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- Tasks: Support the Director with reports, correspondence, and scheduling in a dynamic environment.
- Company: Join Quintons, a leading firm of independent Chartered Surveyors with a strong reputation.
- Benefits: Earn up to £30,000, enjoy 20 days holiday, and free on-site parking.
- Why this job: Be part of a supportive team where your contributions truly matter.
- Qualifications: Experience in secretarial work, audio typing, and proficiency in Microsoft Office.
- Other info: Flexible working options available; perfect for balancing studies or personal commitments.
The predicted salary is between 24000 - 36000 £ per year.
Quintons are a leading firm of independent Chartered Surveyors specialising in commercial property within West Berkshire, and a national portfolio of clients. They employ RICS registered valuers and provide advice on sales, lettings, valuation, rent reviews, lease renewals (landlord and tenant) of offices, shops, industrial/warehouse units and sites, commercial development land and residential land.
We have an exciting opportunity for a Personal Assistant, working either 30 or 35 hours a week depending on your requirements. We are open to discussing flexible working options, but ideally, 4 or 5 days per week would be preferred. Supporting the Director, you’ll be pivotal in ensuring the timely production of valuation reports, audio typing and proof-reading documents and scheduling meetings.
Key Responsibilities:- Producing Red Book valuation reports and Opinion on Marketing Reports involving audio typing, proof reading and assisting with the assembly of the documents
- Audio typing and preparation of day-to-day email correspondence for the Director
- Raising appropriate valuation invoices for clients and Banks and logging all information onto Excel
- Raising monthly and quarterly invoices for personal properties and supporting the Director in the management of the properties
- Maintaining an Excel tracker containing yearly valuations, fees, etc.
- Maintaining and implementing an effective and organised filing system and records
- Completing regular compliance and service information for Banks
- Answering external phone enquiries and directing as necessary
You will be an experienced secretary/audio typist with a high level of attention to detail, proof reading and proficient Microsoft Office skills, particularly Word and Excel. Your friendly and adaptable interpersonal style will be vital in building relationships with clients and colleagues.
Why Join Us?- Be part of a respected surveying firm with a strong reputation
- Work in a supportive team environment where your contribution is valued
- Competitive salary and benefits package
- Competitive salary – up to £30,000pa
- 20 days holiday plus statutory bank holidays and discretionary days over Christmas
- Free on-site parking (town centre location)
Personal Assistant (Full-time or Part-time) employer: JTR Limited
Contact Detail:
JTR Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant (Full-time or Part-time)
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for a Personal Assistant role, and who knows? They might just have the perfect opportunity waiting for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand what Quintons is all about, especially their focus on commercial property. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice your audio typing skills! Since this role involves a lot of document preparation, being quick and accurate will set you apart. Try using online tools or apps to sharpen those skills before your interview.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're serious about joining our awesome team at Quintons.
We think you need these skills to ace Personal Assistant (Full-time or Part-time)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Personal Assistant role. Highlight your experience with audio typing, document proof-reading, and any relevant Microsoft Office skills. We want to see how you can support our Director effectively!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your attention to detail and interpersonal skills, as these are key for building relationships with clients and colleagues.
Showcase Your Organisation Skills: As a Personal Assistant, organisation is key! In your application, give examples of how you've maintained filing systems or managed schedules in the past. This will show us that you can keep everything running smoothly.
Apply Through Our Website: We encourage you to apply through our website for a seamless application process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at JTR Limited
✨Know Your Stuff
Before the interview, make sure you understand the role of a Personal Assistant in a surveying firm. Familiarise yourself with the key responsibilities like audio typing, proof-reading, and managing invoices. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Skills
Highlight your proficiency in Microsoft Office, especially Word and Excel. Prepare examples of how you've used these skills in previous roles, particularly in producing reports or managing data. This will demonstrate your capability to handle the tasks outlined in the job description.
✨Be Personable
Since building relationships is crucial for this role, practice your interpersonal skills. Be friendly and adaptable during the interview. Think about how you can convey your ability to connect with clients and colleagues, as this will be key to succeeding in the position.
✨Prepare Questions
Have a few thoughtful questions ready to ask at the end of the interview. This could be about the team dynamics, the company culture, or specific challenges the Director faces. It shows your enthusiasm for the role and helps you assess if the company is the right fit for you.