P/Time Personal Assistant

Part-time Personal Assistant – £17ph plus holiday pay – London

Start ASAP for three months initially

Working pattern:

• Mondays: 1pm – 5pm
• Fridays: 10am – 12pm

We are seeking a proactive and detail-oriented Administrative Support Assistant to provide general administrative support to a Data Scientist. The role involves tasks such as minute taking, proofreading documents, calendar management, and ad hoc project coordination. The successful candidate will support the Data Scientist\’s daily activities and ensure efficient project management.

• Attend scheduled Zoom meetings to take comprehensive notes and document discussions accurately.
• Proofread emails and documents prepared by the Data Scientist for clarity and accuracy.
• Assist in planning and updating calendars, keeping colleagues informed of project timelines.
• Coordinate around health-related issues, managing projects around treatment, side effects, and time off.
• Prepare for 1-1 meetings with the Data Scientist\’s line manager, appraisals, and other meetings.
• Encourage and prompt the Data Scientist to complete tasks using various task management apps.

Person Specification

• Experience in administrative support roles, preferably in research or scientific environments.
• Strong communication skills, attention to detail, and proofreading abilities.
• Excellent organizational and time management skills.
• Proactive problem-solving and adaptability to changing priorities.
• Discretion and sensitivity when planning around health issues, maintaining confidentiality.
• Proficiency in Zoom and basic office software and apps for task management.

Gray & Associates is an equal opportunities employer and encourages applications from qualified candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

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