Business & Finance Administrator

ABOUT US

Cobal provides a range of design, production, and installation services, including signage, wayfinding, placemaking, brand implementation, and project delivery. Our offices and workshop are based in Newbury, from where we serve a client base across the UK and EMEA which includes blue chip companies, global brands, and collaborations with leading architectural practices.

THE ROLE

We are seeking an ambitious Business and Finance Administrator who would like to study their AAT and join a small, growing business. Reporting to the Commercial Director, you will be responsible for performing daily transactional accounting and general business administration for the commercial function.

Key Responsibilities:

• Act as the first point of contact for all finance and business-related queries, ensuring efficient and professional support.
• Perform day-to-day transactional accounting using SAGE Line 50 and assist with transitioning to new finance system as needed.
• Manage Sales Ledger processes including application invoicing and credit control to optimise cash flow and working capital.
• Contribute to the preparation and accuracy of weekly cashflow reporting.
• Manage the Purchase Ledger, including invoice matching, reconciliation, and supplier statement reviews.
• Source and order approved overhead supplies, ensuring cost-effectiveness and value for money.
• Complete detailed reconciliations for bank accounts (GBP & EUR), credit cards, petty cash, ledgers, and nominal accounts.
• Support month-end close activities reporting prepayments, accruals, depreciation, and adjustments.
• Review and prepare VAT return reports ahead of submission deadlines.
• Set up and maintain accounts for new clients and suppliers with accuracy.
• Process authorised staff expenses in a timely and compliant manner.
• Provide administrative and operational support to the Commercial Team.
• Coordinating H&S training via the internal platform and monitoring completion rates.
• Updating and tracking facilities review schedules, notifying stakeholders as needed.

SKILLS AND EXPERIENCE

• Proficient in Microsoft skills, particularly Microsoft Excel.
• Minimum of 1 years’ proven finance experience with a good understanding of accounts payable/receivable principles.
• A keen eye for accuracy and detail and desire to probe further into data.
• Methodical, organised and process-orientated with strong time management skills.
• Goal-orientated, and a willingness to challenge existing business practices to deliver exceptional service to internal and external stakeholders.
• ‘Can do’ attitude; proactive and willing to take ownership of tasks and projects.

In return, we offer a competitive salary and benefits package:

• 24 days annual leave plus public holidays.
• AAT study package.
• Finish at 4pm on a Friday.
• Pension Contribution 5% employee contribution and 3% employer contribution.
• Personal Accident Cover 1 x Annual Salary.
• Free Specsavers eye test vouchers.
• Cycle to work scheme.
• Free Parking.
• Development & training opportunities.

This role offers excellent growth potential, so if you’re ready for a varied and diverse role where you can use your finance and administrative skills, join us at Cobal – and be part of something extraordinary.