Human Resources Coordinator

Overview

HR Coordinator – Julius Rutherfoord & Co – London

Julius Rutherfoord & Co is a leading B2B contract cleaning company based in London, delivering high-quality cleaning services to prestigious commercial clients including Freshfields, the QEII Centre, and Battersea Dogs & Cats Home. We pride ourselves on operational excellence, strong client partnerships, and a people-centred approach to service delivery.

Job Purpose

This role plays a key part in delivering a responsive, professional, and compliant HR service across the business. Acting as the first point of contact for HR-related queries, the HR Administrator/Coordinator supports the full employee lifecycle and provides reliable advice on first-stage employee relations matters, while continuously improving HR processes and data oriented solutions.

Key Responsibilities

Employee Lifecycle & Compliance

• Register and onboard employees in line with company procedures
• Conduct security vetting, including ID checks, DBS applications, overseas checks, and references
• Prepare employment contracts, variations, and confirmation letters
• Process leavers and ensure accurate updates across HR systems

HR Advisory & Employee Support

• Respond to HR queries from employees, managers, clients, and external partners
• Provide guidance to managers on HR best practice and first-stage ER matters
• Attend welfare, investigation, and disciplinary meetings in an advisory capacity, taking formal notes
• Manage sickness administration, medical certification, and liaise with payroll regarding SSP

Reporting, Records & Process Improvement

• Maintain accurate employee records in line with GDPR requirements
• Produce regular HR reports (e.g. DBS, training, absence, turnover, length of service, visas)
• Maintain organisation charts and HR documentation
• Identify opportunities to improve HR processes, efficiency, and data accuracy
• Contribute to wider HR projects and initiatives

Skills, Experience & Knowledge

• Experience working in an HR administrative or HR operations role
• Strong interest in developing a career in Human Resources
• Essential knowledge of Spanish and/or Portuguese
• Confident working with sensitive and confidential information

Behavioural Competencies

• Organised, detail-oriented, and able to manage competing priorities
• Builds trusted relationships across all levels of the organisation
• Approachable and professional, with sound judgement and integrity
• Clear and confident communicator, both written and verbal
• Proactive, collaborative, and comfortable working independently when required

The highest value you can bring to our organisation is your willingness to learn and growth.

Our Commitment to Inclusion

Julius Rutherfoord & Co is proud to be an Equal Opportunity Employer. We are committed to creating an inclusive workplace where everyone feels valued, respected, and supported. We welcome applications from all backgrounds and encourage candidates who may not meet every requirement but believe they can add value to apply.