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- Tasks: Be the office superstar, managing supplies, meetings, and guest coordination.
- Company: Join a vibrant team that values organisation and teamwork in a dynamic environment.
- Benefits: Enjoy perks like flexible hours, a welcoming office, and opportunities for growth.
- Why this job: This role is perfect for those who thrive in fast-paced settings and love making things run smoothly.
- Qualifications: Must have at least 12 months of experience in a similar role and excellent communication skills.
- Other info: Ideal for proactive individuals eager to learn and contribute to a positive workplace culture.
The predicted salary is between 28800 - 43200 £ per year.
The Office Coordinator role will be the go-to person for all things office related. We are seeking an enthusiastic, organised and proactive individual who uses their own initiative and plans ahead. The successful candidate will be a real team player who is self-motivated, efficient and gets stuff done!
Responsibilities:
- Overseeing day-to-day office operations: managing office supplies such as stationery, new starter packs, snacks and ensuring the office is functional and welcoming.
- Greeting guests and coordinating in-office meetings, including catering, room bookings, liaising with facilities team for room setup and AV setup.
- Acting as the primary liaison with facilities and managing office access: creating badges for new hires, organising visitor passes.
- Supporting HR with new starter and leaver logistics, including new starter equipment, keeping up to date with platform access, locker management, and laptop collection.
- Supporting senior leadership team with booking travel, expenses and meetings.
- Supporting Marketing team with events and adhoc tasks.
- Distributing and sending post and arranging couriers.
- Internal and external event coordination including organising company meetings, social and charity events and training sessions.
- Adding new vendors to the systems and raising POs.
- Other adhoc administrative duties as assigned.
Qualifications:
- At least 12 months experience in a similar role.
- Positive, can-do attitude with a keen desire to learn.
- Excellent interpersonal skills - able to work with people inside and outside the business.
- An excellent work ethic and the ability to work in a fast-paced environment.
- Demonstrated time management and organisation skills including the ability to multi-task, set priorities and follow up in a timely manner.
- Strong verbal and written communication skills.
- Excellent Microsoft Office skills and ability to pick up new systems quickly.
Office Coordinator employer: JR United Kingdom
Contact Detail:
JR United Kingdom Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Coordinator
✨Tip Number 1
Familiarise yourself with the tools and software commonly used in office coordination, such as Microsoft Office Suite and any project management tools. Being proficient in these will not only boost your confidence but also demonstrate your readiness for the role.
✨Tip Number 2
Showcase your organisational skills by preparing a mock schedule or plan for a typical day in the office. This can highlight your ability to manage multiple tasks and prioritise effectively, which is crucial for the Office Coordinator position.
✨Tip Number 3
Network with current or former office coordinators to gain insights into their daily responsibilities and challenges. This can provide you with valuable information that you can reference during interviews, showing your proactive approach to understanding the role.
✨Tip Number 4
Prepare examples of how you've successfully managed logistics or coordinated events in previous roles. Being able to discuss specific instances where you demonstrated your organisational skills will make you stand out as a candidate.
We think you need these skills to ace Office Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that aligns with the Office Coordinator role. Emphasise your organisational skills, ability to manage multiple tasks, and any previous office management experience.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific responsibilities from the job description and explain how your skills and experiences make you a great fit.
Highlight Interpersonal Skills: Since the role requires excellent interpersonal skills, provide examples in your application of how you've successfully worked with teams or managed relationships in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Office Coordinator.
How to prepare for a job interview at JR United Kingdom
✨Show Your Organisational Skills
As an Office Coordinator, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples from your past experience where you successfully organised events or managed office supplies, showcasing your proactive approach.
✨Highlight Your Interpersonal Skills
This role requires excellent communication with both internal teams and external guests. Be ready to discuss how you've effectively collaborated with others in previous roles, and share specific instances where your interpersonal skills made a difference.
✨Demonstrate a Positive Attitude
A can-do attitude is essential for this position. During the interview, convey your enthusiasm for the role and your willingness to tackle challenges. Share stories that reflect your positive outlook and adaptability in fast-paced environments.
✨Familiarise Yourself with Microsoft Office
Since strong Microsoft Office skills are crucial, brush up on your knowledge of the software before the interview. Be prepared to discuss how you've used these tools in your previous roles to enhance productivity and organisation.
