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For Companies At a Glance
- Tasks: Support corporate governance and compliance across a regulated group of companies.
- Company: Join a dynamic organisation focused on high standards of corporate governance.
- Benefits: Gain valuable experience in a regulated environment with potential for career growth.
- Why this job: Be part of a team that drives governance excellence and supports strategic initiatives.
- Qualifications: Ideal for those with a Chartered Secretary qualification and experience in financial services.
- Other info: This is a 3-6 month fixed-term contract based in Southampton.
The predicted salary is between 36000 - 60000 £ per year.
This role supports the delivery of high standards of corporate governance across a regulated group of companies. Reporting to the interim business operations/governance lead, and working closely with executive leadership, the Assistant Company Secretary ensures compliance with legal and regulatory obligations, supports the Board and its committees, manages statutory requirements, and maintains strong governance frameworks.
Key Responsibilities
- Board and Committee Governance
- Coordinate Board and Committee meetings, including scheduling, agenda preparation, paper distribution, minute-taking, and action tracking.
- Attend and minute meetings as required.
- Facilitate effective communication between the Board and senior management.
- Monitor and advise on governance best practices and regulatory developments.
- Regulatory and Statutory Compliance
- Ensure compliance with relevant regulatory bodies (e.g., FCA, PRA, Companies House), including statutory filings and disclosures.
- Maintain statutory records and manage filings such as the annual confirmation statement.
- Track legislative and regulatory changes to ensure ongoing compliance.
- Liaise with regulators and other stakeholders on governance matters.
- Entity Governance and Support
- Provide governance support across corporate entities, including subsidiaries and joint ventures.
- Assist with incorporations, dissolutions, corporate approvals, and due diligence.
- Maintain corporate records, including statutory registers and constitutional documents.
- Projects and Strategic Initiatives
- Support corporate transactions, reorganisations, and strategic initiatives such as capital raises, M&A, and governance reviews.
- Contribute to ESG governance and disclosure efforts.
- Drive improvements in governance policies, procedures, and board technologies (e.g., Diligent, Board Intelligence).
- Advisory and Stakeholder Engagement
- Serve as a trusted advisor on governance and company secretarial matters to the Board, senior leadership, and wider business.
- Promote a strong governance culture across the organisation.
- Manage and delegate responsibilities to any incoming team members.
Skills and Qualifications
- Immediately Available/Up to 2 weeks notice period
- Qualified Chartered Secretary (ICSA/CGI) or equivalent is desirable
- Experience in a regulated financial services environment, ideally within insurance or a similar sector is desirable.
- Strong knowledge of UK company law, corporate governance, and regulatory frameworks.
- Proven experience supporting Boards and Committees at a senior level.
- Familiarity with statutory filings, share capital reorganisations, and company secretarial procedures.
Assistant Company Secretary (3-6 Month FTC) employer: JR United Kingdom
Contact Detail:
JR United Kingdom Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Company Secretary (3-6 Month FTC)
✨Tip Number 1
Network with professionals in the corporate governance field, especially those who have experience as Company Secretaries. Attend relevant industry events or webinars to connect with potential colleagues and learn about best practices.
✨Tip Number 2
Familiarise yourself with the latest regulatory changes affecting corporate governance in the UK. This knowledge will not only help you in interviews but also demonstrate your commitment to staying updated in this fast-evolving field.
✨Tip Number 3
Consider reaching out to current or former employees of the company for informational interviews. They can provide insights into the company culture and expectations for the Assistant Company Secretary role, which can be invaluable during your application process.
✨Tip Number 4
Showcase your understanding of governance frameworks and your ability to manage Board communications effectively. Prepare examples from your past experiences where you successfully coordinated meetings or facilitated communication between senior management and the Board.
We think you need these skills to ace Assistant Company Secretary (3-6 Month FTC)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in corporate governance and compliance. Emphasise any roles where you've supported Boards or Committees, and include specific examples of your contributions.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Discuss how your qualifications as a Chartered Secretary align with the job requirements, and mention your familiarity with UK company law and regulatory frameworks.
Highlight Relevant Skills: Clearly outline your skills related to governance best practices, statutory compliance, and stakeholder engagement. Use bullet points to make these stand out and ensure they match the key responsibilities listed in the job description.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Assistant Company Secretary role.
How to prepare for a job interview at JR United Kingdom
✨Understand Corporate Governance
Make sure you have a solid grasp of corporate governance principles and practices. Familiarise yourself with the specific regulations that apply to the role, such as those from the FCA and PRA, as well as UK company law.
✨Prepare for Board Dynamics
Since you'll be coordinating Board and Committee meetings, it's crucial to understand how these meetings operate. Be ready to discuss your experience in minute-taking and facilitating communication between the Board and senior management.
✨Showcase Your Regulatory Knowledge
Highlight your familiarity with statutory filings and compliance requirements. Be prepared to discuss any previous experiences where you ensured compliance with regulatory bodies and how you tracked legislative changes.
✨Demonstrate Advisory Skills
As a trusted advisor, you’ll need to show that you can engage effectively with senior leadership. Prepare examples of how you've previously advised on governance matters and contributed to a strong governance culture within an organisation.
