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- Tasks: Support the CEO with diary management, meetings, and various administrative tasks.
- Company: Join a leading property business in London known for its professionalism and innovation.
- Benefits: Enjoy potential remote work options and a dynamic office environment.
- Why this job: Be part of a fast-paced role that enhances your skills and offers real impact.
- Qualifications: Strong communication skills and proficiency in Microsoft 365 and cloud software are essential.
- Other info: Opportunity to manage social media and corporate marketing initiatives.
The predicted salary is between 36000 - 60000 £ per year.
We are looking for a dedicated and conscientious Personal Assistant / Executive Assistant for the CEO of a London based property business, to deliver professional, proactive and confidential support.
This role requires a candidate with a high degree of self-motivation and discipline, who is willing and able to spin many plates simultaneously. This candidate should have high standards with a strong attention to detail. They must be a proactive problem solver and capable of developing innovative solutions to support the CEO and Executive, acting as their ambassador in terms of work ethic, values, standards and support at all times.
This candidate must be able to work effectively under pressure, consistently demonstrating a willingness to exceed expectations; they must have strong written and verbal communication skills, alongside a patient and diplomatic approach when handling complex situations.
Proficiency in spreadsheets, general IT and Microsoft 365 applications, with familiarity using cloud software solutions such as Dropbox and Google Drive is essential. Office-based with WFH potential.
Duties include, but are not limited to:
- Meeting and greeting visitors
- PA and ad hoc duties as required
- Complex diary management
- Scheduling meetings, events, travel arrangements, accommodation etc
- Email & filing management
- Preparation of meeting documents / ensure follow-up completed
- Minute taking
- Maintaining contact database
- Manage CEO’s professional memberships, subscriptions and LLL records
- Coordinating and reconciling expenses
- Invoicing
- Line manage TA / Office Manager
- Assist team on holiday or sickness cover
- Point of contact Health & Safety matters
- H&S Steering Group Meeting material preparation / follow-up
- Obtain site audits / liaise / follow up with project management
- H&S reporting
- Maintain employee policy & handbook
- Managing employee onboarding
- Employee surveys / feedback
- Managing website / social media accounts (including SEO requirements)
- Coordinate the Corporate marketing and PR
PA/EA to CEO. Property. Chelsea (WFH potential) employer: Joyce Guiness Limited
Contact Detail:
Joyce Guiness Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA/EA to CEO. Property. Chelsea (WFH potential)
✨Tip Number 1
Familiarise yourself with the property industry, especially in London. Understanding current trends and challenges in the market will help you engage in meaningful conversations during interviews and demonstrate your genuine interest in the role.
✨Tip Number 2
Showcase your organisational skills by preparing a mock schedule or diary management plan for the CEO. This will not only highlight your ability to manage complex tasks but also give you a chance to demonstrate your proactive problem-solving skills.
✨Tip Number 3
Network with professionals in the property sector, particularly those who work in executive support roles. Attend industry events or join relevant online forums to build connections that could provide insights or referrals for the position.
✨Tip Number 4
Prepare to discuss your experience with cloud software and Microsoft 365 applications. Be ready to share specific examples of how you've used these tools to enhance productivity and streamline processes in previous roles.
We think you need these skills to ace PA/EA to CEO. Property. Chelsea (WFH potential)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that aligns with the responsibilities of a Personal Assistant/Executive Assistant. Emphasise your skills in diary management, communication, and problem-solving.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the company. Mention specific examples of how you've successfully managed multiple tasks and supported executives in previous positions.
Highlight Technical Skills: Since proficiency in Microsoft 365 and cloud software is essential, ensure you mention your experience with these tools. Provide examples of how you've used them to improve efficiency in past roles.
Showcase Your Soft Skills: In your application, emphasise your strong written and verbal communication skills, as well as your ability to handle complex situations with patience and diplomacy. These traits are crucial for the role.
How to prepare for a job interview at Joyce Guiness Limited
✨Showcase Your Proactive Problem-Solving Skills
During the interview, be prepared to discuss specific examples where you've successfully solved problems or improved processes. This role requires a proactive approach, so demonstrating your ability to think on your feet will impress the interviewers.
✨Highlight Your Attention to Detail
Given the high standards expected in this position, share instances where your attention to detail made a significant difference. Whether it's managing complex diaries or preparing meeting documents, showing that you can maintain accuracy under pressure is key.
✨Demonstrate Strong Communication Skills
Effective communication is crucial for a PA/EA role. Be ready to showcase your written and verbal communication skills through clear and concise answers. You might also want to prepare a few questions to ask the interviewers, as this shows your engagement and interest.
✨Familiarise Yourself with Relevant Technology
Since proficiency in Microsoft 365 and cloud software is essential, make sure you can discuss your experience with these tools confidently. If possible, mention any specific projects where you utilised these technologies to enhance productivity or organisation.
