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- Tasks: Provide high-level support to the Director and manage a complex diary and communications.
- Company: Join a public sector client making a difference in community services.
- Benefits: Competitive salary, office-based work with occasional remote flexibility.
- Why this job: Be a key player in a large department with a £350m budget and impactful projects.
- Qualifications: Experience supporting senior executives and strong organisational skills required.
- Other info: Opportunity for career growth in a dynamic public sector environment.
The predicted salary is between 30000 - 40000 £ per year.
Our public sector client are looking for a PA (Committee Support and PA to Director) to join them. Location – Glenfield.
Job Purpose
Provide proactive, high-level executive support to the Director, managing their diary, communications, and priorities. Act as a key coordination point across a large, complex department with a £350m budget covering adult social care, community services, adult learning, cultural services, and the records office.
Key Responsibilities
- Diary & Inbox Management: Proactively manage a complex diary and high-volume inbox, ensuring priorities are met and actions progressed.
- Gatekeeping & Coordination: Act as first point of contact, redirecting issues appropriately and coordinating with senior managers and their PAs.
- Stakeholder Liaison: Arrange meetings and liaise with internal leaders, external partners, providers, and elected councillors (including lead members).
- Complaints & Case Tracking: Monitor complaints, queries, and escalations, ensuring timely follow-up and resolution while maintaining oversight of key risks and pressures.
- Line Management: Manage two PAs supporting Assistant Directors, ensuring consistency, performance, and effective workload distribution.
- Governance Support: Prepare and coordinate committee reports in line with formal approval processes (subject to potential future change).
- Confidentiality & Compliance: Handle sensitive information appropriately and comply with GDPR and organisational standards.
Working Arrangements
Primarily office-based, with limited flexibility for occasional remote working.
Person Specification
Essential
- Experience supporting senior executives in complex organisations
- Strong diary and email management skills
- Excellent communication and stakeholder management
- Ability to handle confidential information with discretion
- Strong organisational skills and ability to manage competing priorities
- Experience of line management or team coordination
Desirable
- Experience in local government, health, or public sector
- Knowledge of governance/committee processes
- Experience handling complaints or casework
Key Competencies
Proactive, organised, resilient, detail-oriented, with strong judgement, leadership, and coordination skills.
PA (Committee Support and PA to Director) in Glenfield employer: JT Recruit
Contact Detail:
JT Recruit Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA (Committee Support and PA to Director) in Glenfield
✨Tip Number 1
Network like a pro! Reach out to your connections in the public sector and let them know you're on the hunt for a PA role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the organisation and its key players. Understand their priorities and challenges, especially in adult social care and community services. This will help you tailor your responses and show that you're genuinely interested in supporting the Director.
✨Tip Number 3
Practice your communication skills! As a PA, you'll need to liaise with various stakeholders. Role-play common scenarios with a friend to boost your confidence and ensure you can handle any situation that comes your way.
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to find and apply for roles that match your skills. Plus, it shows you're serious about joining our team and ready to take on the challenge of supporting a Director in a complex environment.
We think you need these skills to ace PA (Committee Support and PA to Director) in Glenfield
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience in supporting senior executives. Use specific examples that showcase your diary management and communication skills, as these are key for the PA role.
Showcase Your Organisational Skills: In your application, emphasise your ability to juggle multiple priorities and manage a high-volume inbox. We want to see how you’ve successfully coordinated tasks in previous roles, especially in complex environments.
Highlight Confidentiality Experience: Since handling sensitive information is crucial, share instances where you've managed confidential data or situations. This will demonstrate your discretion and compliance with standards like GDPR.
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for this exciting opportunity!
How to prepare for a job interview at JT Recruit
✨Master the Diary Management
Since diary and inbox management is a key part of the role, be prepared to discuss your strategies for handling complex schedules. Think about specific tools or methods you use to prioritise tasks and manage time effectively.
✨Showcase Your Communication Skills
This position requires excellent communication with various stakeholders. Prepare examples of how you've successfully liaised with different parties in the past, especially in high-pressure situations. Be ready to demonstrate your ability to convey information clearly and professionally.
✨Demonstrate Your Organisational Prowess
With competing priorities and a large budget to manage, organisation is crucial. Bring along examples of how you've managed multiple projects or tasks simultaneously. Highlight any systems or processes you've implemented to keep everything on track.
✨Understand Governance Processes
Familiarise yourself with governance and committee processes, as this role involves preparing reports and ensuring compliance. Brush up on relevant terminology and be ready to discuss any experience you have in this area, even if it's from previous roles or projects.