Team Assistant – International Private Bank in London

We are seeking a highly motivated, experienced Executive Assistant to join JP International Private Bank. This is a fast-paced, high-touch team assistant role providing dedicated support to a Team Lead and their stakeholders/direct reports. The successful candidate will demonstrate sound judgement, discretion, and a proactive, solutions-oriented approach while managing multiple priorities and sensitive information..

Job Responsibilities

• Manage complex, high-volume calendars, acting as a gatekeeper and primary point of contact for scheduling requests and enquiries.
• Coordinate internal and external meetings, including conference rooms, VC/teleconference logistics, agendas, attendees, and catering when required.
• Arrange and oversee complex domestic and international travel, including itineraries, changes, and related logistics.
• Monitor and escalate incoming issues and concerns, ensuring deadlines and deliverables are met and stakeholders are kept informed.
• Produce high-quality written communications (emails, messages, correspondence) to individuals at all levels of the organization.
• Manage technology requests through internal systems and follow up to completion.
• Support onboarding of new employees, coordinating access, equipment, and key set-up steps as needed.
• Process invoices and T&E expense claims for team members, ensuring compliance with firm policies and submission within required guidelines; serve as a point of contact for policy/process questions.
• Provide ad hoc coverage for other Executive Assistants on the team when required.
  

Required Qualifications, Capabilities, and Skills

• Demonstrated experience providing executive-level administrative support in a high-pressure environment.
• Strong organizational skills with the ability to multi-task, prioritize, and maintain attention to detail.
• Excellent interpersonal skills and the ability to build effective working relationships across levels and functions.
• Strong written and verbal communication skills; confident interacting with senior stakeholders.
• Highly proactive—anticipates needs, plans ahead, and remains flexible as priorities change at short notice.
• High levels of confidentiality and discretion with sound judgement.
• Calm under pressure; resourceful, efficient, and service-oriented.
• Strong proficiency in Microsoft Office and Concur.

Preferred Qualifications, Capabilities, and Skills

• Experience supporting executives within private banking, wealth management, financial services, or another regulated environment.
• Experience supporting global leadership with frequent cross-border coordination, client-facing engagements, and complex executive events.
• Demonstrated ability to improve administrative processes, operating rhythms, and ways of working for senior leaders.