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For Companies At a Glance
- Tasks: Coordinate and manage bid processes for exciting projects in facilities management.
- Company: Join Juniper, a purpose-led organisation focused on trust and high performance.
- Benefits: Enjoy a competitive salary, flexible working, and generous holiday allowance.
- Why this job: Make a real impact by helping win new business and shaping proposals.
- Qualifications: Strong English and Maths skills; experience in bid management preferred.
- Other info: Dynamic role with opportunities for growth and collaboration across teams.
The predicted salary is between 30000 - 40000 £ per year.
At Juniper, we deliver a diverse range of Facilities Management services including Health & Safety Consultancy, Catering, and Cleaning; primarily within the Education and Public Sectors. Our culture is built on trust, ownership and high performance, where individuals are empowered to shape the experience and have a real impact. For someone who believes in good work, strong relationships and shared values matter and you want your skills to contribute to a purpose-led organisation, Juniper offers the perfect environment to grow and contribute.
The Role
We are seeking an organised and detail focused Bid Coordinator to support and coordinate bid activity across the business. Reporting to the Business Development Manager, this role will work closely with internal teams to manage the bid process end to end, ensuring submissions are well structured, compliant and aligned with our values and standards.
About you
You’re highly organised, detail driven and thrive on managing multiple deadlines at once. You enjoy working collaboratively with different teams and take pride in producing clear, accurate and compelling written submissions. You’re proactive, calm under pressure and motivated by helping win new business.
Duties and responsibilities
Overall Purpose of Job
The Bid Coordinator will be responsible for supporting the bid management process, assisting with proposal development, and ensuring timely submission of bids to potential clients. As Bid Coordinator you will ensure the accuracy, professionalism, and competitiveness of all bid submissions while contributing to the continuous improvement of bid content and processes.
The Bid Coordinator will have touch points right through the business from sales to operations and all central functions in between. It will be your responsibility to deliver compelling and exciting bids to really engage the client.
Principal Accountabilities
- Bid Management: Lead the end-to-end bid process for tenders in catering, cleaning and health & safety.
- Coordinate internal and external stakeholders to gather necessary information for proposals.
- Develop and manage bid timelines to meet submission deadlines.
- Conduct research to gather information on potential client requirements, project scope, and specifications.
- Being familiar with the client bid portal to include timely downloading of client documents, tender amendments and clarifications, and uploading of submissions and clarification questions/responses.
- Supporting mobilisation activities for contracts we win, helping ensure a smooth handover into service.
Proposal Writing & Content Development:
- Create tailored, engaging, and compliant bid documents, including executive summaries and responses to specific tender requirements.
- Maintain and update a library of bid templates, case studies, and technical content for future use.
Collaboration & Coordination:
- Work closely with operational teams to translate service delivery plans into compelling proposals.
- Populate consultant financial models and collaborate with finance to ensure pricing is competitive and accurately reflects operational delivery.
Market Analysis & Continuous Improvement:
- Conduct market research to identify upcoming tender opportunities.
- Gather feedback on unsuccessful bids and implement improvements in future submissions.
- Stay up to date with industry trends, competitor activities, and regulatory changes in the education and FM sectors.
- Maintain CRM systems, libraries and google maps.
Compliance & Quality Assurance:
- Ensure all bids meet legal, technical, and compliance requirements.
- Review and proofread proposals to ensure accuracy, clarity, and consistency.
Experience and qualifications
- Good standard of English and Maths and Professional experience in a relevant field (e.g., Business Development, Facilities Management, or Marketing).
- APMP Certification (preferred but not essential).
- Proven experience in bid management and writing within the facilities management sector.
- Strong knowledge of FM services, industry standards, and competitive landscapes.
- Ability to manage multiple projects effectively in a fast-paced, corporate environment.
Skills and Abilities
- Strong, effective communication for coordinating with subject matter experts, teams, and stakeholders.
- Proven ability to structure and write proposal content, which includes technical, legal, and commercial information.
- Ability to manage document co-ordination to ensure timely submission, often working under pressure and to tight deadlines.
- Ability to align bid strategies with broader business objectives and market trends.
- Committed to delivering high-quality outcomes and achieving key performance indicators (KPIs).
- Capable of leading cross-functional teams, mentoring team members, and managing stakeholder relationships.
Digital Mind-set:
- Embrace and advocate for the use of digital tools (Microsoft 365) to optimise bid preparation and submission processes.
Collaboration:
- Strong interpersonal skills, with the ability to engage and influence both internal and external stakeholders.
Benefits
- Competitive salary – £36,570 per annum
- Local Government Pension Scheme
- 23 days’ holiday, plus 8 bank holidays (increasing with length of service to a maximum of 28 days)
- Flexible working arrangements
- Interest-free season ticket loan
- Employee Benefit Platform
Bid Coordinator in London employer: Juniper Ventures Ltd
Contact Detail:
Juniper Ventures Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Bid Coordinator in London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its values. Tailor your responses to show how your skills align with their mission. Remember, they want to see how you can contribute to their purpose-led organisation!
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to build confidence. Focus on articulating your experiences clearly and how they relate to the Bid Coordinator role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Bid Coordinator in London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Bid Coordinator role. Highlight your experience in bid management and how it aligns with Juniper's values and services. We want to see how you can contribute to our purpose-led organisation!
Showcase Your Skills: Don’t just list your skills; demonstrate them! Use specific examples from your past experiences that showcase your organisational abilities, attention to detail, and collaborative spirit. This will help us see how you thrive under pressure and manage multiple deadlines.
Be Clear and Concise: When writing your application, clarity is key. Make sure your submissions are well-structured and easy to read. We appreciate compelling content that gets straight to the point while still being engaging—just like the bids you'll be working on!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application reaches us quickly and efficiently. Plus, you’ll find all the details you need about the role and our company culture there!
How to prepare for a job interview at Juniper Ventures Ltd
✨Know Your Bid Management Basics
Before the interview, brush up on your bid management knowledge. Understand the end-to-end process and be ready to discuss how you would coordinate bids effectively. Familiarise yourself with common challenges in the facilities management sector and think about how you can address them.
✨Showcase Your Organisational Skills
As a Bid Coordinator, being organised is key. Prepare examples of how you've managed multiple deadlines in the past. Bring along a portfolio of previous bids or proposals you've worked on to demonstrate your attention to detail and ability to produce compelling submissions.
✨Research Juniper Thoroughly
Dive deep into Juniper's services and values. Understand their approach to facilities management, especially in education and public sectors. This will help you tailor your responses and show that you're genuinely interested in contributing to their mission.
✨Prepare for Collaboration Questions
Expect questions about teamwork and collaboration. Think of specific instances where you've worked with different teams to achieve a common goal. Highlight your communication skills and how you’ve successfully engaged stakeholders in the bid process.
