalf of the CEO.
Proactive use of AI-enhanced tools (calendaring, automation, note-taking, workflow tools) to drive efficiency and reduce administrative overhead.
Confidentiality & Discretion: Handling sensitive strategic, financial, and personnel information with the highest level of trust.
Assisting with coordination of key company events, investor meetings, and high-profile appearances.
- 5+ years as a PA, EA, or similar senior administrative role
- Prior experience supporting C-suite executives (preferably CEO) in high-growth environments
- Board-level EA experience preferred (startup context means less formal board structure, but investor/stakeholder management is critical)
- Experience managing complex international travel and multi-time-zone diaries
- High emotional intelligence and strong interpersonal skills
Flexible and adaptable to a rapidly scaling business. Must be able to commute to London for meetings at least 2 days/week. Comfortable with hybrid working model (2-3 days in office when established). Top candidates presented to CEO for interview. Possible second interview with COO/GC (Ellaine Gelman). ASAP or within one month of offer.
Executive Assistant to Chief Executive Officer and in City of London employer: JW Markets
Contact Detail:
JW Markets Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to Chief Executive Officer and in City of London
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those connected to the role you're after. Use platforms like LinkedIn to connect with current or former employees at Kabuni and ask for insights about the company culture and the role.
✨Tip Number 2
Prepare for the interview by researching the CEO and the company's mission. Understand how Kabuni is changing the game in sports coaching and be ready to discuss how your skills can support that vision. Show them you’re not just another candidate, but someone who truly gets their mission!
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to interact with high-profile stakeholders. Role-play scenarios where you might have to handle sensitive information or coordinate complex schedules, so you feel confident and polished during the real deal.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the team at Kabuni and ready to dive into this fast-paced environment.
We think you need these skills to ace Executive Assistant to Chief Executive Officer and in City of London
Some tips for your application 🫡
Show Your Personality: When writing your application, let your personality shine through! We want to see who you are beyond your qualifications. A touch of humour or a personal anecdote can make your application stand out.
Tailor Your Application: Make sure to customise your application for the Executive Assistant role at Kabuni. Highlight your experience with complex diary management and international travel arrangements, as these are key to supporting our CEO effectively.
Be Professional Yet Approachable: While we appreciate professionalism, we also value approachability. Use a friendly tone in your written communication, especially when discussing your experiences with high-profile stakeholders.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for this exciting opportunity to join our team.
How to prepare for a job interview at JW Markets
✨Know Your CEO's World
Before the interview, dive deep into understanding the CEO's role and the company's mission. Familiarise yourself with Kabuni's AI sports coaching platform and its impact on athletes. This knowledge will help you demonstrate your genuine interest and how you can support the CEO effectively.
✨Master Diary Management
Be prepared to discuss your experience with complex diary management, especially across multiple time zones. Bring examples of how you've successfully prioritised competing demands in previous roles. Highlight any tools or techniques you use to stay organised and efficient.
✨Showcase Your Communication Skills
Since you'll be interacting with high-profile stakeholders, practice articulating your thoughts clearly and professionally. Prepare to share examples of how you've handled sensitive information and built trust with executives and partners in the past.
✨Embrace Change and Ambiguity
This role is all about adapting to a fast-paced environment. Be ready to discuss how you've thrived in similar situations before. Share specific instances where you've navigated rapid changes and how you maintained focus and productivity during those times.