P/Time Personal Assistant

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P/Time Personal Assistant, Luton, Bedfordshire

Client:

Gray & Associates Recruitment Services

Location:

Luton, Bedfordshire, United Kingdom

Job Category:

Other

EU work permit required:

Yes

Job Views:

2

Posted:

04.06.2025

Expiry Date:

19.07.2025

Job Description:

Part-time Personal Assistant – £17ph plus holiday pay – London

Start ASAP for three months initially

Working pattern:

• Mondays: 1pm – 5pm
• Fridays: 10am – 12pm

We are seeking a proactive and detail-oriented Administrative Support Assistant to provide general administrative support to a Data Scientist. The role involves tasks such as minute taking, proofreading documents, calendar management, and ad hoc project support. The successful candidate will assist in coordinating the Data Scientist\’s daily activities and project timelines.

• Attend scheduled Zoom meetings to take comprehensive notes, ensuring accurate documentation of discussions.
• Proofread emails and documents prepared by the Data Scientist, ensuring clarity, accuracy, and consistency.
• Assist in planning, updating calendars, and informing colleagues about project timelines and estimates.
• Support planning around health-related issues, managing projects around treatment, side effects, and time off.
• Coordinate and prepare for meetings with the Data Scientist\’s line manager, including appraisals and other internal/external meetings.
• Encourage and remind the Data Scientist to complete tasks using various task management apps.

PERSON SPECIFICATION

• Experience in administrative support roles, preferably in research or scientific environments.
• Strong communication skills, attention to detail, and proficiency in taking accurate notes and proofreading.
• Excellent organization and time management skills, with the ability to prioritize and meet deadlines.
• Proactive problem-solving and adaptability to changing priorities.
• Understanding and sensitivity when planning around health issues, maintaining confidentiality and discretion.
• Proficiency with Zoom and other virtual meeting platforms, and basic knowledge of office software and task management apps.

Gray & Associates is an equal opportunities employer and encourages applications from qualified candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion, marital status, or pregnancy and maternity.

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