At a Glance
- Tasks: Support the CEO and team with diary management, meetings, and office operations.
- Company: Fast-growing property finance business with a collaborative culture.
- Benefits: Gain valuable experience in a dynamic environment with a focus on teamwork.
- Other info: Fully office-based with opportunities for personal and professional growth.
- Why this job: Be the key point of contact and make a real impact in a pivotal role.
- Qualifications: Minimum two years' experience in a similar role and excellent communication skills.
The predicted salary is between 30000 - 40000 £ per year.
We are recruiting a maternity cover office-based Executive Assistant for a small, fast-growing property finance business to support the CEO and Office Manager, assisting them in being as productive as possible with their time, and managing the office in an efficient and seamless way. This is a varied and pivotal role that also extends to supporting the wider team as required. The successful candidate will be the first point of contact for key stakeholders, and as such will be expected to embody the brand, always projecting a professional and friendly image.
The ideal candidate will be proactive, highly organised and possess exceptional attention to detail. They will be confident communicating autonomously with a wide range of stakeholders, demonstrate excellent written and verbal communication skills, and bring genuine enthusiasm for delivering outstanding service. A positive, problem-solving mindset and a natural ability to anticipate needs before they arise are essential, as is a passion for supporting others and contributing to a collaborative working environment. A minimum of two years’ experience in a comparable role is required. Fully office-based.
Duties include but are not limited to:
- Full diary management for the CEO and wider team, including travel, meetings, board packs and action tracking.
- Legal and compliance administration, including contracts, NDAs, policy sign-offs and regulatory responsibilities.
- Arrange and coordinate board, committee and internal meetings, including room bookings, refreshments and video conferencing set-up.
- Act as the key point of contact with building management, reception, IT support and other PAs.
- Manage office supplies, maintenance, access passes, post, couriers and day-to-day upkeep, ensuring health and safety responsibilities are met.
- Answer phones, manage inboxes and respond to enquiries on behalf of the team.
- Onboard and offboard team members, support recruitment administration and maintain HR records, the company handbook and new starter pack.
- Liaise with the Finance team regarding invoices, bills and HR administration.
- Organise team socials, celebrations, hospitality and events.
We are committed to continuously improving diversity and equality within our recruitment processes.
EA to CEO & Office Manager. Maternity Cover – 1 yr. Property Finance employer: Joyce Guiness Limited
Join a dynamic and supportive property finance business that values collaboration and employee growth. As an Executive Assistant to the CEO, you will thrive in a fast-paced environment where your contributions are recognised and rewarded, with opportunities for professional development and a strong emphasis on work-life balance. Our office culture promotes inclusivity and teamwork, making it an excellent place for those looking to make a meaningful impact while enjoying a friendly and engaging workplace.
StudySmarter Expert Advice🤫
We think this is how you could land EA to CEO & Office Manager. Maternity Cover – 1 yr. Property Finance
✨Tip Number 1
Network like a pro! Reach out to your connections in the property finance sector and let them know you're on the lookout for opportunities. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and think about how you can embody their brand as the first point of contact. This will help you stand out as a candidate who truly gets them.
✨Tip Number 3
Practice your communication skills! Since this role involves liaising with various stakeholders, being articulate and confident is key. Try mock interviews with friends or family to sharpen your responses and boost your confidence.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive and take the initiative to connect with us directly.
We think you need these skills to ace EA to CEO & Office Manager. Maternity Cover – 1 yr. Property Finance
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the job description. Highlight your organisational skills, attention to detail, and any relevant experience in diary management or office administration.
Craft a Compelling Cover Letter:Use your cover letter to showcase your personality and enthusiasm for the role. Mention specific examples of how you've supported executives or managed office tasks in the past, and express your eagerness to contribute to our team.
Showcase Your Communication Skills:Since this role involves liaising with various stakeholders, make sure your written application is clear and professional. Use concise language and check for any typos or grammatical errors before submitting.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive, which is exactly what we’re looking for!
How to prepare for a job interview at Joyce Guiness Limited
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like diary management and legal administration. This will help you demonstrate how your experience aligns with what they need.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational abilities. Think about times when you managed multiple tasks or projects simultaneously. Being able to articulate how you keep things running smoothly will impress the interviewers.
✨Communicate Confidently
Since this role involves liaising with various stakeholders, practice your communication skills. Be ready to discuss how you've effectively communicated in previous roles, especially in high-pressure situations. Confidence is key!
✨Emphasise Your Problem-Solving Mindset
Be prepared to share specific instances where you anticipated needs or solved problems proactively. This will show that you not only fit the role but also embody the positive, can-do attitude they’re looking for.
