Secretary to a Prestigious Family Office in City of London

Secretary to a Prestigious Family Office – London

Competitive Salary – To be discussed during interview

We are seeking a highly professional, detail-oriented, and motivated individual to join a distinguished family office based in Central London. This is a unique opportunity to provide administrative support in a private, high-level environment, working closely with senior family office personnel.

Responsibilities

• Administrative Support – Provide comprehensive administrative assistance to the family office team, ensuring the smooth operation of daily tasks and activities.
• Scheduling & Travel Management: Coordinate and manage complex calendars, appointments, meetings, and travel arrangements, both domestic and international.
• Document Management: Maintain and organize confidential records, contracts, and reports, ensuring accuracy, confidentiality, and easy retrieval.
• Correspondence Handling: Manage incoming and outgoing correspondence, including emails, phone calls, and postal mail, with a high degree of professionalism and discretion.
• Report & Presentation Preparation: Assist with the preparation of presentations, financial documents, reports, and other materials for senior management.
• Office Coordination: Ensure the office environment runs efficiently, including liaising with external service providers, managing office supplies, and ensuring all logistics are handled seamlessly.
• Event Coordination: Provide logistical support for occasional high-level events or business meetings, ensuring all details are attended to meticulously.

Ideal Candidate

• This role is ideal for someone early in their career looking to grow professionally in a prestigious environment.
• Appearance: The ideal candidate will possess a polished and professional appearance, befitting a high-profile environment.
• Experience: Prior experience in an administrative or secretarial role, preferably in a corporate or private setting, is highly desirable. Experience working in a family office environment is a plus but not essential.

Skills

• Strong organizational and multitasking abilities, with an excellent attention to detail.
• Exceptional communication skills, both verbal and written.
• High level of discretion and integrity when handling confidential matters.
• Ability to remain calm under pressure and prioritize tasks effectively.
• Proficient in standard office software (Microsoft Office Suite, Google Workspace, etc.).
• A proactive and adaptable approach to problem‑solving.

Personal Attributes

• Professional demeanour with a strong sense of responsibility.
• Discreet and trustworthy, with the ability to manage sensitive information confidentially.
• A positive, friendly, and approachable attitude that fits seamlessly within a professional office environment.
• A calm composed nature and ability to work well independently and as part of a small team.

Application Process

To apply, please submit the following:

• An updated CV.
• A cover letter detailing why you are a strong fit for this role, along with any relevant experience or skills you bring to the position.

Only applicants selected for an interview will be contacted. We encourage those with a passion for high‑level administrative work and a commitment to excellence to apply.

This role provides an excellent opportunity for a motivated individual to gain invaluable experience in a prestigious family office environment, with the potential for long‑term career growth. If you’re looking for a dynamic and challenging role, we invite you to apply and join a team that values professionalism, integrity, and discretion.

Job Type: Full‑time

Work Location: In person