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- Tasks: Manage office admin, process invoices, and support the UK Country Manager.
- Company: Join a global firm with a friendly Loughborough site.
- Benefits: Flexible hours to fit your schedule and a supportive work environment.
- Why this job: Great opportunity to develop skills in a dynamic team while making an impact.
- Qualifications: Strong organisational and IT skills; familiarity with ERP systems is a plus.
- Other info: Part-time, permanent role with potential for growth.
My client is part of a worldwide firm, with a small site based in Loughborough. They are currently looking to recruit an Office Manager to join them, on a part time, permanent basis.
Hours: between 09.00 - 17.00, to suit the candidate.
Main Duties:
- Leading the administrative setup of the office.
- Process and reconcile bank statements and investigate discrepancies as required.
- Accurately processing and maintaining all necessary records, including Sales Ledger and Purchase Ledger invoices.
- Proceed dunning process if necessary.
- Preparing monthly figures to HQ in Germany.
- Managing inbound calls and correspondence.
- Organising documentation, office functions, and staff records.
- Assist in implementing office and warehouse procedures and policies.
- Reporting directly to the UK Country Manager and the HQ.
- Support and communication to external accounting and HR advisor.
Requirements:
- Strong organisational, communication, and IT skills (especially with Microsoft Office).
- Familiarity with ERP systems, knowledge of SAGE is an advantage.
- Hands-on mentality and self-motivated with the ability to work on own initiative.
- Excellent telephone manner with excellent communication skills.
- Ability to prioritise to work as part of a small team.
Part Time Office Manager employer: JT Recruit
Contact Detail:
JT Recruit Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part Time Office Manager
✨Tip Number 1
Familiarise yourself with the specific ERP systems mentioned in the job description, especially SAGE. If you have experience with similar software, be ready to discuss how those skills can transfer to this role.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've successfully managed office functions or administrative tasks in previous roles. This will show that you can handle the responsibilities of the Office Manager position.
✨Tip Number 3
Practice your communication skills, particularly over the phone. Since the role requires excellent telephone manners, consider role-playing common scenarios you might encounter in the position.
✨Tip Number 4
Research the company and its culture to understand what they value in an employee. Tailor your approach to demonstrate how your self-motivation and hands-on mentality align with their expectations.
We think you need these skills to ace Part Time Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that match the job description. Emphasise your organisational, communication, and IT skills, particularly with Microsoft Office and any familiarity with ERP systems.
Craft a Compelling Cover Letter: Write a cover letter that showcases your hands-on mentality and self-motivation. Mention specific examples of how you've successfully managed office functions or reconciled financial records in previous roles.
Highlight Relevant Experience: In your application, focus on your experience with administrative tasks, managing correspondence, and preparing reports. Use bullet points to make it easy for the hiring manager to see your qualifications at a glance.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Office Manager role.
How to prepare for a job interview at JT Recruit
✨Showcase Your Organisational Skills
As an Office Manager, strong organisational skills are crucial. Be prepared to discuss specific examples of how you've successfully managed multiple tasks or projects in the past, highlighting your ability to prioritise effectively.
✨Demonstrate IT Proficiency
Familiarity with Microsoft Office and ERP systems is essential for this role. Brush up on your skills and be ready to discuss your experience with these tools, especially SAGE, as it could give you an edge over other candidates.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities, such as how you would handle discrepancies in bank statements or manage office procedures. Think through potential scenarios and how you would approach them.
✨Exhibit a Hands-On Attitude
The job requires a self-motivated individual who can work independently. During the interview, convey your hands-on mentality by sharing instances where you've taken initiative to improve processes or resolve issues without being prompted.
