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- Tasks: Support the CEO and team with diary management, meetings, and office coordination.
- Company: Fast-growing property finance business with a collaborative culture.
- Benefits: Competitive salary, supportive environment, and opportunities for professional growth.
- Other info: Fully office-based with a focus on diversity and equality.
- Why this job: Be the key support in a dynamic team and make a real impact.
- Qualifications: Minimum two years' experience in a similar role and excellent communication skills.
The predicted salary is between 30000 - 40000 £ per year.
We are recruiting a maternity cover office-based Executive Assistant for a small, fast-growing property finance business to support the CEO and Office Manager, assisting them in being as productive as possible with their time, and managing the office in an efficient and seamless way. This is a varied and pivotal role that also extends to supporting the wider team as required. The successful candidate will be the first point of contact for key stakeholders, and as such will be expected to embody the brand, always projecting a professional and friendly image.
The ideal candidate will be proactive, highly organised and possess exceptional attention to detail. They will be confident communicating autonomously with a wide range of stakeholders, demonstrate excellent written and verbal communication skills, and bring genuine enthusiasm for delivering outstanding service. A positive, problem-solving mindset and a natural ability to anticipate needs before they arise are essential, as is a passion for supporting others and contributing to a collaborative working environment. A minimum of two years’ experience in a comparable role is required. Fully office-based.
Duties include but are not limited to:
- Full diary management for the CEO and wider team, including travel, meetings, board packs and action tracking.
- Legal and compliance administration, including contracts, NDAs, policy sign-offs and regulatory responsibilities.
- Arrange and coordinate board, committee and internal meetings, including room bookings, refreshments and video conferencing set-up.
- Act as the key point of contact with building management, reception, IT support and other PAs.
- Manage office supplies, maintenance, access passes, post, couriers and day-to-day upkeep, ensuring health and safety responsibilities are met.
- Answer phones, manage inboxes and respond to enquiries on behalf of the team.
- Onboard and offboard team members, support recruitment administration and maintain HR records, the company handbook and new starter pack.
- Liaise with the Finance team regarding invoices, bills and HR administration.
- Organise team socials, celebrations, hospitality and events.
We are committed to continuously improving diversity and equality within our recruitment processes.
EA to CEO & Office Manager. Maternity Cover – 1 yr. Property Finance in London employer: Joyce Guiness Limited
Contact Detail:
Joyce Guiness Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land EA to CEO & Office Manager. Maternity Cover – 1 yr. Property Finance in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the property finance sector and let them know you're on the lookout for opportunities. A friendly chat can lead to valuable insights or even a referral.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and think about how you can embody their brand as the first point of contact. Show them you’re not just a fit for the role, but for the team!
✨Tip Number 3
Practice your communication skills! Since you'll be liaising with various stakeholders, being articulate and confident is key. Try mock interviews with friends or family to polish your verbal skills.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive and enthusiastic about joining our team.
We think you need these skills to ace EA to CEO & Office Manager. Maternity Cover – 1 yr. Property Finance in London
Some tips for your application 🫡
Show Your Organisational Skills: In your application, make sure to highlight your organisational skills. We want to see how you manage multiple tasks and keep everything running smoothly, just like the role requires!
Be Proactive in Your Approach: Demonstrate your proactive mindset in your written application. Share examples of how you've anticipated needs or solved problems before they became issues. This is key for us!
Communicate Clearly and Professionally: Since you'll be the first point of contact for stakeholders, your written communication should reflect professionalism. Use clear language and a friendly tone to show us you can embody our brand.
Tailor Your Application: Make sure to tailor your application specifically for this role. Mention relevant experience and skills that align with the job description. And remember, applying through our website is the best way to get noticed!
How to prepare for a job interview at Joyce Guiness Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Executive Assistant to the CEO and Office Manager. Familiarise yourself with diary management, legal administration, and office coordination tasks. This will help you demonstrate your knowledge and show that you're proactive and organised.
✨Showcase Your Communication Skills
Since this role involves liaising with various stakeholders, practice articulating your thoughts clearly and confidently. Prepare examples of how you've effectively communicated in previous roles, especially in high-pressure situations. This will highlight your ability to embody the brand and project a professional image.
✨Demonstrate Problem-Solving Abilities
Think of specific instances where you've anticipated needs or solved problems before they escalated. Be ready to discuss these examples during the interview, as a positive, problem-solving mindset is essential for this position. It shows that you can think on your feet and contribute to a collaborative environment.
✨Prepare Questions That Matter
At the end of the interview, you'll likely have the chance to ask questions. Prepare thoughtful queries about the company culture, team dynamics, and expectations for the role. This not only shows your enthusiasm but also helps you gauge if the company is the right fit for you.