Secretary to a Prestigious Family Office

Secretary to a Prestigious Family Office – London

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Competitive Salary – To be discussed during interview

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We are seeking a highly professional, detail-oriented, and motivated individual to join a distinguished family office based in Central London. This is a unique opportunity to provide administrative support in a private, high-level environment, working closely with senior family office personnel.

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Responsibilities:

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• Administrative Support – Provide comprehensive administrative assistance to the family office team, ensuring the smooth operation of daily tasks and activities.

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• Scheduling & Travel Management: Coordinate and manage complex calendars, appointments, meetings, and travel arrangements, both domestic and international. 

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• Document Management: Maintain and organize confidential records, contracts, and reports, ensuring accuracy, confidentiality, and easy retrieval.

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• Correspondence Handling: Manage incoming and outgoing correspondence, including emails, phone calls, and postal mail, with a high degree of professionalism and discretion.

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• Report & Presentation Preparation: Assist with the preparation of presentations, financial documents, reports, and other materials for senior management.

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• Office Coordination: Ensure the office environment runs efficiently, including liaising with external service providers, managing office supplies, and ensuring all logistics are handled seamlessly.

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• Event Coordination: Provide logistical support for occasional high-level events or business meetings, ensuring all details are attended to meticulously.

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Ideal Candidate:

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• This role is ideal for someone early in their career looking to grow professionally in a prestigious environment.

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• Appearance: The ideal candidate will possess a polished and professional appearance, befitting a high-profile environment.

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• Experience: Prior experience in an administrative or secretarial role, preferably in a corporate or private setting, is highly desirable. Experience working in a family office environment is a plus but not essential.

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Skills:

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• Strong organizational and multitasking abilities, with an excellent attention to detail.

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• Exceptional communication skills, both verbal and written.

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• High level of discretion and integrity when handling confidential matters.

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• Ability to remain calm under pressure and prioritize tasks effectively.

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• Proficient in standard office software (Microsoft Office Suite, Google Workspace, etc.).

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• A proactive and adaptable approach to problem-solving.

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Personal Attributes:

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• Professional demeanour with a strong sense of responsibility.

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• Discreet and trustworthy, with the ability to manage sensitive information confidentially.

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• A positive, friendly, and approachable attitude that fits seamlessly within a professional office environment.

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• A calm composed nature and ability to work well independently and as part of a small team.

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Application Process:

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To apply, please submit the following:

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• An updated CV.

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• A cover letter detailing why you are a strong fit for this role, along with any relevant experience or skills you bring to the position.

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Only applicants selected for an interview will be contacted. We encourage those with a passion for high-level administrative work and a commitment to excellence to apply.

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This role provides an excellent opportunity for a motivated individual to gain invaluable experience in a prestigious family office environment, with the potential for long-term career growth. If you’re looking for a dynamic and challenging role, we invite you to apply and join a team that values professionalism, integrity, and discretion.

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Job Type: Full-time

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Work Location: In person