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- Tasks: Support the team with admin tasks, diary management, and travel coordination.
- Company: Join an innovative company that values efficiency and teamwork.
- Benefits: Enjoy hybrid working options and a supportive work environment.
- Why this job: Perfect for those who thrive in a dynamic role with diverse responsibilities.
- Qualifications: Strong admin skills and experience with Microsoft Office required.
- Other info: Monday to Friday, 9:00am - 5:00pm, with potential for remote work.
The predicted salary is between 24000 - 36000 £ per year.
Just Recruitment is partnering with an innovative company to recruit a Business Support Assistant for their team based in Ipswich. Reporting to the Operations Director, the Business Support Assistant's purpose is to support the respective business unit with administrative resource and organisational and departmental functionality.
The ability to manage diaries and co-ordinate travel requirements is essential, as is the ability to maintain a high level of integrity, communicate, prioritise workload, and handle multiple tasks with a pro-active, accountable, efficient and organised approach.
Duties include:
- Arrange and coordinate diaries for meetings, and booking meeting rooms.
- Set up meeting facilities, organise refreshments/lunch requirements and IT equipment.
- Organise and coordinate travel arrangements; flights, hotels, parking and transportation.
- Organise and coordinate restaurant bookings.
- Compile general correspondence as required.
- Day to day administration support to business teams as designated.
- Management of department spreadsheets.
- Maintain credit card records.
- Production of documentation as required within business area of responsibility.
- Support other members of the Business Support Team as and when required and cover during periods of absence.
- Order department stationary.
Job Specification:
- Strong administrative abilities.
- Ability to work to deadlines.
- Ability to always apply discretion, together with a high degree of confidentiality.
- To work as part of a busy integral team.
- Extensive liaison and strong communication abilities.
Key Experience:
- Previous experience within high level administration.
- Previous experience with the full Microsoft Office Package.
- Previous experience with diary management and coordination, and meeting and travel coordination and bookings.
Monday - Friday (9:00am - 5:00pm). Hybrid Working available after successful completion of probationary period (min. of 3 days in the office, up to 2 days at home).
Business Support Assistant in Ipswich employer: Just Recruitment Group Ltd
Contact Detail:
Just Recruitment Group Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business Support Assistant in Ipswich
✨Tip Number 1
Familiarise yourself with the specific tools and software used for diary management and travel coordination. Being well-versed in Microsoft Office, especially Outlook for scheduling, will give you a significant edge.
✨Tip Number 2
Demonstrate your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in the past. This will show your potential employer that you can handle the demands of the role.
✨Tip Number 3
Network with current or former employees of the company to gain insights into their work culture and expectations. This can help you tailor your approach and demonstrate your genuine interest in the role.
✨Tip Number 4
Prepare to discuss how you maintain confidentiality and integrity in your work. Providing real-life examples will illustrate your understanding of the importance of these qualities in a Business Support Assistant role.
We think you need these skills to ace Business Support Assistant in Ipswich
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your strong administrative abilities and previous experience in high-level administration. Emphasise your skills in diary management, travel coordination, and proficiency with the Microsoft Office Package.
Craft a Compelling Cover Letter: Write a cover letter that showcases your organisational skills and ability to handle multiple tasks efficiently. Mention specific examples from your past experiences that demonstrate your discretion and communication abilities.
Highlight Relevant Experience: In your application, clearly outline any previous roles where you managed diaries, coordinated travel, or provided administrative support. Use bullet points for clarity and impact.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Business Support Assistant role.
How to prepare for a job interview at Just Recruitment Group Ltd
✨Showcase Your Organisational Skills
As a Business Support Assistant, you'll need to demonstrate your ability to manage diaries and coordinate travel effectively. Be prepared to discuss specific examples from your past experiences where you successfully organised meetings or travel arrangements.
✨Highlight Your Communication Abilities
Strong communication skills are essential for this role. During the interview, make sure to articulate your thoughts clearly and listen actively. You might also want to prepare examples of how you've effectively liaised with different teams or stakeholders in previous positions.
✨Emphasise Discretion and Confidentiality
Given the nature of the role, it's crucial to convey your understanding of confidentiality and discretion. Be ready to discuss situations where you had to handle sensitive information and how you ensured it remained confidential.
✨Demonstrate Your Proactive Approach
The job requires a proactive and efficient mindset. Share instances where you took the initiative to improve processes or solve problems without being prompted. This will show that you're not just reactive but can anticipate needs and act accordingly.
