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For Companies At a Glance
- Tasks: Oversee building services and ensure high operational standards across diverse properties.
- Company: Join JS3 Recruitment Ltd, a leader in property services with a dynamic team.
- Benefits: Enjoy a competitive salary, career growth, and the chance to make a real impact.
- Why this job: Be at the forefront of facilities management in vibrant Central London.
- Qualifications: Strong FM experience and excellent communication skills are essential.
- Other info: Full-time role with opportunities for professional development and travel.
The predicted salary is between 36000 - 60000 £ per year.
Our client seeks an experienced Facilities Manager / Portfolio Manager to oversee high‑quality building and estate services across a diverse portfolio of mixed‑use properties. The role ensures all landlord obligations and lease‑related service requirements are met while maintaining exceptional operational standards. You will manage the full spectrum of facilities management services independently and collaborate closely with the wider Property and Asset Management team. The position reports directly to the Head of Asset and Property Management. All portfolio properties are based around the M35, mainly Central London.
Key Responsibilities
- Operations & Site Management: Manage day‑to‑day operations across allocated properties. Conduct regular site and void inspections to meet statutory and insurance requirements. Maintain property standards, safety, and presentation. Act as the main facilities contact for tenants and resolve issues promptly.
- Contractor & Service Management: Manage contractor performance and ensure adherence to SLAs. Oversee hard and soft FM services (M&E, cleaning, security). Support tendering and procurement of service contracts. Maintain accurate contract records and service information.
- Budgeting & Service Charges: Assist with preparation of annual service charge budgets. Monitor operational spend and provide accurate reporting. Recommend maintenance and project works for future budgets. Review invoices, raise POs, and ensure correct cost allocation.
- Compliance, QHSE & Insurance: Ensure full statutory compliance across the portfolio. Coordinate statutory inspections, PPM, and reactive works. Close out H&S and insurance report actions. Review contractor RAMS where required.
- Collaboration & Operational Support: Hold monthly reviews with Asset Managers on site performance. Provide reports and updates to the wider business. Support capex projects, refurbishments, dilapidations, and commercialisation. Assist with acquisitions, disposals and due diligence. Review tenant fit‑out and alteration proposals. Liaise with insurers and loss adjusters on claims.
Person Specification
- Strong FM experience across multi‑site mixed‑use environments.
- Excellent communication and stakeholder management skills.
- Proactive, detail‑focused, and committed to H&S excellence.
- Skilled in contractor management and service charge processes.
- Proficient with Microsoft Office and reporting tools.
Qualifications
- IOSH, NEBOSH, IWFM or similar (or willingness to obtain).
- Valid driving licence and willingness to travel.
- Strong knowledge of statutory building compliance and H&S legislation.
Facilities Manager / Portfolio Manager in City of London employer: JS3 Recruitment Ltd
Contact Detail:
JS3 Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Manager / Portfolio Manager in City of London
✨Tip Number 1
Network like a pro! Reach out to your connections in the property services sector and let them know you're on the hunt for a Facilities Manager role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its portfolio. Familiarise yourself with their properties and any recent news. This will help you tailor your answers and show that you're genuinely interested in the role.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to facilities management and contractor oversight. We recommend doing mock interviews with friends or using online resources to boost your confidence.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Facilities Manager / Portfolio Manager in City of London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Facilities Manager role. Highlight your experience in managing multi-site properties and any relevant qualifications like IOSH or NEBOSH. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that demonstrate your ability to manage operations and collaborate with teams effectively.
Showcase Your Communication Skills: Since excellent communication is key in this role, make sure to highlight your stakeholder management skills in your application. We love seeing examples of how you've resolved issues or improved processes in past roles.
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at JS3 Recruitment Ltd
✨Know Your Portfolio Inside Out
Before the interview, make sure you research the properties in the portfolio. Understand their unique features and any recent developments. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Communication Skills
As a Facilities Manager, you'll need to communicate effectively with various stakeholders. Prepare examples of how you've successfully managed relationships with tenants, contractors, and team members in the past. This will highlight your ability to handle diverse situations.
✨Be Ready to Discuss Compliance
Given the importance of statutory compliance in this role, brush up on relevant legislation and best practices. Be prepared to discuss how you've ensured compliance in previous roles and how you would approach it in this position.
✨Demonstrate Your Budgeting Skills
Since budgeting is a key responsibility, come prepared with examples of how you've managed budgets in the past. Discuss your experience with service charge processes and how you've monitored operational spend to ensure financial efficiency.
