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- Tasks: Support the Procurement team with admin tasks, calls, and document management.
- Company: Join JRRL, a dynamic company focused on procurement solutions in Orpington.
- Benefits: Enjoy a full-time, permanent role with a competitive salary based on experience.
- Why this job: Gain valuable experience in administration while working in a supportive team environment.
- Qualifications: Previous admin and customer service experience required; proficiency in Microsoft Suite is a plus.
- Other info: Ideal for detail-oriented individuals looking to grow their skills in a professional setting.
JRRL have an exciting opportunity for an Administrator for our client based in Orpington. This role will support the Procurement team with all aspects of the procurement process. Duties for the Administrator: Administrative support – typing correspondence, reports, minutes. Answering filtered calls, photocopying/printing, updating spreadsheets. Diary and inbox management – ensuring Outlook calendars are up to date, administering multiple email accounts including procurement and resident inboxes. Quality assurance – amending and formatting documents whilst undertaking quality checks to ensure that all documentation are consistent, up to date and complies with practice administrative standards and style guide. Supporting the team with the preparation of tenders and answering tender clarifications and compliance checks on tender document submissions form contractors. Printing and collating Contracts for issue to Contractors and Clients. Researching potential procurement clients. Responding to requests from applicants for documentation, additional information, feedback, etc. Person Specification for the Administrator: Previous administration and customer service experience. High attention to detail. Proficient with Microsoft Suite – Intermediate Excel an advantage Analytical Excellent communicator. Hours: 9am to 5:30pm The Administrator is a full time, permanent position. The salary range reflects the candidate's level of experience. The lower end of the band is suited for individuals who may require additional training to meet the role's requirements, while the higher end is for candidates who possess the exact skills and experience outlined above
Administrator employer: Julie Rose Recruitment
Contact Detail:
Julie Rose Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator
✨Tip Number 1
Familiarize yourself with the procurement process and terminology. Understanding the basics of procurement will help you communicate effectively with the team and demonstrate your interest in the role.
✨Tip Number 2
Brush up on your Microsoft Suite skills, especially Excel. Being proficient in these tools is crucial for managing spreadsheets and data efficiently, which is a key part of the job.
✨Tip Number 3
Practice your communication skills. As an Administrator, you'll need to interact with various stakeholders, so being able to convey information clearly and professionally is essential.
✨Tip Number 4
Showcase your attention to detail. In your interactions or during any preliminary tasks, highlight how you ensure accuracy and consistency in your work, as this is a critical aspect of the role.
We think you need these skills to ace Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your previous administration and customer service experience. Emphasize your proficiency with the Microsoft Suite, especially Excel, and showcase any relevant skills that align with the job description.
Craft a Strong Cover Letter: Write a cover letter that clearly outlines your interest in the Administrator position. Mention specific duties from the job description, such as your experience with diary management and quality assurance, to demonstrate your fit for the role.
Highlight Attention to Detail: In your application, provide examples of how you have demonstrated high attention to detail in previous roles. This could include experiences where you ensured documentation was consistent and up to date.
Prepare for Potential Questions: Think about potential interview questions related to procurement processes and administrative tasks. Be ready to discuss how you would handle specific scenarios mentioned in the job description, such as managing multiple email accounts or preparing tenders.
How to prepare for a job interview at Julie Rose Recruitment
✨Showcase Your Administrative Skills
Be prepared to discuss your previous administrative experience in detail. Highlight specific tasks you've handled, such as managing calendars, typing reports, or handling correspondence. This will demonstrate your capability to support the Procurement team effectively.
✨Demonstrate Attention to Detail
Since the role requires a high attention to detail, be ready to provide examples of how you've ensured accuracy in your past work. Discuss any quality assurance processes you’ve implemented or followed to maintain high standards in documentation.
✨Familiarize Yourself with Microsoft Suite
Make sure you are comfortable using Microsoft Office, especially Excel. If you have experience with advanced features, such as formulas or pivot tables, mention these during the interview. This will show that you can handle the technical aspects of the job.
✨Prepare for Communication Scenarios
As an Administrator, effective communication is key. Think of examples where you successfully communicated with team members or clients, especially in challenging situations. This will illustrate your strong communication skills and ability to work collaboratively.
