P/Time Personal Assistant

Job Title: Part-time Personal Assistant – £17ph plus holiday pay – London

Start Date: ASAP for three months initially

Working Pattern:

• Mondays: 1pm – 5pm
• Fridays: 10am – 12pm

We are seeking a proactive and detail-oriented Administrative Support Assistant to provide general administrative support to a Data Scientist. The role involves tasks such as minute taking, proofreading documents, calendar management, and ad hoc project coordination. The successful candidate will support the Data Scientist\’s daily activities and ensure efficient project management.

• Attend scheduled Zoom meetings to take comprehensive notes, ensuring accurate documentation of discussions.
• Proofread emails and documents prepared by the Data Scientist, ensuring clarity, accuracy, and consistency.
• Assist in short-term and long-term planning, updating calendars and informing colleagues about project timelines and estimates.
• Coordinate with the Data Scientist to plan around health-related issues, such as managing projects around treatment, side effects, and time off.
• Prepare for 1-1 meetings with the Data Scientist\’s line manager, appraisals, and other internal and external meetings.
• Use various apps to prompt the Data Scientist to complete tasks and manage workflows.

Person Specification:

• Previous experience in administrative roles, preferably in research or scientific environments.
• Strong communication skills, attention to detail, and ability to take accurate notes and proofread effectively.
• Excellent organizational and time management skills, with the ability to prioritize and meet deadlines.
• Proactive problem-solving skills and adaptability to changing priorities.
• Sensitivity and discretion when planning around health-related issues, maintaining confidentiality.
• Proficiency with Zoom and other virtual meeting platforms, along with basic office software and task management apps.

Gray & Associates is an equal opportunities employer and encourages applications from qualified candidates regardless of sex, race, disability, age, sexual orientation, gender identity, religion, marital status, or pregnancy.

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