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- Tasks: Lead a dynamic team and manage daily office operations in a fast-paced environment.
- Company: Established family business with exciting expansion plans and a supportive culture.
- Benefits: Competitive salary, free on-site parking, and a friendly work atmosphere.
- Why this job: Join a growing company and make a real impact while developing your leadership skills.
- Qualifications: Proven experience in office management and excellent communication skills.
- Other info: Enjoy a busy role with opportunities for professional growth and development.
The predicted salary is between 34000 - 46000 £ per year.
Office Manager Near to Castle Donington / East Midlands Airport (free parking on-site) £40,000 - £50,000. Our client is an established family business with some impressive plans for expansion. They have 3 sites throughout the UK and these sites are coordinated and looked after from the Head Office at Shardlow. We are looking for a friendly and enthusiastic Office Manager to lead the small busy team and take ownership of the day to day running of the office. This is a busy, demanding and varied role and would suit someone with a proven track record in a similar role. The office is a very busy, customer facing environment so great communication skills and a professional attitude are a must.
Key responsibilities:
- Administrative tasks:
- Overseeing the administration team of four to ensure all customer & supplier records are kept up to date and all processes followed to ensure maximum turnover & profit for business
- Making supplier & customer payments
- Liaising with Health & Safety advisors & fire safety advisors to ensure annual checks are carried out. Liaising with company directors to implement any legal requirements and recommendations
- Liaising with insurers for annual policy renewals & mid-term adjustments.
- Ensuring company vehicles are all taxed & MOTs completed on time. Maintaining company vehicle database & files.
- Liaising with suppliers for contract renewals to achieve best rates
- Ensuring websites are kept updated with new pricing information and items for sale
- Liaising with suppliers to maintain good working partnerships & obtain quotations
- Preparation of customer quotations
- Issuing of Purchase Agreements & Licence Agreements
- Liaising with the 2 other sites to ensure all customer agreements completed & relevant documents received
- Resolving customer complaints
- Providing daily updates of all relevant information to company directors
- Overseeing ordering of stock for the on-site retail outlet - including the annual stocktake
- Collation of reports for quarterly management accounts
- Processing invoices – ensuring all invoicing is completed on time and accurately
- Managing expenses and petty cash
- Bank reconciliations of all accounts
- Payroll preparation, including collating staff hours
- Preparing information for VAT returns and submitting VAT returns
- Preparing and submitting information to HMRC
- Producing year-end figures
- Logging customer bank receipts
- Reconciliation of company credit card statements
- Credit Control and debt recovery
- Purchase ledger reconciliation
- HR – preparing and coordinating the staff rota, logging of hours and absences for payroll, payment of wages & PAYE, recruitment (from writing ads to conducting interviews), issuing of contracts and contract amendments
- Working with an external HR agency regarding any disciplinary matters and ensuring all HR documentation kept up to date
- Completing annual compliance checks
- Staff training - both new starters & ongoing for existing staff members
A really busy and interesting role in a fast paced environment. Hours of work Monday – Friday 9am – 5pm. Please do get in touch if you would like to know more.
Office Manager employer: JR Recruitment
Contact Detail:
JR Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Office Manager role, and who knows? They might just have the inside scoop on openings that aren't even advertised yet.
✨Tip Number 2
Prepare for those interviews! Research the company and its culture, especially since they’re expanding. Be ready to discuss how your experience aligns with their needs, and don’t forget to showcase your communication skills – they’re looking for someone friendly and professional!
✨Tip Number 3
Practice makes perfect! Get a friend to do mock interviews with you. This will help you articulate your thoughts clearly and confidently, which is key in a busy, customer-facing environment like this one.
✨Tip Number 4
Apply through our website! We’ve got loads of resources to help you stand out. Plus, applying directly shows your enthusiasm and commitment to joining the team. Don’t miss out on this opportunity!
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Office Manager role. Highlight your experience in managing teams and handling administrative tasks, as well as any relevant achievements that showcase your skills in a busy environment.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to express your enthusiasm for the role and the company. Mention specific responsibilities from the job description that excite you and how your background makes you a great fit.
Show Off Your Communication Skills: Since this role requires great communication skills, make sure your application reflects that. Keep your language clear and professional, and don’t forget to proofread for any typos or errors before hitting send!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to see what you bring to the table!
How to prepare for a job interview at JR Recruitment
✨Know the Company Inside Out
Before your interview, take some time to research the company thoroughly. Understand their values, mission, and recent developments, especially regarding their expansion plans. This will not only help you answer questions more effectively but also show your genuine interest in the role.
✨Showcase Your Leadership Skills
As an Office Manager, you'll be leading a small team. Prepare examples from your past experiences where you've successfully managed a team or project. Highlight your communication skills and how you've resolved conflicts or improved team dynamics.
✨Be Ready for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities. Think about situations you might face in this role, like handling customer complaints or managing tight deadlines. Practise articulating your thought process and solutions clearly.
✨Prepare Questions to Ask
Interviews are a two-way street! Prepare thoughtful questions about the company's culture, team dynamics, and expectations for the Office Manager role. This shows you're proactive and genuinely interested in how you can contribute to their success.
