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For Companies At a Glance
- Tasks: Coordinate team activities, manage meetings, and support engagement initiatives.
- Company: Dynamic financial services firm with a focus on teamwork and innovation.
- Benefits: Competitive salary, generous leave, private medical cover, and career progression opportunities.
- Why this job: Join a supportive team and make a real impact in a thriving environment.
- Qualifications: Experience in administration, strong communication skills, and a proactive attitude.
- Other info: Enjoy a hybrid work model and access to wellness resources.
The predicted salary is between 30000 - 40000 £ per year.
Location: London (Hybrid – 50%)
Contract: Permanent
Hours: 35 Hours
Purpose
To provide professional, efficient and proactive administrative support to the Defined Benefits (DB) team, enabling effective delivery of business objectives. The role focuses on coordination of team administration, events, engagement activity, and governance support, acting as a central point of contact for DB team operational needs. The role supports the smooth running of DB team meetings, events, calendars and people-related administration, working closely with the Executive Assistant to the Managing Director for Defined Benefits and other internal stakeholders.
Key Responsibilities
- Provide administrative support for DB team meetings, including agenda preparation and coordination.
- Maintain accurate and up-to-date team administration records, including team lists, new joiners and leavers.
- Act as a first point of contact for general queries from the DB team, including catering for meetings, booking external venues and supporting off-sites.
- Coordinate training arrangements for the DB team, liaising with internal teams and external providers as required.
- Maintain the DB Corporate Calendar, ensuring key meetings, events and people activities are recorded correctly.
- Own and update team meeting trackers, including presentation slots to GEC / Board / GRCC / ERC spreadsheet, ensuring information is accurate and kept up to date.
- Assist in the planning and delivery of DB team-wide off-sites, including logistics, venues and materials.
- Support wider team engagement activities, helping to improve colleague experience and connection.
- Follow up on suggestions and feedback from the team, tracking actions and supporting progress where required.
- Process and manage expenses for SLT, ensuring compliance with Just policies and timely submission.
- Support Employee of the Quarter administration, including coordination, communication and record keeping.
- Assist with desk management activities for the DB team, supporting effective use of office space.
What We’re Looking For
- Experience in the Financial Services Sector, dealing with any of life insurers, banks and pensions schemes.
- High level of initiative and self-motivation.
- Adopt a confident, flexible, adaptable attitude to managing competing demands.
- Excellent interpersonal and communication skills both oral and written.
- Excellent IT skills including Outlook, Word, Excel, PowerPoint.
- Ability to liaise at all levels with excellent communication skills, in dealing with the most senior of internal and external contacts and exercising diplomacy and discretion at all times.
- Team player with a strong work ethic and ability to build relationships with a range of individuals.
- Experience in an administrative or assistant role, ideally within a corporate or professional services environment.
- Able to provide excellent administrative and organisational support with the ability to plan and prioritise.
- Ability to work on own initiative with a highly flexible attitude, whilst maintaining a high degree of confidentiality.
- Ability to work productively under pressure, whilst maintaining a calm and professional approach.
- Good time management and the ability to work flexibly to meet the needs of the business.
- Strong attention to detail.
Benefits
- A competitive salary, pension scheme and life assurance.
- 25 days annual leave plus an additional day on your birthday.
- Private medical cover and income protection.
- A generous and highly achievable bonus scheme.
- Opportunities to progress your career in-role and within the company.
- Free access to the Headspace app, 24/7 employee assistance helpline and trained physical and mental health first aiders.
- A variety of employee-funded benefits available via our online benefits portal.
- Plus, several additional purchase options available for you and your loved ones.
Team Co-ordinator employer: Just Group plc
Contact Detail:
Just Group plc Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Team Co-ordinator
✨Tip Number 1
Network like a pro! Reach out to people in the financial services sector, especially those who work in roles similar to the Team Co-ordinator. A friendly chat can lead to insider info about job openings and even referrals.
✨Tip Number 2
Prepare for interviews by practising common questions related to administrative support and team coordination. We recommend role-playing with a friend or using online resources to boost your confidence and polish your responses.
✨Tip Number 3
Showcase your organisational skills! During interviews, share specific examples of how you've successfully managed multiple tasks or coordinated events. This will demonstrate your ability to handle the demands of the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Team Co-ordinator
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience in administrative roles, especially within financial services. We want to see how your skills align with the responsibilities of the Team Co-ordinator position.
Show Off Your Communication Skills: Since this role involves liaising with various stakeholders, it’s crucial to demonstrate your excellent interpersonal and communication skills. Use clear and concise language in your application to reflect this.
Highlight Your Organisational Skills: We’re looking for someone who can manage multiple tasks efficiently. In your application, share examples of how you’ve successfully coordinated events or managed calendars in previous roles.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensure you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Just Group plc
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Team Co-ordinator. Familiarise yourself with the key tasks mentioned in the job description, like coordinating meetings and managing team administration records. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Communication Skills
Since this role requires excellent interpersonal skills, prepare examples of how you've effectively communicated in previous positions. Think about times when you had to liaise with different stakeholders or manage competing demands. Practising these scenarios will help you articulate your experience clearly during the interview.
✨Demonstrate Your Organisational Prowess
Be ready to discuss your organisational skills and how you prioritise tasks. You might want to share specific tools or methods you use to keep track of meetings, events, and deadlines. This will reassure the interviewer that you can handle the administrative aspects of the role efficiently.
✨Prepare Questions That Matter
Interviews are a two-way street, so come prepared with thoughtful questions about the DB team and its objectives. Ask about the team's current projects or how they measure success in this role. This shows your enthusiasm and helps you gauge if the company culture aligns with your values.