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For Companies At a Glance
- Tasks: Support quality systems and manage documents for a global medical company.
- Company: Join a leading firm in chronic condition management and medical technologies.
- Benefits: Enjoy a permanent role with opportunities for growth and collaboration.
- Why this job: Be part of a team making a real impact in healthcare while developing your skills.
- Qualifications: STEM degree preferred; experience with quality management systems is a plus.
- Other info: Ideal for detail-oriented individuals who thrive in collaborative environments.
The predicted salary is between 36000 - 60000 £ per year.
We are working on an exciting opportunity for a Document Administrator to join a global medical products and technologies company. Our client is focused on solutions for the management of chronic conditions, with leading positions in advanced wound care, ostomy care, continence care, and infusion care.
Job Summary
Your role as a Document Controller and Administrator is to provide all Quality Systems administrative support to enable the Oxford team to smoothly transition into the business’s electronic document management system (EDMS). You will ensure that all quality documents and required relevant records are in the correct format and templates for laboratory processes and support functions to work effectively. Although this is a desk-based role, you will liaise closely with the laboratory team to ensure document content is correctly captured. You will also work with the quality and business teams as well as project managers. You will have a solid track record of successful administrative work and oversee all office administrative duties which will include ownership of ancillary roles including, but not limited to, documentation drafting, shipping, purchasing supplies, maintaining office inventories and scanning lab bench books and lab logbooks. You will be thorough, pay attention to detail, and can work well with the team.
Key Duties and Responsibilities
- Ensure all quality documents, including, but not limited to Work Instructions, Technical Documents and SOPs, are in the right templates, formatted correctly, and align with the company EDMS whilst adhering to procedures for Document Control.
- Cross-check documents with pre-existing quality documents.
- Provide document drafting, review and approval as part of equipment and software purchase and implementation.
- With the help of management and quality teams link quality work instructions to pre-existing SOPs.
- Ensure smooth day-to-day administrative operations, in compliance with policies and regulations.
- Take ownership of purchasing reagents, consumables, and equipment.
- Arrange and manage on-site leadership meetings and coordinate all associated accommodation, transport and catering.
- Review and optimize office policies and procedures, particularly documentation and filing systems.
Experience required
- STEM focussed (desirable)
- University Degree (or equivalent)
- Have experience with working in or with a quality management system, preferably to ISO 13485.
- Trackwise experience is highly desired.
- Adept at using and navigating large document repository databases.
- Having worked in/with Regulatory and Validation teams and QA would be beneficial.
- Having drafted User Requirement Specification, Validation Plans and be aware of IQ/OQ/PQ and 21 CFR Part 11 would be advantageous.
- Strong IT skills and knowledge of Microsoft Office Suite, principally, Word.
- Excellent organisational and time-management skills.
- The ability to prioritise tasks and work under pressure.
- Strong attention to detail.
- Having basic lab experience would be an advantage.
- Strong collaboration skills and experience of working within a team.
Document Control Administrator employer: JR United Kingdom
Contact Detail:
JR United Kingdom Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Control Administrator
✨Tip Number 1
Familiarise yourself with ISO 13485 standards and document control processes. Understanding these will not only help you in the role but also show your potential employer that you're serious about quality management.
✨Tip Number 2
Gain hands-on experience with electronic document management systems (EDMS) if you can. Being able to demonstrate your proficiency with such systems will set you apart from other candidates.
✨Tip Number 3
Network with professionals in the medical products industry, especially those who work in quality assurance or document control. They can provide insights and may even refer you to opportunities within their organisations.
✨Tip Number 4
Brush up on your Microsoft Office skills, particularly Word, as you'll be drafting and formatting documents regularly. Consider taking a short course if you feel you need to improve your skills in this area.
We think you need these skills to ace Document Control Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Document Control Administrator role. Emphasise your familiarity with quality management systems, document control processes, and any specific software like Trackwise.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the position and the company. Mention your understanding of the medical products industry and how your background in administrative roles makes you a great fit for this job.
Highlight Attention to Detail: In your application, provide examples of how you've demonstrated strong attention to detail in previous roles. This is crucial for a Document Control Administrator, so be specific about your experiences with document formatting and compliance.
Showcase Team Collaboration: Since the role involves liaising with various teams, include instances where you've successfully collaborated with others. Highlight your communication skills and ability to work effectively within a team environment.
How to prepare for a job interview at JR United Kingdom
✨Understand the Document Control Process
Familiarise yourself with the document control process, especially in relation to quality management systems like ISO 13485. Be prepared to discuss how you have previously ensured documents are formatted correctly and aligned with company standards.
✨Showcase Your Attention to Detail
Since this role requires a strong focus on detail, be ready to provide examples from your past experiences where your attention to detail made a significant impact. This could include instances of cross-checking documents or ensuring compliance with regulations.
✨Highlight Your IT Skills
Make sure to mention your proficiency with Microsoft Office Suite, particularly Word, as well as any experience with large document repository databases. If you have used specific tools like Trackwise, be sure to highlight that too.
✨Demonstrate Team Collaboration
This position involves working closely with various teams, so be prepared to discuss your experience in collaborative environments. Share examples of how you have effectively communicated and worked with others to achieve common goals.
