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- Tasks: Be the heartbeat of the office, managing communication and supporting directors.
- Company: Join a dynamic consultancy in Croydon making a real impact.
- Benefits: Enjoy a full-time role with opportunities for growth and competitive salary.
- Why this job: Make a difference while enhancing your skills in a supportive environment.
- Qualifications: 2 years' admin experience, strong IT skills, and excellent communication required.
- Other info: This is a permanent position with potential for career advancement.
The predicted salary is between 28800 - 42000 £ per year.
Are you a proactive, highly organised professional looking to make a real impact in a busy consultancy environment? Our client in Croydon is seeking a dynamic Executive Administrator to become a vital part of their team. This isn’t just an administrative role — it’s a central position that supports directors, project teams, and the Business Manager to ensure smooth operations and exceptional project delivery. About the Role: As the Executive Administrator, you will be the heartbeat of the office, taking on responsibilities that keep the business running efficiently while safeguarding quality standards. You’ll be the go-to person for both internal and external stakeholders, ensuring communication, coordination, and organisation are seamless. Key Responsibilities: Manage reception duties with professionalism and warmth. Act as the first point of contact for clients and stakeholders, ensuring clear and timely communication. Support the Directors with diary management, meeting coordination, and deadline tracking. Arrange travel, accommodation, and logistics for site visits, preparing Directors thoroughly. Produce accurate correspondence, reports, and specifications. Maintain digital and physical filing systems to a high standard. Manage project drawings and document flows to safeguard critical information. Oversee the weekly workload schedule and ensure team alignment. Track diary sheets and monitor team availability. Support quality assurance, audits, compliance, and CPD training bookings. Assist in creating marketing materials, case studies, CVs, brochures, and website updates. Contribute to enhancing the company’s profile via social media and client communications. Provide support to the Business Manager across various teams. Keep office and resource areas organised for a professional working environment. Key Responsibilities: Act as the first point of contact for clients and stakeholders, ensuring clear and timely communication. Support the Directors with diary management, meeting coordination, and deadline tracking. Arrange travel, accommodation, and logistics for site visits, preparing Directors thoroughly. Produce accurate correspondence, reports, and specifications. Maintain digital and physical filing systems to a high standard. Manage project drawings and document flows to safeguard critical information. Oversee the weekly workload schedule and ensure team alignment. Track diary sheets and monitor team availability. Support quality assurance, audits, compliance, and CPD training bookings. Assist in creating marketing materials, case studies, CVs, brochures, and website updates. Contribute to enhancing the company’s profile via social media and client communications. Provide support to the Business Manager across various teams. Keep office and resource areas organised for a professional working environment. Skills & Experience Needed: Minimum 2 years’ experience in administration, PA, or project support roles. Strong IT skills, especially Microsoft Word and Excel. Exceptional organisational and multitasking abilities. Professional communication skills, both written and verbal. High attention to detail and strong document production skills. A-Level in English preferred. Why Join This Client? As an Executive Administrator, you will be a trusted partner to senior leadership and a key link across teams, clients, and management. Your role will directly influence the efficiency and reputation of the company offering you a rewarding opportunity to grow and shine in a position of real responsibility. Ready to make a difference? Apply now to become an essential part of this forward-thinking consultancy in Croydon! This role is a full-time, permanent position. The salary range reflects the candidate\’s level of experience. The lower end of the band is suited for individuals who may require additional training to meet the role\’s requirements, while the higher end is for candidates who possess the exact skills and experience outlined above
Executive Administrator employer: Julie Rose Recruitment
Contact Detail:
Julie Rose Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Administrator
✨Tip Number 1
Familiarise yourself with the company’s operations and recent projects. Understanding their consultancy work will help you speak confidently about how you can contribute to their success during any interviews.
✨Tip Number 2
Network with current or former employees on platforms like LinkedIn. They can provide insights into the company culture and expectations, which can be invaluable when preparing for your interview.
✨Tip Number 3
Brush up on your IT skills, particularly in Microsoft Word and Excel. Being able to demonstrate proficiency in these tools during practical assessments or discussions can set you apart from other candidates.
✨Tip Number 4
Prepare examples of your organisational and multitasking abilities. Think of specific situations where you successfully managed multiple tasks or projects, as these will showcase your suitability for the Executive Administrator role.
We think you need these skills to ace Executive Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administration, PA, or project support roles. Emphasise your organisational skills and any specific software proficiencies, particularly with Microsoft Word and Excel.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive nature and ability to manage multiple tasks. Mention how your previous experiences align with the responsibilities of the Executive Administrator role, such as diary management and communication with stakeholders.
Highlight Key Skills: In your application, clearly outline your professional communication skills, attention to detail, and document production abilities. Use specific examples from your past work to demonstrate these skills effectively.
Proofread Your Application: Before submitting, thoroughly proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Executive Administrator position.
How to prepare for a job interview at Julie Rose Recruitment
✨Showcase Your Organisational Skills
As an Executive Administrator, your ability to stay organised is crucial. Be prepared to discuss specific examples of how you've managed multiple tasks or projects simultaneously in previous roles. Highlight any tools or methods you use to keep everything on track.
✨Demonstrate Professional Communication
Since you'll be the first point of contact for clients and stakeholders, it's essential to exhibit strong communication skills. Practice articulating your thoughts clearly and confidently, both verbally and in writing. Consider preparing a brief introduction about yourself that reflects your professionalism.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle challenging situations. Think of scenarios where you've had to manage tight deadlines or resolve conflicts, and be ready to explain your thought process and the outcomes.
✨Research the Company and Its Culture
Understanding the consultancy's values and work environment can give you an edge. Familiarise yourself with their recent projects, social media presence, and overall mission. This knowledge will help you tailor your responses and show genuine interest in becoming part of their team.
