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For Companies At a Glance
- Tasks: Manage IT systems and facilities, ensuring smooth operations and support for staff.
- Company: Join a respected legal publishing body in central London with a collaborative culture.
- Benefits: Enjoy hybrid work options, competitive salary, and a focus on work-life balance.
- Why this job: Make a real impact in a mission-driven environment while developing your skills.
- Qualifications: Degree educated, Microsoft Certified, with experience in IT security and supplier management.
- Other info: Flexible working hours may be required occasionally.
The predicted salary is between 32000 - 40000 £ per year.
Chancery Lane, London
Full-time up to £40k
Working Pattern: Hybrid - 3 days on-site (Tuesday-Thursday), 2 days remote (Monday & Friday)
Reporting to: Finance and Office Manager
Salary: Competitive, dependent on experience
About the Organisation
Our client is a long-established, highly respected legal publishing and reporting body. With a central London office and a hybrid work environment, they play a vital role in supporting the legal profession through the dissemination of case law and legal materials. They offer a collaborative and people-focused culture, with a strong commitment to quality and public service.
The Role
We are seeking a proactive, people-oriented IT and Facilities Manager to join a small but busy finance and operations team. You will act as the bridge between staff, the organisation, and third-party suppliers, ensuring smooth IT delivery and safe, effective office operations. This is a hands-on, varied role ideal for someone who thrives on problem-solving, enjoys engaging with stakeholders at all levels, and is comfortable balancing both strategic planning and day-to-day operational support.
Key Responsibilities
- IT Management & Support
- Act as the internal lead for IT across the organisation
- Manage third-party IT providers and ensure a robust, secure system
- Provide support for systems including Office 365 and SharePoint
- Lead IT training and staff development
- Ensure data protection and cybersecurity protocols are in place
- Facilities Management
- Oversee office maintenance and all facilities-related contracts
- Ensure statutory compliance with health and safety regulations
- Manage key holder responsibilities and site access
- Liaise with service providers (cleaning, HVAC, alarms, etc.)
- Strategic and Operational Delivery
- Develop and manage annual plans for IT and Facilities
- Identify risks and maintain the operational risk register
- Report on projects and performance to senior leadership
- Contribute to continuous improvement across systems and services
Candidate Profile
Essential:
- Educated to degree level and Microsoft Certified
- Significant experience with Office 365 and SharePoint
- Strong knowledge of IT security and data protection
- Demonstrated experience managing third-party suppliers
- Excellent communication and interpersonal skills
- Proven ability to train and support non-technical users
- Strong organisational and problem-solving skills
- Willingness to work flexibly, including occasional out-of-hours work
Desirable:
- ITIL (minimum Foundation Level)
- PRINCE2 certification or equivalent project management experience
What's on Offer
- A hybrid working structure promoting work-life balance
- The opportunity to work within a mission-driven, professional environment
- A role where you can make a visible impact across IT and operations
APPLY TODAY!
IT and Facilities Manager employer: Just IT
Contact Detail:
Just IT Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land IT and Facilities Manager
✨Tip Number 1
Familiarise yourself with the specific IT systems mentioned in the job description, such as Office 365 and SharePoint. Being able to discuss your hands-on experience with these tools during an interview will demonstrate your readiness for the role.
✨Tip Number 2
Research the organisation's culture and values, especially their commitment to quality and public service. Tailoring your conversation to reflect how your personal values align with theirs can make a strong impression.
✨Tip Number 3
Prepare examples of how you've successfully managed third-party suppliers in the past. Highlighting your ability to maintain relationships and ensure smooth operations will be crucial in showcasing your fit for this role.
✨Tip Number 4
Be ready to discuss your problem-solving skills and provide specific instances where you've resolved IT or facilities-related issues. This will help illustrate your proactive approach and ability to thrive in a hands-on environment.
We think you need these skills to ace IT and Facilities Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in IT management and facilities oversight. Emphasise your skills with Office 365, SharePoint, and any certifications you hold, such as Microsoft Certified or ITIL.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the organisation. Mention specific examples of how you've successfully managed IT projects or facilities in the past, showcasing your problem-solving abilities and stakeholder engagement.
Highlight Key Skills: Clearly outline your communication and interpersonal skills, as well as your ability to train non-technical users. These are essential for the role, so provide concrete examples of how you've demonstrated these skills in previous positions.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an IT and Facilities Manager.
How to prepare for a job interview at Just IT
✨Showcase Your IT Knowledge
Make sure to highlight your experience with Office 365 and SharePoint during the interview. Be prepared to discuss specific projects where you managed IT systems or improved processes, as this will demonstrate your technical expertise.
✨Demonstrate Problem-Solving Skills
Since the role requires a hands-on approach to problem-solving, think of examples from your past work where you successfully resolved IT or facilities-related issues. This will show your potential employer that you can handle challenges effectively.
✨Engage with Stakeholders
The job involves liaising with various stakeholders, so practice how you would communicate with both technical and non-technical users. Being able to convey complex information in an understandable way is key to succeeding in this role.
✨Prepare for Questions on Compliance
Given the importance of health and safety regulations in facilities management, be ready to discuss your understanding of compliance issues. Familiarise yourself with relevant laws and how you've ensured compliance in previous roles.
