HR Coordinator (4 days a week)

Founded in 1866, Harlequins is one of the most iconic rugby clubs globally. Recognised around the world, we are proud to be a founding member of the RFU, boasting more Presidents than any other club, as well as a healthy dose of current and legendary Men’s and Women’s international players. As leaders of the game, we are ambitious to build on our success. To do this we move at tempo, we are unconventional in our thinking and approach, and we recognise the value that each role in the team plays in delivering success.

We are looking for a professional and highly detailed administrator to proactively support our HR team. In this pivotal role, you’ll handle a diverse range of responsibilities, including:

• Acting as the first point of contact for HR queries
• Coordinating employee lifecycle administration
• Managing payroll and benefits
• Providing senior-level PA support to the CEO

If you’re ready for a role that keeps you engaged and challenged, we’d love to hear from you! As a key member of a small, agile team, you will report to the People Director and work flexible hours seven hours per day, four days a week with the option to work from home one day a week. This role offers the opportunity to support all areas of HR, streamline processes, and take ownership for the HR administration in a fast-paced, dynamic business.

Key Responsibilities:

• Coordinating and processing the monthly payroll with the 3rd party payroll provider including the payroll processing of casual staff members, ensuring full compliance.
• Coordinating and managing the recruitment administration across the business, being the first point of contact for direct applicants and external recruitment agencies.
• Managing the onboarding process for all new starters, from issuing offer letters and contracts to onboarding documents and probationary check-ins.
• Managing the administration of the full employee lifecycle, including contract changes, employee lifestyle changes and the offboarding process.
• Coordinating the Induction Programme.
• Completing the pension reporting and uploading, including workforce assessments, and updating personal details to the workplace pension scheme.
• Assisting the People Director and HRBP in annual pay review, aiding in processing salary change documentation as required and making necessary payroll changes.
• Coordinating welfare initiatives and completing necessary documentation to facilitate this.
• Assisting with ER where needed, supporting the HRBP with note taking and potentially leading on investigations.
• Ownership of minimum standards compliance with necessary teams, facilitating DBS processing and right-to-work checks.
• Processing general administration for the HR Team, including reference requests, managing the HR mailbox, updating personnel files and coordinating all work experience and university placement programmes.
• Providing support for senior management with administration tasks as needed (to include note taking at board meetings).

Skills, Experience and Qualifications needed:

• Numerate, with ideally, 12 months of payroll processing experience.
• Ability to process and administer HR contracts/legal documents.
• Knowledge of employment law.
• Outstanding attention to detail.
• Curious and happy to ask questions and challenge.
• Understands the importance of getting the basics right and takes pride in producing high quality work.
• An energetic 'can do' attitude.
• Organised, efficient, flexible, and able to manage multiple priorities without sacrificing attention to detail.
• Happy to 'muck in' to deliver what is needed, understanding its contribution to the bigger picture.
• Previous experience of working in HR would be advantageous.

If you are looking for an opportunity to work with a dynamic, fun team dedicated to driving organisational success, we would like to hear from you.

In return, we offer the following benefits:

• Competitive Salary Package - GBP21,000 for 28 hours per week (FTE GBP26,250).
• Medical Cash plan.
• Pension Contribution 5%.
• Life Assurance.
• Onsite Parking.
• Cycle to Work Scheme.