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For Companies At a Glance
- Tasks: Support quality systems and manage documents for a global medical company.
- Company: Join a leading firm focused on innovative solutions for chronic conditions.
- Benefits: Enjoy a permanent role with opportunities for growth and development.
- Why this job: Be part of a team making a real impact in healthcare while honing your administrative skills.
- Qualifications: University degree preferred; experience with quality management systems is a plus.
- Other info: Ideal for detail-oriented individuals who thrive in collaborative environments.
The predicted salary is between 30000 - 42000 £ per year.
We are working on an exciting opportunity for a Document Administrator to join a global medical products and technologies company. Our client is focused on solutions for the management of chronic conditions, with leading positions in advanced wound care, ostomy care, continence care, and infusion care.
Job Summary
Your role as a Document Controller and Administrator is to provide all Quality Systems administrative support to enable the Oxford team to smoothly transition into the business’s electronic document management system (EDMS). You will ensure that all quality documents and required relevant records are in the correct format and templates for laboratory processes and support functions to work effectively. Although this is a desk-based role, you will liaise closely with the laboratory team to ensure document content is correctly captured. You will also work with the quality and business teams as well as project managers. You will have a solid track record of successful administrative work and oversee all office administrative duties which will include ownership of ancillary roles including, but not limited to, documentation drafting, shipping, purchasing supplies, maintaining office inventories and scanning lab bench books and lab logbooks. You will be thorough, pay attention to detail, and can work well with the team.
Key Duties and Responsibilities
- Ensure all quality documents, including, but not limited to Work Instructions, Technical Documents and SOPs, are in the right templates, formatted correctly, and align with the company EDMS whilst adhering to procedures for Document Control.
- Cross-check documents with pre-existing quality documents.
- Provide document drafting, review and approval as part of equipment and software purchase and implementation.
- With the help of management and quality teams, link quality work instructions to pre-existing SOPs.
- Ensure smooth day-to-day administrative operations, in compliance with policies and regulations.
- Take ownership of purchasing reagents, consumables, and equipment.
- Arrange and manage on-site leadership meetings and coordinate all associated accommodation, transport and catering.
- Review and optimize office policies and procedures, particularly documentation and filing systems.
Experience required
- STEM focussed (desirable)
- University Degree (or equivalent)
- Have experience with working in or with a quality management system, preferably to ISO 13485.
- Trackwise experience is highly desired.
- Adept at using and navigating large document repository databases.
- Having worked in/with Regulatory and Validation teams and QA would be beneficial.
- Having drafted User Requirement Specification, Validation Plans and be aware of IQ/OQ/PQ and 21 CFR Part 11 would be advantageous.
- Strong IT skills and knowledge of Microsoft Office Suite, principally, Word.
- Excellent organisational and time-management skills.
- The ability to prioritise tasks and work under pressure.
- Strong attention to detail.
- Having basic lab experience would be an advantage.
- Strong collaboration skills and experience of working within a team.
Document Control Administrator employer: JR United Kingdom
Contact Detail:
JR United Kingdom Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Control Administrator
✨Tip Number 1
Familiarise yourself with ISO 13485 standards and document control processes. Understanding these will not only help you in the interview but also demonstrate your commitment to quality management, which is crucial for this role.
✨Tip Number 2
Network with professionals in the medical products industry, especially those who have experience with electronic document management systems. Engaging with them can provide insights into the role and may even lead to referrals.
✨Tip Number 3
Brush up on your Microsoft Office skills, particularly Word, as you'll need to create and format various documents. Consider taking a quick online course if you feel you need a refresher.
✨Tip Number 4
Prepare specific examples from your past experiences that showcase your attention to detail and organisational skills. Being able to articulate how you've successfully managed documentation or administrative tasks will set you apart.
We think you need these skills to ace Document Control Administrator
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the key responsibilities and required skills for the Document Control Administrator position. Tailor your application to highlight how your experience aligns with these requirements.
Highlight Relevant Experience: In your CV and cover letter, emphasise any previous experience you have with quality management systems, document control, or administrative roles. Mention specific tools or software you've used, such as Trackwise, and any relevant qualifications.
Showcase Attention to Detail: Since the role requires a strong attention to detail, provide examples in your application that demonstrate your ability to manage documents accurately and efficiently. This could include past projects where precision was crucial.
Craft a Strong Cover Letter: Write a compelling cover letter that not only summarises your qualifications but also expresses your enthusiasm for the role and the company. Make sure to connect your skills to the specific duties mentioned in the job description.
How to prepare for a job interview at JR United Kingdom
✨Understand the Role
Make sure you thoroughly read the job description and understand the key responsibilities of a Document Control Administrator. Familiarise yourself with terms like EDMS, SOPs, and ISO 13485, as these will likely come up during the interview.
✨Showcase Your Attention to Detail
Since this role requires a strong focus on detail, prepare examples from your past experiences where your attention to detail made a significant impact. Be ready to discuss how you ensure accuracy in document management and administrative tasks.
✨Demonstrate Team Collaboration
Highlight your experience working within teams, especially in a laboratory or quality management context. Prepare to discuss how you’ve effectively collaborated with different departments to achieve common goals.
✨Prepare Questions
Have a few thoughtful questions ready to ask at the end of the interview. This could include inquiries about the company’s approach to document control or how the team collaborates on projects. It shows your interest and engagement with the role.
