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- Tasks: Manage facilities and ensure high-quality services across diverse properties in Central London.
- Company: Dynamic property management firm with a focus on excellence and collaboration.
- Benefits: Competitive salary, career development opportunities, and a vibrant work environment.
- Why this job: Join a team that values innovation and operational excellence in facilities management.
- Qualifications: Experience in facilities management and strong communication skills required.
- Other info: Opportunity to work in a fast-paced environment with excellent growth potential.
The predicted salary is between 36000 - 60000 £ per year.
Our client is seeking an experienced Facilities Manager / Portfolio Manager to oversee the delivery of high-quality building and estate services across a diverse portfolio of mixed-use properties. This role ensures that all landlord obligations and lease-related service requirements are met, while maintaining exceptional operational standards.
You will take responsibility for the full spectrum of facilities management services—working independently day to day, while collaborating closely with the wider Property and Asset Management team. The position reports directly to the Head of Asset and Property Management.
PLEASE NOTE: All portfolio properties are based around the M35, mainly Central London.
Key Responsibilities- Manage day-to-day operations across allocated properties.
- Conduct regular site and void inspections to meet statutory and insurance requirements.
- Maintain property standards, safety, and presentation.
- Act as the main facilities contact for tenants and resolve issues promptly.
- Manage contractor performance and ensure adherence to SLAs.
- Oversee hard and soft FM services (M&E, cleaning, security).
- Support tendering and procurement of service contracts.
- Maintain accurate contract records and service information.
- Assist with preparation of annual service charge budgets.
- Monitor operational spend and provide accurate reporting.
- Recommend maintenance and project works for future budgets.
- Review invoices, raise POs, and ensure correct cost allocation.
- Ensure full statutory compliance across the portfolio.
- Coordinate statutory inspections, PPM, and reactive works.
- Close out H&S and insurance report actions.
- Review contractor RAMS where required.
- Hold monthly reviews with Asset Managers on site performance.
- Provide reports and updates to the wider business.
- Support capex projects, refurbishments, dilapidations, and commercialisation.
- Assist with acquisitions, disposals, and due diligence.
- Review tenant fit-out and alteration proposals.
- Liaise with insurers and loss adjusters on claims.
- Strong FM experience across multi-site mixed-use environments.
- Excellent communication and stakeholder management skills.
- Proactive, detail-focused, and committed to H&S excellence.
- Skilled in contractor management and service charge processes.
- Proficient with Microsoft Office and reporting tools.
- IOSH, NEBOSH, IWFM or similar (or willingness to obtain).
- Valid driving licence and willingness to travel.
- Strong knowledge of statutory building compliance and H&S legislation.
Facilities Manager / Portfolio Manager employer: JS3 Recruitment Ltd
Contact Detail:
JS3 Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Manager / Portfolio Manager
✨Tip Number 1
Network like a pro! Get out there and connect with people in the facilities management field. Attend industry events, join relevant online groups, and don’t be shy about reaching out to potential contacts on LinkedIn. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Show off your skills in interviews! When you land that interview, be ready to discuss your experience managing multi-site operations and contractor performance. Use specific examples to demonstrate how you've maintained high operational standards and resolved tenant issues effectively.
✨Tip Number 3
Research the company before your interview. Understand their portfolio and any recent projects they've undertaken. This will not only help you tailor your responses but also show your genuine interest in the role and the organisation.
✨Tip Number 4
Apply through our website! We make it easy for you to find and apply for roles that match your skills. Plus, it shows you're serious about joining our team. Don’t forget to follow up after applying; a little persistence can go a long way!
We think you need these skills to ace Facilities Manager / Portfolio Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Facilities Manager role. Highlight your experience in managing mixed-use properties and any relevant qualifications like IOSH or NEBOSH. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that relate to the key responsibilities, like contractor management or compliance. Let us know why you’re excited about joining our team!
Show Off Your Communication Skills: Since this role involves a lot of collaboration, make sure to showcase your communication skills in your application. Whether it's through your CV or cover letter, give examples of how you've effectively managed stakeholders or resolved tenant issues in the past.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re keen on being part of the StudySmarter family!
How to prepare for a job interview at JS3 Recruitment Ltd
✨Know Your Portfolio
Before the interview, take some time to research the properties in the portfolio you'll be managing. Familiarise yourself with their unique features and any recent developments. This will show your potential employer that you're genuinely interested and prepared to hit the ground running.
✨Demonstrate Your FM Expertise
Be ready to discuss your previous experience in facilities management, especially in mixed-use environments. Prepare specific examples of how you've successfully managed operations, contractor performance, and compliance issues. This will help you stand out as a candidate who can handle the responsibilities of the role.
✨Showcase Your Communication Skills
As a Facilities Manager, you'll need to liaise with various stakeholders. Practice articulating how you've effectively communicated with tenants, contractors, and team members in the past. Highlight any instances where your communication skills led to successful outcomes or resolved conflicts.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the company's approach to facilities management, their expectations for the role, and how success is measured. This not only shows your interest but also helps you determine if the company is the right fit for you.
