At a Glance
- Tasks: Support the Executive Team with high-level administrative and personal tasks to enhance their effectiveness.
- Company: Join Zapp, London's leading premium convenience retail platform, disrupting the market since 2020.
- Benefits: Enjoy 25 days holiday, private health insurance, and flexible working arrangements.
- Other info: Opportunity for career growth and to work with top executives in a vibrant setting.
- Why this job: Be a key player in a fast-scaling business and develop your skills in a dynamic environment.
- Qualifications: 2+ years in an administrative role, strong communication, and organisational skills required.
The predicted salary is between 40000 - 50000 £ per year.
We are looking for a motivated and proactive Executive Assistant to the Executive Team to provide high-quality executive and personal support to senior leadership and help drive the day‑to‑day effectiveness of our executive operations. In this role, you will act as a trusted extension of the Executive Team, supporting both professional and personal priorities, building and running a best‑in‑class in‑house administrative function, and ensuring seamless coordination with internal teams, external partners, and service providers. This position requires exceptional organisational and communication skills, strong judgment, and a proven ability to anticipate needs, manage competing priorities, and deliver reliable, high‑level support across all aspects.
Key Responsibilities:
- Provide high‑level administrative, personal and strategic support to the Executive Team, ensuring their time, priorities, and communications are managed with precision and discretion.
- Confident in using AI‑driven systems to streamline daily administrative operations.
- Serve as a central point of coordination between executives, internal teams, and external partners to ensure seamless information flow and alignment.
- Manage diaries, appointments, meeting schedules and logistics for multiple executives, anticipating conflicts and resolving issues proactively.
- Prepare, review, and organise executive materials including presentations, reports, agendas, and briefing documents.
- Track key initiatives, deadlines, and action items, following up with stakeholders to ensure timely execution.
- Act as a trusted gatekeeper and representative of the Executive Team, handling sensitive matters with confidentiality and professionalism.
- Support planning and execution of board meetings, leadership offsites, and executive‑level events.
- Help build and refine executive operations, systems, and processes to improve efficiency and scalability.
- Partner with Finance, HR, and Operations teams on contracts, approvals, and internal workflows.
- Identify opportunities to streamline processes, solve problems, and enhance the overall effectiveness of the Executive Team.
- Manage end‑to‑end travel planning for the Executive Team handling bookings, schedules and logistics to support business needs.
- Assist the Executive team with a wide range of ad‑hoc duties including collecting beverages for meetings/events.
- Willing to provide flexible support, including occasional out of office hours assistance.
Requirements:
- Proven experience (2+ years) in an administrative or executive support role, such as Personal Assistant, Executive Assistant or have similar experience.
- Exceptional communication, interpersonal, and relationship‑building skills, with the ability to interact confidently with executives, stakeholders, and external partners.
- Strong organisational and time‑management skills with the ability to handle multiple priorities in a fast‑paced environment.
- Demonstrated ability to anticipate executive needs, think ahead, and act with discretion and professionalism.
- Experience managing complex calendars, travel, meetings, and executive‑level communications.
- High level of proficiency with productivity and collaboration tools (e.g., Google Workspace, Microsoft Office, Slack).
- Strong attention to detail and ability to produce polished documents, presentations, and reports.
- Proven problem‑solving skills and the ability to work independently with minimal supervision.
- Ability to handle confidential and sensitive information with integrity and discretion.
- Bachelor’s degree in Business Administration, Communications, or a related field, or equivalent professional experience.
Benefits:
- Enjoy 25 days of holiday per year (plus all bank holidays).
- Private Health Insurance.
- Extended sick pay and maternity/paternity leave pay.
- Cycle to work scheme.
- Flexible/hybrid working arrangement.
Executive Assistant employer: Justzapp
Zapp is an exceptional employer located in Nine Elms, London, offering a dynamic work environment that fosters growth and innovation. As a leading premium convenience retail platform, Zapp provides its employees with a range of benefits including 25 days of holiday, private health insurance, and flexible working arrangements, all while encouraging a strong growth mindset and continuous learning. Joining Zapp means being part of a forward-thinking team that values collaboration and supports your professional development in a fast-scaling business.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Get Involved in Industry Events
Jumping into industry events or leadership conferences can really help boost your visibility. Not only will you meet potential employers, but you’ll also get the chance to connect with other leaders in corporate management. Look for local or even virtual events that focus on leadership—every connection counts!
✨Engage in Professional Networks
Join professional management associations relevant to your career goals. These networks often host workshops, panels, and networking events that can put you in front of hiring managers. Plus, they can give you the scoop on upcoming roles, such as the full-time positions with companies like Justzapp.
✨Showcase Your Leadership Skills
When reaching out to potential employers, particularly for leadership roles, demonstrate your leadership capabilities with real examples. Share stories from your previous positions that illustrate how you handled challenges and drove results. This will help you stand out when you apply to places like Justzapp.
✨Tailor Your LinkedIn Presence
Ensure your LinkedIn profile is specifically tailored to corporate leadership. Highlight achievements, showcase relevant content and engage with posts in management groups. This not only builds your credibility but keeps you on the radar of companies looking for candidates like you as they post full-time opportunities.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to Justzapp.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of Justzapp. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at Justzapp
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with Justzapp, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at Justzapp, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for Justzapp could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at Justzapp as they’re likely seeking a candidate who can enhance their workplace culture.
