Legal Secretary

Full-Time No home office possible

JRRL are looking for an experienced Legal Secretary to join the Private Client team of an established, Law Firm in Sevenoaks. The team covers a wide variety of services including will drafting, succession planning, tax efficient lifetime giving, disputed Wills, creation administration and termination of Trusts, advice to Trustees and Beneficiaries. The right candidate will be a legal secretary from any side of legal, a professional secretary, not someone looking to become a fee earner.

The role is fully office based to start however, 1 day a week from home could be arranged after probation.

Duties for the Legal Secretary:

To produce and amend documents with speed and accuracy
To format, paginate, number and present documents in company style
To proofread all work, checking for spelling and grammar
To proactively work with the fee earners to ensure relevant documentation is produced to meet clients expectations and deadlines
Manage diaries of allocated fee earners in Microsoft Outlook

Arranging meetings/conferences
Sending and responding to invites
Process expense claims, payment requisition forms, returned advances
To process all forms including new client form, new matter form, money laundering form, training course booking forms etc.
To ensure that all electronic filing and paper-based filing is up to date and maintained at regular intervals
To prepare narratives and bills and keep billing files up to date
To carry out photocopying and scanning as required

Person specification for the Legal Secretary:

Strong administration experience
Excellent communication skills
Positive, enthusiastic and professional approach
Ability to work independently and prioritise work streams
Methodical approach to work and management of fee earners and team projects
Strong attention to detail, high level organisational skills and reliable
Self-motivated with an ability to use own initiative with a desire to learn
50+ wpm typing speed
Solid understanding of key IT packages to include Outlook, Word, PowerPoint and Excel
A team player with a desire to succeed and grow
Good spelling and punctuation

Benefits for the Legal Secretary:

25 days holiday (FTE) plus Bank Holidays
Long Service holiday award 1 extra week every 10 years continuous service
Private Healthcare with BUPA (offered after probation is passed)
Scottish Widows Pension Scheme (5% employer / 5% Employee)
Staff Profit Share and Individual Performance Bonus Scheme
Salary sacrifice (Pensions, Staff Profit Share)
Life Assurance – 4 x salary / Permanent Health Insurance
Paid CSR Day
Enhanced Maternity/Paternity Leave
Subsidised gym membership
Electric car scheme
Agile Working Policy
Dress for your Day Policy

This Legal Secretary role is a full-time permanent role. The lower end of the salary scale would be paid to someone with less experience and the higher end to someone who has a higher level of experience.

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