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- Tasks: Support a busy team with admin, client entertainment, and personal assistance for directors.
- Company: A thriving energy brokerage in the heart of Chelsea.
- Benefits: Dynamic work environment, great team culture, and opportunities for growth.
- Other info: Be part of a sociable team and enjoy flexibility in your work hours.
- Why this job: Join a fast-paced role where every day brings new challenges and excitement.
- Qualifications: 2 years' admin experience, strong organisational skills, and a flair for social connections.
The predicted salary is between 30000 - 40000 £ per year.
Our client, a successful and rapidly growing energy broker, is looking to hire a Team Assistant in a newly created, varied and fast-paced role, where no two days are the same, at their fantastic offices in Chelsea. The role will provide general team support to one of the business’s busiest desks, with a big focus on organising client entertainment and all the administration that goes with it (expenses, invites, booking, etc.), as well as private PA support for two senior Directors.
The successful candidate will need to be well-connected to the London social scene, with knowledge and contacts at the trendiest and most sought-after venues, securing last-minute bookings, and able to handle frequent last-minute changes, for which out-of-hours availability will be required on occasion. This is a high-pressure environment that demands someone who can hit the ground running, with a minimum of 2 years’ experience in an administrative role. The ideal candidate will be highly organised, detail-oriented, a confident communicator, as well as personable, energetic and keen to join a highly sociable work environment.
Based – fully office-based
Start – ASAP
Hours – 9am-5pm (with flexibility required for some out of hours work)
Duties include but are not limited to:
- First point of contact for team
- Schedule meetings, manage diaries and coordinate team calendars, and monitor deadlines
- Organise events and client entertainment, including liaising with venues, suppliers and clients, and managing invitations
- Collating expenses/invoices, preparing expense reports for accounts
- Support travel arrangements, including booking transport and accommodation
- Assist department directors with personal admin and errands
- Meeting/greeting visitors
- Supporting wider firm events and tasks as time permits
Team Assistant. Energy Brokerage. Chelsea. employer: Joyce Guiness Limited
Contact Detail:
Joyce Guiness Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Team Assistant. Energy Brokerage. Chelsea.
✨Tip Number 1
Network like a pro! Get out there and connect with people in the energy sector. Attend events, join relevant groups, and don’t be shy about reaching out to folks on LinkedIn. The more connections you make, the better your chances of landing that Team Assistant role.
✨Tip Number 2
Show off your organisational skills! When you get the chance to chat with potential employers, share examples of how you've managed busy schedules or organised events. This will demonstrate that you can handle the fast-paced environment they’re looking for.
✨Tip Number 3
Be ready for anything! Since this role involves last-minute changes and out-of-hours work, prepare yourself to discuss how you’ve successfully adapted to unexpected situations in the past. Flexibility is key!
✨Tip Number 4
Apply through our website! We want to see your application come through directly. It shows you're keen and makes it easier for us to keep track of your interest in the Team Assistant position. Don’t miss out!
We think you need these skills to ace Team Assistant. Energy Brokerage. Chelsea.
Some tips for your application 🫡
Show Off Your Organisational Skills: In your application, make sure to highlight your organisational prowess. We want to see how you can juggle multiple tasks and keep everything running smoothly, especially in a fast-paced environment like ours.
Be Personable and Energetic: Since this role involves a lot of client interaction and team support, let your personality shine through! Share examples of how you've built relationships in previous roles and how you bring energy to your work.
Demonstrate Your Flexibility: We’re looking for someone who can adapt to last-minute changes and out-of-hours requests. In your application, mention any experiences where you’ve successfully handled unexpected challenges or changes in plans.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and get you into our system quickly. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at Joyce Guiness Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Team Assistant role and its responsibilities. Familiarise yourself with the energy brokerage industry and be ready to discuss how your previous experience aligns with the demands of this fast-paced position.
✨Show Off Your Organisational Skills
Since this role requires a high level of organisation, come prepared with examples of how you've successfully managed multiple tasks or events in the past. Highlight any experience you have with scheduling, diary management, or event planning to demonstrate your ability to handle the pressure.
✨Be Socially Savvy
Given the focus on client entertainment, it’s crucial to showcase your connections within the London social scene. Be ready to discuss your knowledge of trendy venues and how you’ve successfully secured last-minute bookings in the past. This will show that you can hit the ground running.
✨Demonstrate Flexibility and Energy
This role may require out-of-hours availability, so convey your willingness to adapt to changing circumstances. Share examples of how you've thrived in dynamic environments and maintained a positive attitude, as this will resonate well with the sociable culture of the team.