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- Tasks: Support quality systems and manage documents for a global medical company.
- Company: Join a leader in medical products focused on chronic condition management.
- Benefits: Enjoy a permanent role with opportunities for growth and teamwork.
- Why this job: Be part of a mission-driven team making a real impact in healthcare.
- Qualifications: STEM degree preferred; experience with quality management systems is a plus.
- Other info: Ideal for detail-oriented individuals who thrive in collaborative environments.
The predicted salary is between 30000 - 42000 £ per year.
We are working on an exciting opportunity for a Document Administrator to join a global medical products and technologies company. Our client is focused on solutions for the management of chronic conditions, with leading positions in advanced wound care, ostomy care, continence care, and infusion care.
Job Summary: Your role as a Document Controller and Administrator is to provide all Quality Systems administrative support to enable the Oxford team to smoothly transition into the business’s electronic document management system (EDMS). You will ensure that all quality documents and relevant records are in the correct format and templates for laboratory processes and support functions. You will liaise closely with the laboratory team to ensure document content is correctly captured. You will also work with the quality and business teams as well as project managers. You will oversee all office administrative duties, including documentation drafting, shipping, purchasing supplies, maintaining inventories, and scanning lab books. Attention to detail and teamwork are essential.
Key Duties and Responsibilities:
- Ensure all quality documents are in the correct templates, formatted correctly, and aligned with the EDMS, adhering to document control procedures.
- Cross-check documents with existing quality documents.
- Assist with document drafting, review, and approval for equipment and software purchases.
- Link quality work instructions to SOPs with management and quality teams.
- Maintain smooth administrative operations in compliance with policies.
- Manage purchasing of reagents, consumables, and equipment.
- Coordinate on-site leadership meetings, including accommodation, transport, and catering.
- Review and optimize office policies and procedures, especially documentation and filing systems.
Experience Required:
- STEM-focused university degree or equivalent (desirable).
- Experience with quality management systems, preferably ISO 13485.
- Experience with Trackwise is highly desired.
- Proficiency with large document repository databases.
- Experience working with Regulatory, Validation, and QA teams is beneficial.
- Familiarity with User Requirement Specifications, Validation Plans, IQ/OQ/PQ, and 21 CFR Part 11 is advantageous.
- Strong IT skills, especially with Microsoft Word.
- Excellent organizational and time-management skills.
- Ability to prioritize tasks and work under pressure.
- Strong attention to detail.
- Basic lab experience is a plus.
- Team collaboration skills.
Document Control Administrator employer: JR United Kingdom
Contact Detail:
JR United Kingdom Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Control Administrator
✨Tip Number 1
Familiarise yourself with the specific quality management systems mentioned in the job description, particularly ISO 13485. Understanding these standards will not only help you in interviews but also demonstrate your commitment to the role.
✨Tip Number 2
If you have experience with document management systems like Trackwise, be ready to discuss specific examples of how you've used them in past roles. This will show that you can hit the ground running and contribute effectively from day one.
✨Tip Number 3
Highlight any teamwork experiences you've had, especially in a laboratory or quality assurance setting. Being able to work collaboratively is crucial for this role, so share stories that showcase your ability to communicate and coordinate with others.
✨Tip Number 4
Brush up on your IT skills, particularly with Microsoft Word and large document repository databases. Being proficient in these tools will be essential for managing documents effectively, so consider doing a quick refresher course if needed.
We think you need these skills to ace Document Control Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Document Control Administrator role. Emphasise your familiarity with quality management systems, document control procedures, and any experience with ISO 13485.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the position and the company. Mention specific experiences that demonstrate your attention to detail, teamwork, and organisational skills, as these are crucial for this role.
Highlight Relevant Experience: In your application, clearly outline any previous roles or projects where you managed documentation or worked with quality teams. If you have experience with Trackwise or similar systems, make sure to mention it.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. Attention to detail is key in this role, so ensure your application reflects that quality.
How to prepare for a job interview at JR United Kingdom
✨Know Your Documents
Familiarise yourself with the types of quality documents relevant to the role. Understand the importance of document control procedures and be ready to discuss how you would ensure compliance with these standards.
✨Highlight Your Teamwork Skills
Since this role involves liaising with various teams, be prepared to share examples of how you've successfully collaborated in the past. Emphasise your ability to work closely with laboratory and quality teams to achieve common goals.
✨Showcase Your IT Proficiency
Be ready to discuss your experience with document management systems, especially if you have worked with Trackwise or similar platforms. Highlight your strong IT skills, particularly with Microsoft Word, as this will be crucial for the role.
✨Demonstrate Attention to Detail
Prepare to provide examples that showcase your attention to detail. This could include instances where your meticulousness led to improved processes or prevented errors in documentation, which is vital for maintaining quality standards.
