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- Tasks: Support high-profile events by managing guest lists and RSVPs.
- Company: Join one of the world's leading museums in a vibrant events team.
- Benefits: Earn £14 per hour plus holiday pay, with flexible part-time hours.
- Why this job: Be part of exciting events while honing your organisational and communication skills.
- Qualifications: Experience with high-profile individuals and strong database skills are essential.
- Other info: This role is perfect for those seeking a dynamic, part-time opportunity.
Event Support Assistant, 5 Months Temporary Part-time, Central London, £14 per hour plus holiday pay, 9.30 – 5.30pm (up to 21 hours per week), On-site.
One of the world’s leading museums is looking for an Event Support Assistant to join their dynamic Events team. In this administrative role, you will provide support for the successful delivery of a range of high-profile events.
Key responsibilities include:
- Collating guest lists, keeping track of dietary and access requirements, managing RSVPs, and accurately inputting and maintaining data within Raiser’s Edge, the museum’s event database.
- Providing effective administrative support to the Event Assistant.
- Overseeing the design of event materials, for example menus, floorplans, directional signage, place cards.
- Processing email and voicemail RSVPs and queries for the museum’s Events team.
- Responding to emails in the department’s external shared mailbox and registering event responses and declines on Raiser’s Edge, ensuring a high degree of accuracy.
- Regularly circulating guest lists to staff members.
- Liaising with the Operations team regarding guest list updates to facilitate timely production of guest biographies.
- Forwarding any email address or data updates to the Operations team to ensure the Museum’s database of supporter information is accurate, creating and amending records as needed.
- Updating guest attendance and seating on Raiser’s Edge post-event.
This administrative role plays a vital part in the preparation of significant high-profile events. Your attention to detail when managing the guest list process is essential. You will be relied on to record incoming information, ensuring all the records are up to date, in addition to liaising with event guests.
If you are looking for a part-time role and have the skills and experience detailed above, please apply now.
Due to the large number of applications that we receive, only shortlisted candidates will be contacted.
Val Wade Recruitment are actively looking for applicants from underrepresented communities and pride ourselves as an equal opportunities employer and agency.
Event Support Assistant employer: JR United Kingdom
Contact Detail:
JR United Kingdom Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Event Support Assistant
✨Tip Number 1
Familiarise yourself with Raiser’s Edge or similar event management databases. If you can demonstrate your ability to navigate and manage data within such systems, it will show that you're ready to hit the ground running.
✨Tip Number 2
Highlight any previous experience you've had working with high-profile individuals. Share specific examples of how you managed their needs or expectations, as this role requires a level of professionalism and discretion.
✨Tip Number 3
Prepare to discuss your organisational skills in detail. Think of instances where you successfully managed multiple tasks under tight deadlines, as this will be crucial for supporting the Events team effectively.
✨Tip Number 4
Practice your verbal and written communication skills. Be ready to showcase how you can convey information clearly and concisely, especially when dealing with RSVPs and guest communications.
We think you need these skills to ace Event Support Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially in administrative roles and working with high-profile individuals. Emphasise your organisational skills and any experience with databases, particularly Raiser’s Edge.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the museum's events. Mention specific skills that align with the job description, such as your ability to manage guest lists and communicate effectively.
Highlight Relevant Experience: In your application, provide examples of past experiences where you successfully managed events or provided administrative support. Use metrics or outcomes to demonstrate your effectiveness.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. Clear and professional communication is key, especially given the role's emphasis on superior verbal and written skills.
How to prepare for a job interview at JR United Kingdom
✨Showcase Your Organisational Skills
As an Event Support Assistant, you'll need to demonstrate strong organisational abilities. Be prepared to discuss specific examples of how you've managed guest lists or coordinated events in the past, highlighting your attention to detail and ability to work under pressure.
✨Familiarise Yourself with Raiser’s Edge
Since the role involves using Raiser’s Edge, it’s beneficial to have a basic understanding of this database. If you have experience with similar systems, mention it during the interview, and express your willingness to learn quickly.
✨Communicate Clearly and Confidently
Superior verbal and written communication skills are essential for this role. Practice articulating your thoughts clearly and concisely, and be ready to provide examples of how you've effectively communicated with diverse audiences in previous roles.
✨Prepare for Scenario-Based Questions
Expect questions that assess your ability to handle tight deadlines and manage multiple tasks. Prepare scenarios where you successfully navigated challenges in event planning or administrative support, showcasing your proactive approach and problem-solving skills.
