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- Tasks: Support the Managing Director with admin, recruitment, and financial tasks in a dynamic environment.
- Company: Join a respected Investment Management Recruiter known for its energetic and talented team.
- Benefits: Enjoy a part-time hybrid role with flexible hours and a vibrant office atmosphere.
- Why this job: Be the backbone of operations while gaining valuable experience in a fast-paced recruitment firm.
- Qualifications: Experience with Microsoft Office, CRM systems, and accounting software is essential; social media skills are a plus.
- Other info: Work 25 hours a week, must be available on Fridays.
The predicted salary is between 24000 - 36000 £ per year.
Our client, a well-respected Investment Management Recruiter, is seeking a self-motivated and highly organised professional to fill a part-time EA role, providing essential support to the Managing Director and business in general. The team is talented, energetic, and dynamic, and the business is based in lively offices in the City.
This Executive Assistant must be an experienced and confident communicator as they will be the backbone of operations, providing comprehensive business support and ensuring the smooth day-to-day functioning of this busy recruitment firm. This role offers a perfect blend of administrative, financial, and operational responsibilities.
Experience with accounting software, social media management, and email marketing would be advantageous. Proficiency in Microsoft Office, CRM systems, and video conferencing platforms is essential.
Duties include but are not limited to:
- Provide 1:1 MD support, email, and diary management
- Assist with recruitment, arrange interviews, candidate profiles, and CVs formatting
- Update client pitches / maintain the CRM system
- Collate temp timesheets
- Process invoices / payments / payroll
- Manage expenses, reconciliations, and profit/loss using Xero and DEXT
- Maintain supplier relationships / research new vendors
- Onboard new starters
- Maintain GDPR compliance
- Updating LinkedIn and website
- Write and distribute monthly e-newsletters
- Events organising
Hours: 25 hours/week, spread over 4 or 5 days. Must work Friday.
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Executive Assistant. Investment Management Recruitment. Part-Time Hybrid employer: Joyce Guiness Limited
Contact Detail:
Joyce Guiness Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant. Investment Management Recruitment. Part-Time Hybrid
✨Tip Number 1
Familiarize yourself with the specific tools and software mentioned in the job description, such as Xero and DEXT. Being able to demonstrate your proficiency in these platforms during the interview will show that you're ready to hit the ground running.
✨Tip Number 2
Highlight your experience in managing diaries and emails effectively. Prepare examples of how you've successfully organized schedules or handled communications in previous roles, as this is crucial for supporting the Managing Director.
✨Tip Number 3
Since the role involves maintaining supplier relationships and researching new vendors, think about past experiences where you’ve successfully built and maintained professional relationships. Be ready to discuss these in your interview.
✨Tip Number 4
Given the dynamic nature of the team, showcase your ability to adapt and thrive in fast-paced environments. Share stories that illustrate your flexibility and problem-solving skills, which are essential for a busy recruitment firm.
We think you need these skills to ace Executive Assistant. Investment Management Recruitment. Part-Time Hybrid
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative support, particularly in investment management or recruitment. Emphasize your proficiency with Microsoft Office, CRM systems, and any accounting software like Xero.
Craft a Compelling Cover Letter: Write a cover letter that showcases your organizational skills and ability to manage multiple tasks. Mention specific examples of how you've supported senior management in previous roles and your experience with email marketing and social media management.
Highlight Communication Skills: Since the role requires confident communication, ensure you demonstrate your verbal and written communication skills in your application. Provide examples of how you've effectively communicated with clients or team members in past positions.
Showcase Your Adaptability: The job description mentions a dynamic team environment. Highlight your ability to adapt to changing priorities and work efficiently under pressure. Include examples of how you've successfully managed competing deadlines in previous roles.
How to prepare for a job interview at Joyce Guiness Limited
✨Showcase Your Organizational Skills
As an Executive Assistant, being organized is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past. Highlight your ability to prioritize and keep everything running smoothly.
✨Demonstrate Communication Proficiency
Since this role requires confident communication, be ready to discuss your experience in managing communications, both written and verbal. Practice articulating your thoughts clearly and concisely during the interview.
✨Familiarize Yourself with Relevant Tools
Make sure you are comfortable discussing your experience with Microsoft Office, CRM systems, and accounting software like Xero. If you have used any video conferencing platforms, mention those as well to show your tech-savviness.
✨Prepare for Scenario-Based Questions
Expect questions that assess how you would handle specific situations, such as scheduling conflicts or managing tight deadlines. Think through potential scenarios and how you would approach them to demonstrate your problem-solving skills.
