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- Tasks: Support high-profile events by managing guest lists and RSVPs.
- Company: Join one of the world's leading museums in a vibrant events team.
- Benefits: Earn £14 per hour plus holiday pay, with flexible part-time hours.
- Why this job: Be part of exciting events while honing your organisational and communication skills.
- Qualifications: Experience with high-profile individuals and strong database skills required.
- Other info: Open to applicants from underrepresented communities; equal opportunities employer.
Event Support Assistant, 5 Months Temporary Part-time, Central London, £14 per hour plus holiday pay, 9.30 – 5.30pm (up to 21 hours per week), On-site.
One of the world’s leading museums is looking for an Event Support Assistant to join their dynamic Events team. In this administrative role, you will provide support for the successful delivery of a range of high-profile events.
Key responsibilities include:
- Collating guest lists, keeping track of dietary and access requirements, managing RSVPs, and accurately inputting and maintaining data within Raiser’s Edge, the museum’s event database.
- Providing effective administrative support to the Event Assistant.
- Overseeing the design of event materials, for example menus, floorplans, directional signage, place cards.
- Processing email and voicemail RSVPs and queries for the museum’s Events team.
- Responding to emails in the department’s external shared mailbox and registering event responses and declines on Raiser’s Edge, ensuring a high degree of accuracy.
- Regularly circulating guest lists to staff members.
- Liaising with the Operations team regarding guest list updates to facilitate timely production of guest biographies.
- Forwarding any email address or data updates to the Operations team to ensure the Museum’s database of supporter information is accurate, creating and amending records as needed.
- Updating guest attendance and seating on Raiser’s Edge post-event.
This administrative role plays a vital part in the preparation of significant high-profile events. Your attention to detail when managing the guest list process is essential. You will be relied on to record incoming information, ensuring all the records are up to date, in addition to liaising with event guests.
If you are looking for a part-time role and have the skills and experience detailed above, please apply now.
Due to the large number of applications that we receive, only shortlisted candidates will be contacted.
Val Wade Recruitment are actively looking for applicants from underrepresented communities and pride ourselves as an equal opportunities employer and agency.
Event Support Assistant employer: JR United Kingdom
Contact Detail:
JR United Kingdom Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Event Support Assistant
✨Tip Number 1
Familiarise yourself with Raiser’s Edge or similar event management databases. If you haven't used it before, consider taking an online course or watching tutorials to get a good grasp of its functionalities.
✨Tip Number 2
Network with professionals in the events industry, especially those who have experience working with high-profile clients. Attend local events or join relevant online groups to make connections that could help you stand out.
✨Tip Number 3
Practice your communication skills by engaging in conversations with diverse audiences. This will help you become more confident in delivering clear messages, which is crucial for liaising with guests and team members.
✨Tip Number 4
Stay organised by creating a personal system for tracking tasks and deadlines. Use tools like calendars or project management apps to ensure you can handle multiple responsibilities efficiently, especially under tight deadlines.
We think you need these skills to ace Event Support Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially any work with high-profile individuals or in event support. Use specific examples that demonstrate your organisational skills and attention to detail.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the museum's events. Mention your familiarity with databases like Raiser’s Edge and how your skills align with the job requirements.
Highlight Communication Skills: In your application, emphasise your superior verbal and written communication skills. Provide examples of how you've effectively communicated with diverse audiences in previous roles.
Showcase Your Organisational Abilities: Detail your experience in managing guest lists, RSVPs, and dietary requirements. Highlight any instances where you successfully worked under tight deadlines to ensure seamless event planning.
How to prepare for a job interview at JR United Kingdom
✨Showcase Your Organisational Skills
As an Event Support Assistant, you'll need to demonstrate strong organisational abilities. Be prepared to discuss specific examples of how you've managed guest lists or coordinated events in the past, highlighting your attention to detail and ability to work under pressure.
✨Familiarise Yourself with Raiser’s Edge
Since the role involves using Raiser’s Edge, it’s beneficial to have a basic understanding of this database. If you have experience with similar systems, mention it during the interview, and express your willingness to learn quickly.
✨Communicate Clearly and Confidently
Superior verbal and written communication skills are essential for this role. Practice articulating your thoughts clearly and concisely, and be ready to provide examples of how you've effectively communicated with diverse audiences in previous roles.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle tight deadlines. Think of scenarios where you successfully managed multiple tasks or resolved issues during an event, and be ready to share these experiences.
