At a Glance
- Tasks: Support HR processes and provide guidance on employee relations in a dynamic environment.
- Company: Join a leading B2B cleaning company with a people-centred approach.
- Benefits: Inclusive workplace, career growth opportunities, and a supportive team culture.
- Other info: Embrace a role where your willingness to learn is highly valued.
- Why this job: Kickstart your HR career while making a real impact in a vibrant company.
- Qualifications: Fluency in Portuguese or Spanish and a passion for HR.
The predicted salary is between 30000 - 40000 £ per year.
Julius Rutherfoord & Co is a leading B2B contract cleaning company based in London, delivering high-quality cleaning services to prestigious commercial clients including Freshfields, the QEII Centre, and Battersea Dogs & Cats Home. We pride ourselves on operational excellence, strong client partnerships, and a people-centred approach to service delivery.
This role plays a key part in delivering a responsive, professional, and compliant HR service across the business. Acting as the first point of contact for HR-related queries, the HR Administrator/Coordinator supports the full employee lifecycle and provides reliable advice on first-stage employee relations matters, while continuously improving HR processes and data oriented solutions.
Key Responsibilities- Register and onboard employees in line with company procedures
- Conduct security vetting, including ID checks, DBS applications, overseas checks, and references
- Prepare employment contracts, variations, and confirmation letters
- Process leavers and ensure accurate updates across HR systems
- Respond to HR queries from employees, managers, clients, and external partners
- Provide guidance to managers on HR best practice and first-stage ER matters
- Attend welfare, investigation, and disciplinary meetings in an advisory capacity, taking formal notes
- Manage sickness administration, medical certification, and liaise with payroll regarding SSP
- Maintain accurate employee records in line with GDPR requirements
- Produce regular HR reports (e.g. DBS, training, absence, turnover, length of service, visas)
- Maintain organisation charts and HR documentation
- Identify opportunities to improve HR processes, efficiency, and data accuracy
- Contribute to wider HR projects and initiatives
- Fluent in Portuguese and/or Spanish (desired)
- Experience working in an HR administrative or HR operations role
- Strong interest in developing a career in Human Resources
- Confident working with sensitive and confidential information
- Organised, detail-oriented, and able to manage competing priorities
- Builds trusted relationships across all levels of the organisation
- Approachable and professional, with sound judgement and integrity
- Clear and confident communicator, both written and verbal
- Proactive, collaborative, and comfortable working independently when required
Our Commitment to Inclusion: Julius Rutherfoord & Co is proud to be an Equal Opportunity Employer. We are committed to creating an inclusive workplace where everyone feels valued, respected, and supported. We welcome applications from all backgrounds and encourage candidates who may not meet every requirement but believe they can add value to apply.
Human Resources Coordinator (Multilingual) in London employer: Julius Rutherfoord & Co
Julius Rutherfoord & Co is an exceptional employer, offering a dynamic work environment in the heart of London where employees are valued and supported. With a strong commitment to professional development, our HR Coordinator role provides opportunities for growth within a people-centred culture that prioritises inclusivity and operational excellence. Join us to be part of a team that not only delivers high-quality services but also fosters meaningful relationships and encourages continuous improvement.
Contact Details:
Julius Rutherfoord & Co Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Human Resources Coordinator (Multilingual) in London
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Julius Rutherfoord & Co!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Julius Rutherfoord & Co.
We think you need these skills to ace Human Resources Coordinator (Multilingual) in London
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Julius Rutherfoord & Co. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Julius Rutherfoord & Co and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Julius Rutherfoord & Co. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Julius Rutherfoord & Co's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Julius Rutherfoord & Co
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Julius Rutherfoord & Co.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Julius Rutherfoord & Co will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Julius Rutherfoord & Co and how you would contribute to adapting HR strategies.
