My client is looking for a Licensing Assistant (strong administrator).
The role will involve the following;
- Support the critical path across all stages of licensing development, from initial concept approvals to final production approvals.
- Maintain and communicate up-to-date information on existing licenses, including new product categories, expiration dates, and brand calendar changes.
- Ensure accurate documentation and tracking of all licensed items and related data within internal systems.
Key Responsibilities
- Develop a knowledge and understanding of current licensor requirements, including, but not limited to, approval process procedures, key contact personnel, legal compliance.
- Accountable for day-to-day management of allocated license brands/accounts.
- Facilitate approval of concept designs, and ensuring concept files are relevant to the brand and include the correct information.
- Providing the contractual sample quantity for all licensing brands at both pre-production and production stages, making sure to send feedback to the relevant departments.
- Ensure timely product approvals in line with licensee needs, whilst anticipating roadblocks, and proactively taking measures to address them by working closely with the relevant department.
- Maintain various database and spreadsheet files - including updating and maintaining Approval tracker, Licensor tables, Portfolios & Brand Calendars.
- Provide phone support; organize calls, listen, and proactively set follow up.
- Coordinate and schedule meetings and help with meeting preparation as required.
- Collaboration with licensors and internal cross-functional departments, including Buying, Sales, Design, Merchandising, Marketing and Finance to ensure execution of projects.
- Be the key point of contact for the relevant license brand.
- Build strong relationships with internal teams and attend and participate in divisional/departmental meetings.
- Maintaining excellent relationships with licensor contacts for expansion.
- Independently draft responses to general correspondence.
- Support License Coordinator with concise information and provide holiday cover.
Your personality is key for this role - if you do not have licensing administration experience, you must be a strong administrator who picks new things up quickly, be able to communicate at all levels, and hungry to learn and develop.
Only relevant candidates will be contacted
