At a Glance
- Tasks: Coordinate luxury events, ensuring seamless client experiences from start to finish.
- Company: Join a prestigious events team at a historic luxury venue.
- Benefits: Full training provided, competitive salary, and a chance to work in a beautiful setting.
- Other info: Flexible hours with opportunities for growth in a dynamic team.
- Why this job: Be part of creating unforgettable moments for clients in a high-end environment.
- Qualifications: Passion for luxury service, strong communication, and excellent organisational skills.
JRRL are seeking a full-time Events Coordinator to play a key role in delivering exceptional client experiences with their prestigious client. Specialising in luxury weddings, corporate, private events, and film/TV productions, we are looking for a commercially minded, confident events professional to manage both new business development and their existing client base. The role involves managing bookings and ensuring a seamless, high-touch client journey from initial contact through to event delivery. This role requires excellent communication, strong organisation, discretion, and attention to detail, reflecting the prestige of a luxury heritage venue.
Key Duties Responsibilities for the Events Coordinator:
- Provide high-touch account management from booking through to event day via CRM and direct communication
- Maintain accurate and up-to-date CRM records at all times
- Support diary management for Senior Wedding Specialists, ensuring accuracy and avoiding conflicts
- Liaise with clients, suppliers, and internal teams to ensure clear communication and smooth planning
- Maintain expert knowledge of all venue spaces
- Manage supplier administration including contracts, documentation, certificates, and payments
- Supervise/support event delivery, ensuring venue standards, licensing, and health safety compliance
- Oversee venue preparation and ensure all event details are approved prior to event day
- Supervise external event staff including coordinators, caterers, decorators, etc.
- Resolve on-the-day client issues calmly and efficiently to ensure flawless delivery
- Support post-event processes including feedback, reporting, and administrative completion
- Analyse event performance and contribute improvement ideas
- Support marketing activity including social media, content creation, blogs, email campaigns, and competitor research
- Provide general administrative and operational support to the wider team
Key Skills Personal Attributes for the Events Coordinator:
- Passion for luxury customer service and creating exceptional client experiences
- Warm, polished, confident communicator who builds strong client relationships
- Exceptional attention to detail and accuracy across all tasks
- Highly organised, able to manage multiple priorities in a fast-paced environment
- Emotionally intelligent, discreet, and able to handle sensitive situations with tact
- Calm under pressure with a professional and composed approach
- Excellent written communication with strong grammar and tone
- Confident verbal communicator with a refined, professional manner
- Strong time management and prioritisation skills
- Proactive, self-motivated, and solution-focused
- Collaborative team player within a high-performing environment
- Reliable, punctual, and accountable
- Flexible to work weekends, peak seasons, and event days
- Confident with Microsoft Office; HubSpot CRM or similar experience advantageous
- Passion for weddings, hospitality, and heritage venues
This is a full-time role offering a unique opportunity to be part of a high-end, luxury events team at a historic venue. If you are passionate about delivering exceptional client experiences in a beautiful setting, we would love to hear from you.
Events Coordinator employer: Julie Rose Recruitment
At JRRL, we pride ourselves on being an exceptional employer, offering a vibrant work culture that values luxury customer service and employee growth. Our team thrives in a supportive environment where creativity and collaboration are encouraged, providing ample opportunities for professional development within the prestigious setting of a historic venue. Join us to be part of a dedicated team that delivers unforgettable experiences while enjoying the benefits of working in a dynamic and rewarding industry.
StudySmarter Expert Advice🤫
We think this is how you could land Events Coordinator
✨Tip Number 1
Network like a pro! Attend industry events, connect with fellow professionals on LinkedIn, and don’t be shy about reaching out to people in the luxury events space. Building relationships can open doors that job applications alone can't.
✨Tip Number 2
Showcase your personality! When you get the chance for an interview or informal chat, let your passion for luxury customer service shine through. Be warm, confident, and ready to share your ideas on creating exceptional client experiences.
✨Tip Number 3
Be proactive! If you see an event company you admire, reach out directly. Express your interest in their work and how you could contribute. Sometimes, the best opportunities come from a simple message expressing your enthusiasm.
✨Tip Number 4
Don’t forget to apply through our website! We love seeing candidates who are genuinely interested in joining our team. Tailor your approach to reflect the high standards of our luxury events, and show us why you’d be a perfect fit!
We think you need these skills to ace Events Coordinator
Some tips for your application 🫡
Show Your Passion:Let us see your enthusiasm for luxury events and customer service right from the start. Share experiences that highlight your love for creating exceptional client journeys, especially in weddings or high-end events.
Tailor Your CV:Make sure your CV reflects the skills and experiences that match our job description. Highlight your organisational skills, attention to detail, and any relevant experience with CRM systems to catch our eye.
Craft a Compelling Cover Letter:Use your cover letter to tell us why you’re the perfect fit for the Events Coordinator role. Be confident and articulate your understanding of the luxury market and how you can contribute to our team.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important details about the role!
How to prepare for a job interview at Julie Rose Recruitment
✨Know Your Venue Inside Out
Before the interview, make sure you research the venue thoroughly. Understand its history, unique features, and the types of events it hosts. This knowledge will not only impress your interviewers but also show your genuine interest in the role.
✨Showcase Your Communication Skills
As an Events Coordinator, communication is key. Prepare examples of how you've effectively communicated with clients and suppliers in the past. Be ready to demonstrate your polished verbal and written communication skills during the interview.
✨Demonstrate Your Organisational Prowess
Bring along a portfolio or examples of past events you've coordinated. Highlight your attention to detail and how you managed multiple priorities. Discuss specific tools or methods you use to stay organised, especially in high-pressure situations.
✨Be Ready for Problem-Solving Scenarios
Expect questions about how you would handle on-the-day issues. Prepare scenarios where you've resolved conflicts or challenges calmly and efficiently. This will showcase your ability to think on your feet and maintain a professional demeanor under pressure.
