Roadshow Assistant

Are you passionate about Roadshows and have experience within Investment Banking? Then you have found the right position for you!

As a Roadshow Assistant within the EMEA Deal Roadshow Team, you will have the opportunity to assist the EMEA Deal & Non-Deal Roadshow Teams in the EMEA and CEEMEA regions. This role provides a unique opportunity to enhance your financial administration skills, work with a diverse team, and contribute to our exciting roadshow events.

Job responsibilities

• Manages Roadshow expense process for Deal and Non-Deal Roadshow (NDR) – process Roadshow invoices via EXACT
• Reconciles American Express corporate cards – chase outstanding hotel / venue receipts
• Ensures Investor Access and UK Corporate Broking roadshows/events are entered into cost spreadsheets, costs for each event are accurately entered in order to produce quarterly NDR cost reporting for Head of Roadshow Team
• Assists roadshow management with ensuring tracking and monitoring of Core Controls including but not limited to ensuring necessary NDR re-clearances are obtained from Control Room prior to roadshow go live date
• Assists with the coordination of JPM International Analyst Marketing into the EMEA Region
• Assists with the set-up of Video/Webinar calls in support of Deal and Non Deal Roadshows
• Groups venue bookings – find suitable London and European group meeting space for Deal and Non Deal Roadshows
• Books restaurant reservations – check availability and help with bookings for suitable private rooms
• Takes registration at group corporate meetings in London when required
• Completes general administration duties – IT assistance (escalating tickets) set up phones, filling, faxing, internal room bookings

Required qualifications, capabilities, and skills

• Experience in financial administration, event coordination, or a related field
• Familiarity with corporate finance processes and procedures
• Excellent organisational skills to manage multiple tasks and ensure accurate record-keeping
• Strong verbal and written communication skills for liaising with suppliers, internal teams, and external partners
• Ability to assist with resolving payment issues and coordinating logistics
• High level of attention to detail to ensure accuracy in financial reporting and compliance with audit requirements
• Ability to track and monitor core controls and ensure necessary documentation is in place
• Strong relationship-building skills to work collaboratively with various stakeholders, including suppliers, corporate teams, and venue providers
• Willingness to take on general administrative duties and adapt to changing priorities