At a Glance
- Tasks: Support HR operations, manage employee lifecycle, and assist with procurement activities.
- Company: Dynamic organisation focused on HR excellence across the UK and Europe.
- Benefits: Competitive salary, flexible working options, and opportunities for professional growth.
- Other info: Fast-paced environment with plenty of room for career advancement.
- Why this job: Join a vibrant team and make a real difference in HR processes and employee experiences.
- Qualifications: Strong organisational skills and a passion for HR administration.
This role supports the Head of HR in delivering a comprehensive HR administration service across the UK and Europe, while also providing business support for procurement and buying activities. Responsibilities include managing the full employee lifecycle, from producing new starter paperwork to processing leaver information, maintaining accurate and compliant HR records, and running payroll across three payrolls, including handling queries. The role also involves administering and maintaining the HRIS system (Sage), supporting HR projects, and ensuring compliance with new country legislation. In addition, the position contributes to efficient buying processes, supplier management, and cost-effective procurement aligned with business needs.
Onboarding and Induction
- Manage the onboarding process from start to finish, including issuing contracts, obtaining references, and completing employment checks.
- Ensure all necessary compliance checks are carried out (right to work, qualifications, medicals as required).
- Administer the probation process, ensuring managers are aware of review dates and requirements.
- Maintain the A1 tracker and right-to-work records for all site personnel, liaising with third-party payroll providers where necessary and reporting any issues upstream.
Payroll
- Prepare and log all payroll instructions in time for the monthly payroll run, using payroll notifications and/or the Schedule of Changes spreadsheet (new starters, leavers, contractual changes, and benefits).
- Provide accurate sickness reports detailing paid and unpaid absence for payroll purposes.
- Liaise with payroll providers and employees to resolve payroll queries in a timely manner.
HR Database and Reporting
- Ensure the HRIS (SageHR) accurately reflects current employee data, including starters, leavers, contractual amendments, and leave records.
- Produce reports from SageHR for auditing, monitoring, and compliance purposes.
- Conduct weekly Working Time Directive checks and escalate any concerns.
Advice and Guidance
- Act as the first point of contact for HR queries, providing guidance and signposting to policies and procedures.
- Support managers during formal HR processes (disciplinaries, grievances) by preparing documentation and taking meeting notes.
Other Administrative Duties
- Provide general HR administrative support (sorting post, answering calls, preparing standard HR documents, and managing the HR inbox).
- Respond to employment reference requests, liaising with the HR Manager where required.
- Maintain logical and structured filing of HR correspondence and documentation.
- Keep HR process notes up to date and identify opportunities for more efficient working.
- Ensure compliance with data protection and confidentiality at all times.
- Undertake other administrative tasks as required to support the HR function.
Hr Assistant employer: JRM Group
As an HR Assistant at our company, you will be part of a dynamic and supportive work environment that values employee development and collaboration. We offer comprehensive training opportunities, a commitment to compliance and best practices, and a culture that encourages innovation and efficiency in HR processes. Located in the heart of the UK, our office provides a vibrant atmosphere where your contributions directly impact our operations across Europe, making this a rewarding place to grow your career.
StudySmarter Expert Advice🤫
We think this is how you could land Hr Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for an HR Assistant role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with their HR practices and be ready to discuss how you can contribute to their team. Show them you’re not just another candidate, but the perfect fit!
✨Tip Number 3
Practice common HR interview questions with a friend or in front of the mirror. This will help you articulate your thoughts clearly and confidently when it’s your turn to shine in the interview.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly shows your enthusiasm. Plus, it makes it easier for us to spot your application!
We think you need these skills to ace Hr Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the HR Assistant role. Highlight relevant experience, especially in managing employee lifecycles and payroll processes. We want to see how your skills align with what we need!
Showcase Your Attention to Detail:In HR, attention to detail is key! Use your application to demonstrate how you've maintained accurate records or handled compliance checks in the past. This will show us you’re the right fit for the role.
Be Clear and Concise:When writing your cover letter, keep it clear and to the point. We appreciate straightforward communication, so make sure you express your enthusiasm for the role without rambling on!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the HR Assistant position. We can’t wait to hear from you!
How to prepare for a job interview at JRM Group
✨Know Your HR Basics
Make sure you brush up on key HR concepts and processes, especially those related to the employee lifecycle. Familiarise yourself with onboarding procedures, payroll processes, and compliance checks, as these are crucial for the role.
✨Get Comfortable with SageHR
Since the role involves administering the HRIS system (Sage), it’s a good idea to have a basic understanding of how it works. If you can, try to find online tutorials or resources that can help you get familiar with its functionalities before the interview.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific HR situations, like managing payroll queries or supporting managers during disciplinary processes. Think of examples from your past experiences that demonstrate your problem-solving skills and attention to detail.
✨Show Your Organisational Skills
This role requires a lot of administrative support and maintaining accurate records. Be ready to discuss how you stay organised and manage multiple tasks efficiently. You might even want to bring a planner or digital tool you use to showcase your organisational methods.
