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- Tasks: Support the Executive Assistant and Creative Director with scheduling, correspondence, and project management.
- Company: Join a dynamic creative network that thrives on innovation and collaboration.
- Benefits: Enjoy flexible working options and a vibrant office culture with exciting perks.
- Why this job: Gain hands-on experience in a fast-paced environment while contributing to creative projects.
- Qualifications: 1-2 years in an admin role, strong organisational skills, and proficiency in Microsoft Office.
- Other info: Ideal for those passionate about the creative industry and eager to learn.
The predicted salary is between 28800 - 43200 £ per year.
The Office Assistant will provide administrative and operational support, ensuring smooth day-to-day workflow for the Executive Assistant and assisting in managing the Creative Director’s schedule, communications, and projects.
Responsibilities
- Assist the Executive Assistant with scheduling meetings, and coordinating appointments for the Creative Director.
- Handle general administrative tasks, including organising files, drafting emails, and preparing documents, presentations, and meeting materials.
- Support the coordination of travel arrangements, itineraries, and expense reports.
- Help manage correspondence, including emails, calls, and messages, ensuring timely responses.
- Maintain office organisation and ensure necessary supplies are available.
- Conduct research and provide insights to support creative projects and business initiatives.
- Collaborate with different departments to facilitate seamless communication and operations.
- Handle confidential and sensitive information with discretion.
- Perform additional duties as assigned to support the Executive Assistant and Creative Director.
Qualifications, Skills, Experience Required
- 1-2 years of experience in an administrative or assistant role, preferably within a creative or fast-paced industry.
- Strong organisational and multitasking skills, with strong attention to detail.
- Excellent communication skills, both written and verbal.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling tools.
- Ability to work independently and take initiative in a dynamic environment.
- Discretion and professionalism in handling confidential information.
- A proactive, can-do attitude with the ability to adapt to changing priorities.
- Experience in the creative industry (fashion, media, design, or entertainment) is a plus.
- Approachable yet professional.
- Able to work in a fast-paced environment.
Assistant to the EA employer: JR United Kingdom
Contact Detail:
JR United Kingdom Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant to the EA
✨Tip Number 1
Familiarise yourself with the creative industry, especially if you have experience in fashion, media, design, or entertainment. This will help you understand the nuances of the role and demonstrate your passion during interviews.
✨Tip Number 2
Brush up on your Microsoft Office skills, particularly in Word, Excel, and PowerPoint. Being proficient in these tools will not only make you more efficient but also show that you're ready to hit the ground running.
✨Tip Number 3
Practice your communication skills, both written and verbal. Since you'll be managing correspondence and drafting emails, being articulate and clear will set you apart from other candidates.
✨Tip Number 4
Showcase your organisational skills by preparing examples of how you've managed multiple tasks or projects in the past. This will highlight your ability to multitask effectively in a fast-paced environment.
We think you need these skills to ace Assistant to the EA
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles, especially within creative industries. Emphasise skills like organisation, multitasking, and communication that align with the job description.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific experiences that demonstrate your ability to support an Executive Assistant and manage schedules effectively.
Showcase Relevant Skills: In your application, clearly outline your proficiency in Microsoft Office Suite and any scheduling tools you are familiar with. Provide examples of how you've used these skills in previous roles.
Highlight Discretion and Professionalism: Since the role involves handling confidential information, include examples from your past work where you demonstrated discretion and professionalism. This will show that you understand the importance of confidentiality in this position.
How to prepare for a job interview at JR United Kingdom
✨Showcase Your Organisational Skills
As an Assistant to the EA, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples from your past experience where you successfully organised schedules or handled administrative duties, highlighting your attention to detail.
✨Communicate Clearly and Confidently
Excellent communication is key in this role. Practice articulating your thoughts clearly, both verbally and in writing. Be ready to discuss how you've managed correspondence or drafted important documents in previous positions.
✨Demonstrate Discretion and Professionalism
Handling confidential information is a significant part of this job. Be prepared to discuss situations where you've had to maintain confidentiality and how you approached those responsibilities with professionalism.
✨Research the Company and Its Culture
Understanding the company’s values and the creative industry it operates in will help you stand out. Familiarise yourself with their projects and initiatives, and be ready to share insights on how you can contribute to their goals.
