At a Glance
- Tasks: Support daily operations and maintain accurate records in a dynamic team environment.
- Company: Join JTC AIFM Solutions, a leader in regulated operations with a focus on inclusion.
- Benefits: Gain valuable experience in a professional setting with opportunities for growth.
- Other info: Embrace a culture of diversity and wellbeing while developing your career.
- Why this job: Make an impact by contributing to efficient business processes and client services.
- Qualifications: Good educational background and organisational skills; previous experience is a plus.
The predicted salary is between 30000 - 40000 € per year.
The role holder will provide operational support across the JTC GAS UK LLP host AR / AIFM business in London, working under the supervision of the Operations Senior Manager and supporting the wider team across a range of business, control and process activities as required. The role will involve supporting day-to-day operational processes, maintaining accurate records and controls, coordinating internal and external requests, and contributing to the efficient running of the host AR / AIFM platform. The successful candidate will build an understanding of regulated operations, governance and compliance requirements, and will be expected to apply company policies, procedures and risk awareness in all aspects of their work.
Main responsibilities and duties
- Provide day-to-day operational support across the JTC GAS UK LLP host AR / AIFM business.
- Assist with the maintenance of accurate records, files, registers and internal systems in a timely manner.
- Support onboarding, periodic review and offboarding activities for clients, counterparties or other business relationships in accordance with internal procedures.
- Assist with preparing, collating and tracking documentation, approvals and information requests across operational processes.
- Support the team with monitoring shared mailboxes, responding to routine queries and escalating matters where appropriate.
- Coordinate meetings, action logs and follow-ups, and support the team in the effective execution of operational activities as required.
- Assist with management information, reporting, reconciliations and other operational tasks as requested by management.
- Provide support on internal projects, process improvements and ad hoc business initiatives.
- Work collaboratively with colleagues across the business and provide assistance to senior team members in the delivery of their roles.
- Ensure tasks are completed in line with applicable risk, compliance, AML/KYC and regulatory requirements, as well as JTC policies and procedures.
- Maintain a professional, organised and client‑focused approach to all work.
- Undertake any other duties as may reasonably be required by management.
Essential requirements
- Good educational attainment.
- Previous experience in an operations, client services, fund services, financial services or other regulated business environment is desirable.
- Good organisational and planning skills.
- Strong attention to detail and ability to maintain accurate records.
- Good written and verbal communication skills.
- A developing understanding of operational processes and controls within a regulated business environment, or the ability to build this quickly.
- Ability to manage priorities, work with minimal supervision on routine matters, and deliver tasks to deadline.
- Comfortable working collaboratively as part of a team and supporting a range of business activities.
- Commitment to high standards of professionalism, confidentiality and compliance.
JTC is committed to fostering a healthy, inclusive organisation where all individuals feel welcome and able to participate fully in the workplace. We value different perspectives, backgrounds and lived experiences and support employee wellbeing so that people feel equipped to thrive.
Administrator employer: JTC Group
JTC AIFM Solutions UK is an exceptional employer that prioritises employee wellbeing and inclusivity, creating a welcoming environment for all staff. Located in the vibrant city of London, we offer a collaborative work culture where employees can thrive through professional development opportunities and meaningful engagement in operational processes. Join us to be part of a team that values your contributions and supports your growth in a regulated business environment.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their operations and compliance requirements so you can speak confidently about how you can contribute to their team.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to operational support and client services. This will help you articulate your experience and skills effectively during the interview.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our team.
We think you need these skills to ace Administrator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Administrator role. Highlight any relevant experience in operations or client services, and don’t forget to showcase your organisational skills and attention to detail!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the role and how your background aligns with our needs at JTC. Keep it professional but let your personality show through.
Showcase Your Communication Skills:Since good written and verbal communication is key for this role, make sure your application reflects that. Use clear, concise language and check for any typos or errors before hitting send!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the info you need about the role there!
How to prepare for a job interview at JTC Group
✨Know Your Operations
Familiarise yourself with the operational processes and controls relevant to the role. Brush up on your understanding of governance and compliance requirements, as this will show that you’re serious about the position and ready to contribute from day one.
✨Showcase Your Organisational Skills
Be prepared to discuss how you manage your time and priorities. Think of specific examples where you've maintained accurate records or coordinated tasks effectively. This will demonstrate your ability to handle the day-to-day operational support required in the role.
✨Communicate Clearly
Practice articulating your thoughts clearly and concisely. Good written and verbal communication skills are essential for this role, so consider preparing a few key points about your experience that you can share during the interview.
✨Emphasise Team Collaboration
Highlight your experience working collaboratively within a team. Share examples of how you’ve supported colleagues or contributed to group projects, as this will align with the company’s focus on teamwork and effective execution of operational activities.
